Additional Hours for Finance Part-Time Confidential Account Clerks Copyrighted
March 4, 2019
City of Dubuque Consent Items # 21.
ITEM TITLE: Additional Hours for Finance Part-Time Confidential
Account Clerks
SUMMARY: City Manager recommending approval of additional hours
for the two part-time Confidential Account Clerks in the
Finance Department.
SUGGESTED DISPOSITION: Suggested Disposition: Receiveand File;Approve
ATTACHMENTS:
Description Type
MVM Memo City Manager Memo
Staff Memo Staff Memo
Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Additional Hours for Finance Part-Time Confidential Account Clerks
DATE: February 24, 2019
Budget Director Jennifer Larson recommends City Council approval of additional hours
for the two part-time Confidential Account Clerks in the Finance Department. This is an
increase of 0.25 FTE and additional cost of $4,739 in FY 2019. The additional cost in
FY 2019 will be funded by the vacancy savings in the Finance and Budget departments.
I concur with the recommendation and respectFully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:jml
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Jennifer Larson, Budget Director
Jean Nachtman, Finance Director
Randy Peck, Personnel Manager
Dubuque
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TO: Michael C. Van Milligen, City Manager
FROM: Jennifer Larson, Budget Director
SUBJECT: Additional Hours for Finance Part-Time Confidential Account Clerks
DATE: February 24, 2019
INTRODUCTION
The purpose of this memorandum is to request additional hours for the two part-time
Confidential Account Clerks in the Finance Department (520 additional hours annually or
+0.25 FTE).
BACKGROUND
The Finance and Budget departments are recommended to be consolidated as part of the
Fiscal Year 2020 budget recommendation. The audit process, preparation of the Certified
Annual Finance Report (CAFR), and preparation for the Fiscal Year 2021 budget process
begin in May 2019.
DISCUSSION
Due to fast approaching vacancies in the Finance Department, I am requesting additional
Confidential Account Clerk staff hours permanently. There are two part-time Confidential
Account Clerks that work 28 hours per week in total (14 hours each). There is no Confidential
Account Clerk coverage on Wednesdays and no coverage after 3 p.m. I am requesting to
increase the Confidential Account Clerk hours to 40 hours per week in total (20 hours each).
This would provide Confidential Account Clerk coverage on all work days. There is an
increased workload due to my relocation, the fast-approaching retirement of the Finance
Director, the resignation of the Assistant Finance Director, and future increased workload
after the Budget Manager and Finance Manager are hired. This would be an increase of 0.25
FTE and additional cost of$4,739 in FY 2019. This cost in FY 2019 would be funded by the
vacancy savings in the Finance and Budget departments.
RECOMMENDATION
I respectfully recommend approval of the increase part-time Confidential Account Clerk hours
twelve hours per week permanently to provide coverage on Wednesdays and to absorb
additional workload (+0.25 FTE or 520 additional hours annually).
JML
cc: Jean Nachtman, Finance Director
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