2019 Decorative Concrete Maintenance Project Initiate Copyrighted
March 4, 2019
City of Dubuque Items to be set for Public Hearing # 1.
ITEM TITLE: 2019 Decorative Concrete Maintenance Project Initiate
SUMMARY: City Manager recommending initiation of the public bidding
procedure for the 2019 Decorative Concrete Maintenance
Project, and further recommends that a public hearing be
set for March 18, 2019.
RESOLUTION Preliminaryapproval of plans,
specifications, form of contract, and estimated cots; setting
date of public hearing on plans, specifications, form of
contract, and estimated cost
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt
Resolution(s), Set Public Hearing for March 18, 2019.
ATTACHMENTS:
Description Type
2019 Decorati� Concrete Maintenance Project-MVM City Manager Memo
Memo
Staff Memo Staff Memo
Resolution Resolutions
THE CITY OF Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 2019 Decorative Concrete Maintenance Project
Initiate Public Improvement Bidding Process
CIP 300/3501630
DATE: February 26, 2019
Assistant City Engineer Bob Schiesl recommends initiation of the public bidding
procedure for the 2019 Decorative Concrete Maintenance Project, and further
recommends that a public hearing be set for March 18, 2019.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic ael C. Van Milligen �� �
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Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Robert Schiesl, Assistant City Engineer
THE CITY OF Dubuque
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TO: Michael C. Van Milligen, City Manager
Gus Psihoyos, City Engineer
FROM: Robert Schiesl, Assistant City Engineer
DATE: February 25, 2019
SUBJECT: 2019 Decorative Concrete Maintenance Project
Initiate Public Improvement Bidding Process
CIP 300 / 3501630
INTRODUCTION
The purpose of this memorandum is to provide the City Council with information related
to the 2019 Decorative Concrete Maintenance Project and request concurrence to
initiate the public bidding procedure and establish the date for the public hearing.
BACKGROUND
The City has budgeted an annual Decorative Concrete Maintenance Program to repair
and maintain the quality appearance and integrity of the decorative concrete pavements
located throughout downtown and Port of Dubuque areas.
DISCUSSION
The 2019 Decorative Concrete Maintenance Project will provide for minor repairs, joint
sealing, and the removal of dirt, oils, stains and the application of a new protective
sealer on the decorative concrete surFace at the following locations:
• Mississippi Riverwalk • City Hall
• River's Edge Plaza • Washington Park
• Alliant Amphitheater • Historic Federal Building
• Marina Portside Plaza • Chamber Building Plaza Area
• Ice Harbor West Road • Peosta Channel Trail, Rest Areas **
• Main Street, 1 St - 5th • Pyatigorsk Park **
• Town Clock Area ** • Miscellaneous spot repairs as needed
• 4th Street Parking Ramp **
** Completion based upon available funding and bid proposal costs received.
The decorative concrete cleaning and sealing maintenance work will be coordinated to
not impact scheduled events in the downtown and Port of Dubuque areas. Work will be
completed prior to the lowa League of Cities Conference which will be held in
September 2019.
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Public Bidding Process March 4, 2019
Publish Notice to Bidders, Advertise for Bids March 8, 2019
Publish Public Hearing Notice on Plans &Specifications March 8, 2019
Public Hearing on Plans & Specifications March 18, 2019
Receipt of Bid Proposals (Bid-Letting) March 21 , 2019
Award Construction Contract April 1 , 2019
Project Completion Date August 30, 2019
RECOMMENDATION
I recommend that the City Council establish a date for the public hearing and authorize
the City Clerk to advertise for proposals for the 2019 Decorative Concrete Maintenance
Project.
