Minutes_Park and Recreation Commission 11 13 18 Copyrighted
December 17, 2018
City of Dubuque Consent Items # 1.
ITEM TITLE: Minutes and Reports Submitted
SUMMARY: Cable N Commission of 12/5; City Council Proceedings
of 12/3; Community Development Advisory Commission of
10/17, 11/28; Five Flags Civic CenterAdvisory
Commission of 11/26; Historic Preservation Commission of
11/5; Housing Commission of 11/27; Human Rights
Commission of 11/5; Library Board of Trustees Council
Update #177 of 11/29; Long Range Planning Advisory
Commission of 11/13; Park and Recreation
Advisory Commission of 11/13; Zoning Advisory
Commission of 12/5; Zoning Board of Adjustment of 11/15;
Proof of Publication for City Council Proceedings of 11/5,
11/19; Proof of Publication for List of Claim and Summary
of Revenues for Month Ending 10/31 .
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File
ATTACHMENTS:
Description Type
Cable N Commission Minutes of 12/5/18 Supporting Documentation
City Council Proceedings of 12/3/18 Supporting Documentation
CDAC Minutes of 10/17/18 Supporting Documentation
CDAC Minutes of 11/28/18 Supporting Documentation
Five Flags Civic Center Commission Minutes of Supporting Documentation
11/26/18
Historic Preservation Commission Minutes of 11/15/18 Supporting Documentation
Housing Commission Minutes of 11/27/18 Supporting Documentation
Human Rights Commission Minutes of 11/5/18 Supporting Documentation
Libary Board of Trustees Council Update#177 of Supporting Documentation
11/29/18
Long Range Planning Advisory Commission Minutes of Supporting Documentation
11/13/18
Park and Recreation Advisory Commission Minutes of Supporting Documentation
11/13/18
Zoning Advisory Commission Minutes of 12 5 18 Supporting Documentation
Zoning Board of Adjustment Minutes of 11/15/18 Supporting Documentation
Proof of Publication for City Council Proceedings of Supporting Documentation
11/5/18
Proof of Publication for City Council Proceedings of Supporting Documentation
11/19/18
Proof of Publication for List of Claims/Summary of Supporting Documentation
Revenues for ME 10/31/18
PARK AND RECREATION COMMISSION MEETING
Tuesday, November 13, 2018
4:30 p.m., Bunker Hill Golf Course
PRESENT: Matt Garrett, Rebecca Kuhle, Robert McCoy, Jennifer Tigges and
Ray Werner
ABSENT: Robin Kennicker and Richard Kirkendall
STAFF PRESENT: Marie Ware, Steve Fehsal and Dan Kroger
MINUTES APPROVED; VOTES:
It was moved by Tigges, seconded by McCoy, to approve the minutes of the
October 9, 2018 meeting. Unanimous.
It was moved by Garrett, seconded by McCoy, to approve the minutes of the
October 29, 2018 special meeting. Unanimous.
RECOMMEND APPROVAL OF PARK AND RECREATION DIVISIONS
BUDGETS; VOTE:
Expense and Revenue Summary for both Park and Recreation Divisions were
included in agenda packet and may be found as part of the original minutes.
Parks: Park Division Manager Steve Fehsal shared information related to the
maintenance level expense and revenue summary. New items to the expense
and revenue summary included the maintenance of All Veterans' Memorial on
Chaplain Schmitt Island. Fehsal shared eight improvement level budget
requests for Park Division:
. Additional funding for removal of ash trees due to Emerald Ash Borer (EAB).
. Funding for replacement of street trees and trees in parks and other city
properties.
. Computer and software for Mechanic to electronically track all vehicle and
equipment maintenance. This is the software used by Public Works
Department to manage their fleet.
. Staff and maintenance costs for the Veterans' Memorial Project on Chaplain
Schmitt Island for one month (June 2020). Additional improvement level
request will be in FY21 for annual staff and maintenance costs which will be
reimbursed through DRA per the Agreement.
. Pickup truck for maintenance of Bee Branch Greenway to start in FY2020
when the maintenance contract will expire.
. Three additional tablets for park staff which will allow them to collect data in
the field and continue working without having to return to office and access a
desktop computer.
. Combination storage / fuel shed to be placed next to Eagle Point Park
maintenance shop which will remove the frequent fuel trips with 5-gallon fuel
1
cans to work sites by the mechanic, and additional storage is needed for
equipment.
. Irrigation for the landscaped bed around the eagle statue in Eagle Point
Park. This will eliminate staff time of manually watering the annuals in the
flower bed and eliminate the safety hazard of water hoses / sprinklers that
are placed across the park road.
Commissioner Garrett asked about timeframe of Veterans' Memorial project.
Recreation: Park Division Manager Dan Kroger shared information related to
the maintenance level expense and revenue summary. There are six
improvement level budget requests for Recreation Division:
. Increase in operating revenue through $10 increase on season golf passes
plus creation of a $300 college student pass
. Increase in staff hours to cover the expansion of the MFC including potential
rental hours on weekends
. Increase in staff hours and operating costs for the Miracle League operation
which will be programmed by Leisure Services Department once the project
is complete
. Increase in Leisure Services Department staff hours for a new Therapeutic
Recreation summer program at the new all-inclusive playground and
upgraded facility at Veterans' Memorial Park provided by the Miracle League
project
. Purchase four rugged laptops to be housed at the MFC and utilized through
the Rec 'n Roll Trailer as a mobile computer lab
. Truck to be used by recreation and MFC staff to transport the Rec 'n Roll
trailer as well as materials and supplies to programs and services.
It was moved �Werner, seconded �Tiqqes, to recommend approval of the
Park and Recreation Divisions Fiscal Year 2020 budqets and improvement
packaqes as proposed � staff. Unanimous.
DOG FRIENDLY COMMUNITY UPDATE:
Manager Ware distributed handouts of information related to pet licenses as
requested from the last meeting. Ware shared info related to a city staff
meeting about dog friendly community. Staff discussed setting up a work group
with representation similar to the Integrated Pest Management work group. A
memo to the Council outlining details has been drafted with presentation of an
action plan at the November 19th City Council meeting.
STAFF REPORTS:
No questions from commissioners.
ADJOURNMENT:
It was moved by McCoy, seconded by Garrett, to adjourn the meeting at 5:14
p.m.
2