Seippel Road Water Main Relocation Project Landfill Access Frontage Road_Initiate Copyrighted
March 4, 2019
City of Dubuque Items to be set for Public Hearing # 2.
ITEM TITLE: Seippel Road Water Main Relocation Project Landfill
Access Frontage Road Initiate
SUMMARY: City Manager recommending initiation of the public bidding
procedure for the Seippel Road Water Main Relocation
Project, and requests the City Council grant preliminary
approval of the construction plans and specifications, and
establish March 18, 2019 as the date of the public hearing.
RESOLUTION Preliminaryapproval of plans,
specifications, form of contract, and estimated cost; setting
date of public hearing on plans, specifications, form of
contract, and estimated cost
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt
Resolution(s), Set Public Hearing for March 18, 2019
ATTACHMENTS:
Description Type
Seippel Road Water Main Relocation Project-MVM City Manager Memo
Memo
Staff Memo Staff Memo
Resolution Resolutions
Aerial Exhibit Supporting Documentation
Cost Estimate Supporting Documentation
THE CITY OF Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Seippel Road Water Main Relocation Project
Landfill Access Frontage Road
Initiate Public Improvement Bidding Process
CIP 7402594
DATE: February 27, 2019
Assistant City Engineer Bob Schiesl recommends initiation of the public bidding
procedure for the Seippel Road Water Main Relocation Project, and requests the City
Council grant preliminary approval of the construction plans and specifications, and
establish March 18, 2019 as the date of the public hearing.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic ael C. Van Milligen �� �
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Bob Schiesl, Assistant City Engineer
THE CITY OF Dubuque
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TO: Michael C. Van Milligen, City Manager
Gus Psihoyos, City Engineer
FROM: Robert Schiesl, Assistant City Engineer
DATE: February 26, 2019
SUBJECT: Seippel Road Water Main Relocation Project
Landfill Access Frontage Road
Initiate Public Improvement Bidding Process
CIP 7402594
INTRODUCTION
The purpose of this memorandum is to provide the City Council with information related
to the Seippel Road Water Main Relocation Project and request concurrence to initiate
the public bidding procedure and establish the date for the public hearing.
BACKGROUND
The lowa DOT is developing a project to reconstruct US Highway 20, beginning at
Cottingham Road and ending at Seippel Road, and constructing a new system
interchange at the intersection of US Highway 20 and Swiss Valley Road. This project,
known as the Swiss Valley Road Interchange Project will tie into the Southwest Arterial
Project.
As part of the US Highway 20 safety improvements, Priority 1 access control will be
implemented along the corridor between the Old Highway intersection and the new
Swiss Valley interchange, requiring all existing at-grade access locations be eliminated.
This will result in the existing landfill access to US20 will be removed and a new
frontage road access be created. The new Landfill Access Frontage Road will connect
directly to Seippel Road, near the Southwest Arterial interchange. Once completed, the
Landfill Access Frontage Road will fall under the jurisdiction of the City as a local public
street.
DISCUSSION
As part of the Southwest Arterial - US Highway 20 Interchange Grading Project, the City
had to relocate water main along both US20 and Seippel Road so that it was outside
the footprint of the future interchange and would not be impacted by the grading and the
construction of the overpass bridge.
After the water main relocation was completed on Seippel Road, the lowa DOT
established the alignment for the new Landfill Access Frontage Road and determined it
would connect directly to Seippel Road, near the Southwest Arterial interchange. As the
final design for the Landfill Access Frontage Road was completed, it was determined
that the relocated water main on Seippel Road would be impacted and would need to
be lowered at the location of the future Seippel - Landfill Road intersection.
In follow up coordination discussions with the lowa DOT, the state agreed to pay for the
costs to relocate the water main on Seippel Road that will be impacted by the Landfill
Access Frontage Road. The City has agreed to be the lead agency for completing the
Seippel Road water main relocation and the lowa DOT will reimburse the City for all
eligible costs. The City is currently working with the lowa DOT on a funding agreement
which will outline the reimbursable costs by the state.
As part of the water main relocation, the City will be installing new hydrants and
salvaging the existing two (2) hydrant assemblies. The City has agreed that the cost to
remove and salvage the hydrant assemblies will be a non-participating cost, estimated
at approximately $4,750.
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Public Bidding Process March 4, 2019
Publish Notice to Bidders, Advertise for Bids March 8, 2019
Publish Public Hearing Notice on Plans &Specifications March 8, 2019
Public Hearing on Plans & Specifications March 18, 2019
Receipt of Bid Proposals (Bid-Letting) March 21 , 2019
Award Construction Contract April 1 , 2019
Project Completion Date May 31 , 2019
RECOMMENDATION
I recommend that the City Council establish a date for the public hearing and authorize
the City Clerk to advertise for proposals for the Seippel Road Water Main Relocation
Project.
BUDGETIMPACT
The estimate of probable cost for the Seippel Road Water Main Relocation Project are
summarized in the following table:
Description Cost Estimate
Construction $ 113,432.00
Engineering Design 3,000.00
Construction Administration & Inspection 3,650.00
Total Construction Cost Estimate $ 120,082.00
The proposed project funding is summarized as follows:
CIP No. Fund Description Fund Amount
740 2594 lowa DOT Reimbursement $ 115,332.00
740 2594 SW Arterial - Water Main Extension 4,750.00
City Non-Eligible Participating Costs
Total Project Funding $ 120,082.00
ACTION TO BE TAKEN
I respectfully request that the City Council grant preliminary approval to the construction
plans and specifications; and establish March 18, 2019 as the date of the public
hearing; and hereby authorized the City Clerk to advertise for bid proposals for the
Seippel Road Water Main Relocation Project through adoption of the attached
resolutions.
cc: Jenny Larson, Budget Director
Denise Ihrig, Water Dept Manager
Brant Schueller, Water Distribution Supervisor
Ken Yanna, lowa DOT
F:\PROJECTS\SOUTHWEST ARTERIAL\Interchange- US20 Paving (44)\Watermain Relocation - Landfill
Road\Council&Staff Documents\Initiate
RESOLUTION NO. 82-19
SEIPPEL ROAD WATER MAIN RELOCATION PROJECT
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section1. The proposed plans, specifications, form of contract and estimated cost for the
Seippel Road Water Main Relocation Project in the estimated amount $113,432.00, are hereby
preliminarily approved and ordered filed in the office of the City Clerk for public inspection.
