Signed Contract_Dubuque Intiatives Staffing Agreement Amendment Copyrighted
December 17, 2018
City of Dubuque Consent Items # 22.
ITEM TITLE: Signed Contract(s)
SUMMARY: Amendment to Staffing Agreement with Dubuque
Initiatives; Revocable License with Premier Bank
Revocable License for lowa St. Parkway. I IW, P.C. for
DICW/McFadden Project Engineering Services
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File
ATTACHMENTS:
Description Type
AmendmenttoStaffingAgreementwithDubuque SupportingDocumentation
Initiati�s
Premier Bank Revocable License for lowa St. Parkway Supporting Documentation
IIW - McFadden ProjectAgreement Supporting Documentation
Du�uqu� Economic Development
THE CITY OF �epartment
50 West 13th 5treet
All-AmericaCity Dubuque,lowa 52001-4864
� � ' r Office(563)589-4393
TTY(563)690-6678
http://www.cityofd u b uq ue.o rg
Maste iece on the Mississi i �
� pp Za��•Z012•z013•2017
TO: Michael Van Milligen, City Manager
FROM: Jill Connors, Economic Development Project Coordinator
SUBJECT: Amendment to City Staffing Agreement with Dubuque Initiatives
DATE: December 5, 2018
INTRODUCTION
This memorandum presents a First Amendment to the Agreement between Dubuque
Initiatives (DI) and the City of Dubuque (the City) for the City to continue providing
contractual staffing services for DI from January 1, 2019 through December 31, 2019,
and requests your signature.
BACKGROUND
As an all-volunteer board of directors, the non-profit, economic development entity of
Dubuque�Initiatives has contracted with the City to provide staffing services such as
meeting coordination and conducting of financial transactions since entering into a
Memorandum of Agreement with the City on August 17, 1981.
DISCUSSION
Dubuque Initiatives and the City of Dubuque entered into an Agreement for staffing
services, paid in quarterly installments. This Agreement established a $27,400 annual
rate with monthly installments, beginning October 2017 and through December 2018.
The Agreement does not create an employer-employee relationship between the City
and DI.
The First Amendment to Agreement extends the Term of the Agreement through
December 31, 2019. The Amendment also reflects the increased number of hours of
work performed by the Economic Development Project Coordinator and formalizes the
protocol of staff having the authority to approve payments to third party vendors in
amounts up to $5,000 without approval from the President of the Board of Directors of
DI. Invoices exceeding $5,000 will require permission from the President before
payment processing.
The board voted in favor of this Amendment at its regular meeting on November 26,
2018.
RECOMMENDATION/ ACTION STEP
I respectfully request your signature on the attached Amendment to the Agreement with
DI, for the City to provide staffing services for the DI board.
Cc: Maurice Jones, Economic Development Director
Barry Lindahl, Senior Counsel
Jean Nachtman, Finance Director
FIRST AMENDMENT
TO
AGREEMENT
BETWEEN
THE CITY OF DUBUQUE, IOWA
AND
DUBUQUE INITIATIVES
The First Amendment to Agreement, dated for reference purposes the 17t" day of
December 2018, is made and entered into by and between the City of Dubuque, lowa
(City) and Dubuque Initiatives (Initiatives), a nonprofit corporation, for professional
services.
Whereas City and Initiatives previously entered into an Agreement dated for
reference purposes the 1 St day of October, 2017 (the Agreement)for professional services
provided by City staff on behalf of Initiatives; and
Whereas the Agreement will terminate December 31, 2018 and City and Developer
desire to extend the termination date; and
Whereas Initiatives desires to set forth in writing a protocol for the processing of
various payments to third party vendors; and
Whereas City and Developer desire to amend the Agreement as set forth herein.
NOW, THEREFORE, IT IS AGREED BY AND BETWEEN THE PARTIES THAT
THE AGREEMENT IS AMENDED AS FOLLOWS:
1. Section 2.1(2) of the Agreement is hereby to read as follows:
2.1(2) Project Coordinator— average ten (10) hours/week
Tasks:
• Attend meetings, order meals, take minutes, follow up on action
items from meetings
• Prepare, compile, distribute, and print agenda materials
• Compile financials, develop financial summary
• Coordinate with property management team on processes,
finances
• Correspond with legal, accounting, and others to follow up on board
requests
• Approve payment of invoices to third party vendors in amounts up to
$5,000 and with prior approval of Initiatives Board President in amounts
exceeding $5,000
110918ba1
2. Section 5 of the Agreement is hereby amended to read as follows:
TIME OF PERFORMANCE. This Agreement shall be from October 1, 2017
through December 31, 2019.
3. All other terms and conditions of the Agreement remain in full force and
effect.
CITY OF DUBUQUE, IOWA DUBUQUE INITIATIVES
By: By:
Michael C. Van Milligen Do s J. Horstmann,
City Manager President
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