BUDGETIMPACT
The estimate of probable cost for the recommended decorative concrete maintenance
improvements are summarized in the following table:
Description Cost Estimate
Construction $ 165,000.00
Engineering Design and Administration 25,000.00
Total Construction Cost Estimate $ 190,000.00
The proposed project funding is summarized as follows:
CIP No. Fund Description Fund Amount
300 1630 Decorative Concrete Maintenance $ 190,000.00
350 1630
Total Project Funding $ 190,000.00
ACTION TO BE TAKEN
I respectfully request that the City Council grant preliminary approval to the construction
plans and specifications; and establish March 18, 2019 as the date of the public
hearing; and hereby authorized the City Clerk to advertise for bid proposals for the 2019
Decorative Concrete Maintenance Project through adoption of the attached resolutions.
cc: Jenny Larson, Budget Director
Chris Lyons, Engineering Technician
John Klostermann, Public Works Director
F:\PROJECTS\DECORATIVE CONCRETE MAINTENANCE PROGRAM 2019\Council&Staff Documents\Initiate
RESOLUTION NO. 81-19
2019 DECORATIVE CONCRETE MAINTENANCE PROJECT
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. The proposed plans, specifications, form of contract and estimated cost for the
2019 Decorative Concrete Maintenance Project in the estimated amount $165,000.00, are
hereby preliminarily approved and ordered filed in the office of the City Clerk for public
inspection.
Section 2. A public hearing will be held on the 18th day of March, 2019, at 6:00 p.m. in the
Historic Federal Building Council Chambers (second floor) 350 W. 6th Street, Dubuque, Iowa,
at which time interested persons may appear and be heard for or against the proposed plans
and specifications, form of contract and estimated cost of said Project, and the City Clerk be
and is hereby directed to cause the attached notice of the time and place of such hearing to be
published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice
shall be published not less than four days nor more than twenty days prior to the date of such
hearing. At the hearing, any interested person may appear and file objections to the proposed
plans, specifications, form of contract, or estimated cost of the Project.
Section 3. The 2019 Decorative Concrete Maintenance Project is hereby ordered to be
advertised for bids for construction.
Section 4. The amount of the security to accompany each bid shall be in an amount which
shall conform to the provisions of the Notice to Bidders hereby approved.
Section 5. The City Engineer is hereby directed to advertise for bids for the construction of
the improvements herein provided, by publishing the attached Notice to Bidders to be
published in the Master Builders of Iowa Plan Room, The Construction Update Network and
posted on the City of Dubuque website at www.cityofdubuque.orq/bids and which notice shall
be published not Tess than thirteen but not more than forty-five days before the date for filing
bids before 2:00 p.m. on the 21st day of March, 2019. Bids shall be opened and read by the
City Clerk at said time and will be submitted to the City Council for final action at 6:00 p.m. on
the 1st day of April 2019, in the Historic Federal Building Council Chambers (second floor), 350
West 6th Street, Dubuque, Iowa.
Passed, adopted and approved this the 4th day of March 2019.
Attest;
Kevin . Firnstahl, CMC, City Clerk
Roy D. Buol, Mayor
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE 2019 DECORATIVE CONCRETE
MAINTENANCE PROJECT
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, lowa will
hold a public hearing on the proposed plans, specifications, form of contract and
estimated cost for the 2019 Decorative Concrete Maintenance Project, in accordance
with the provisions of Chapter 26, Code of lowa, at 6:00 p.m., on the 18�h day of March,
2019, in the Historic Federal Building Council Chambers (second floor), 350 West 6�n
Street, Dubuque, lowa. Said proposed plans, specifications, form of contract and
estimated cost are now on file in the office of the City Clerk. At said hearing any
interested person may appear and file objections thereto.
The scope of the Project is as follows:
Provide for the cleaning and sealing of decorative concrete to maintain the
quality appearance and integrity of the decorative concrete surface at multiple
locations throughout downtown and Port of Dubuque areas.
Any visual or hearing-impaired persons needing special assistance or persons
with special accessibility needs should contact the City Clerk's office at (563) 589-4120
or TDD at (563) 690-6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the 8th day of March 2019.
Kevin S. Firnstahl, CMC, City Clerk