Section 2. A public hearing will be held on the 18th day of March, 2019, at 6:00 p.m. in the
Historic Federal Building Council Chambers (second floor) 350 W. 6th Street, Dubuque, Iowa,
at which time interested persons may appear and be heard for or against the proposed plans
and specifications, form of contract and estimated cost of said Project, and the City Clerk be
and is hereby directed to cause the attached notice of the time and place of such hearing to be
published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice
shall be published not less than four days nor more than twenty days prior to the date of such
hearing. At the hearing, any interested person may appear and file objections to the proposed
plans, specifications, form of contract, or estimated cost of the Project.
Section 3. The Seippel Road Water Main Relocation Project is hereby ordered to be
advertised for bids for construction.
Section 4. The amount of the security to accompany each bid shall be in an amount which
shall conform to the provisions of the Notice to Bidders hereby approved.
Section 4. The City Engineer is hereby directed to advertise for bids for the construction of
the improvements herein provided, by publishing the attached Notice to Bidders to be
published in the Master Builders of Iowa Plan Room, The Construction Update Network and
posted on the City of Dubuque website at www.cityofdubuque.orq/bids and which notice shall
be published not Tess than thirteen but not more than forty-five days before the date for filing
bids before 2:00 p.m. on the 21st day of March, 2019. Bids shall be opened and read by the
City Clerk at said time and will be submitted to the City Council for final action at 6:00 p.m. on
the 1st day of April 2019, in the Historic Federal Building Council Chambers (second floor), 350
West 6th Street, Dubuque, Iowa.
Passed, adopted and approved this the 4th day of March 2019.
Attest:
Kevin S irnstahl, SMG; City Clerk
A
Roy D. Buol, Mayor
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE SEIPPEL ROAD WATER MAIN
RELOCATION PROJECT
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, lowa will
hold a public hearing on the proposed plans, specifications, form of contract and
estimated cost for the Seippel Road Water Main Relocation Project, in accordance with
the provisions of Chapter 26, Code of lowa, at 6:00 p.m., on the 18�h day of March,
2019, in the Historic Federal Building Council Chambers (second floor), 350 West 6�n
Street, Dubuque, lowa. Said proposed plans, specifications, form of contract and
estimated cost are now on file in the office of the City Clerk. At said hearing any
interested person may appear and file objections thereto.
The scope of the Project is as follows:
Seippel Road Water Main Relocation Project
Provide for the removal of existing water main and the installation of
approximately 440 linear feet of new 12-inch water main, including hydrants,
valves, and appurtenances.
Any visual or hearing-impaired persons needing special assistance or persons
with special accessibility needs should contact the City Clerk's office at (563) 589-4120
or TDD at (563) 690-6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the 8th day of March 2019.
Kevin S. Firnstahl, CMC, City Clerk
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Landfill Access Road Water Main Relocation COST ESTIMATE-EXH IBIT B
NHSX-020-9(251)--3H-31
US 2�Interchange Paving
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5 3010-108-�-0 Betltling Material, 1" Commecial Clean Stone i0N 310 $ 10.0 $ 5,50000 $
6 3010-108-�-0 Peplacement oF Onsuitable BackFill Material Gratlation 32 i0N 230 $ 26.0 $ 5,90000 $
] 5010-108-A-1 Water Main, irencFetl, �IP, 12" LF 440 $ )0.0 $ 30,00000 $
8 5010-108-L2 Fittings by WeigFt, �I LBS 1149 $ 10.0 $ 11,49000 $
9 Pemoval antl Salvage - Fire Hytl, Fittings antl Appurtenances LS 1 $ 2,500.0 $ $ 2,500.00
10 5020-108-A-0 Valve, Gate, �IP, 12" EA 3 $ 2,600.0 $ J,00000 $
11 5020-108-A-0 Valve, BF, �IP, 16" EA 2 $ q,000.0 $ 9,60000 $
12 5020-108-LB Fire Hytlrant Assembly EA 3 $ 3,500.0 $ 1q50000 $
13 9010-108-A-0 Conventional - Seetling, Fertilizing, antl MulcFing, iype 4 AC 0.15 $ q,500.0 $ 6J500 $
14 9010-108-FS Wattles, Wootl Fibeq 9" LF 380 $ 3.0 $ 1,14000 $
15 1090-105-� Mobilization LS 1 $ 10,000.0 $ 10,00000 $
Division 1 SUMofal $ 100,620
Division 3 SUMofal $ 2,500
1VM[on[ingenry $ 10,063 $ 3W
Sub[o[al $ 110,683 $ 3.]W
To[al $ 113,432
5[a[e To[al Div.l $ 130,fi82
Ci[yTo[al Di¢2 $ 2,)50
Consul[an[PE Services�WHKS� $ 3,000
Cons[ruRionSurvey�WHKS� $ fi50
CE Services�Ci[y� $ 3,000
Salvage Hydran[Assembly�Q[y 2� Cretlit $ (2,000�
Eligible Reimburseable Cort�DOT� estimare $ 115,332