Bee Branch Healthy Homes (CDBG-NDR) Housing Rehabilitation Project for 278 W. 17th Street_Initiate Copyrighted
April 1 , 2019
City of Dubuque Items to be set for Public Hearing # 2.
ITEM TITLE: Bee Branch Health Homes (CDBG-NDR) Housing
Rehabilitation Projectfor278 W. 17th Street- Initiate
SUMMARY: City Manager recommending initiation of the public bidding
procedure for the housing rehabilitation project at 278 W.
17th Street, 30 units, and further recommends that a public
hearing be set for April 15, 2019.
RESOLUTION Approval of plans, specifications, form of
contract, and estimated cost; setting date of public hearing
on plans, specifications, form of contract, and estimated
cost; and ordering the advertisement for bids
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt
Resolution(s), Set Public Hearing forApril 15, 2019
ATTACHMENTS:
Description Type
BBHH Program Bid for 278 W. 17th Street-MVM City Manager Memo
Memo
Staff Memo to Set Public Hearing to Initiate Bid for 278 Staff Memo
W. 17th Street
Resolution and Notice of Hearing Resolutions
THE CITY OF Dubuque
�
AIFA�erlwGh
UB E '�� III►
Masterpiece on the Mississippi Z°°'�w'2
7A13 2017
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Bee Branch Healthy Homes, Community Development Block Grant-
National Disaster Recovery (CDBG-NDR) Housing Project #1X0086, CIP
#2642690
DATE: March 26, 2019
Housing & Community Development Director Alexis Steger recommends initiation of the
public bidding procedure for the housing rehabilitation project at 278 W. 17�h Street, 30
units, and further recommends that a public hearing be set for April 15, 2019.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
�� �� ��
Mic ael C. Van Milligen �� �
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Alexis Steger, Housing & Community Development Director
oubuque City of Dubuque
THE CITY OF
ui.� � Housing &Community Development
DV B E 'I��I I � 350 W. 6th Street, Suite 312
Dubuque, lA 52001
Mc�sterpiece on the Mississippi �W'��o'� �o POR oH�rv�
�0�3����� Office (563) 589-4230
TO: Michael C.Van Milligen, City Manager
FROM: Alexis Steger, Director Housing&Community Development Director
SUBJECT: Bee Branch Healthy Homes (BBHH), Community Development Block Grant- National Disaster Recovery
(CDBG-NDR) Housing Project#1X0086, CIP#2642690
DATE: March 21, 2019
INTRODUCTION
The attached resolutions authorize the initiation ofthe public bidding procedure forthe following housing rehabilitation
project:
CIP#2642690, PROJECT# 1X0086
Address: 278 W 17th Street, 30 Units
Owner: CARICH Properties LLC
BACKGROUND
In January 2016,the State was awarded$95.7 million in HUD National Disaster Resiliency Competition grant funds. Per
the award,the City of Dubuque is to receive$8.9 million for private home improvements associated with reducing water
intrusion in to private properties.Through June of 2021 the Bee Branch Healthy Homes(BBHH) program will complete
320 housing units.
In October of 2016,the City Council passed Resolution 363-16 authorizing the execution of the funding contract with the
lowa Economic Development Authority(IEDA)forthe City's receipt of$8,900,165.00 in Community Development Block
Grant Program Disaster Recovery- National Disaster Resiliency(CDBG-NDR)funds forthe BBHH program housing
contract.
Each property unit is approved by the BBHH committee approval team due to location in the Bee Branch watershed and
the occupant being income eligible for programming. All projects have gone through an inspection, environmental
assessment, State Historic Preservation Office(SHPO) and duplication of benefit review by IEDA priorto approval to go
out to bid.
lowa Code Chapter 26 and City AP 3.10 procurement policy require City Council approval when bid package estimates
for vertical infrastructure exceed$135,000. This is the first project in the program that has exceeded that threshold and
thereby will follow the three-meeting approval process.
Service People Integriry Responsibiliry Innovation Tearnwodc
DISCUSSION
The BBHH program has awarded approximately 100-unit contracts to date. The program has committed 275-
320 construction project units will be complete by June 2021.
Eligible properties for the program shall meet the following criteria: 1) Be located in the eligible Bee Branch
Watershed tracts. 2) Have 51%of units meeting the federal income standards set annually. 3) All units shall
meet minimum housing code and property owner shall be in good standing with the City to receive program
funding. The building was inspected in 2018 and all items were addressed to meet code compliance. The 30-
unit multi-family structure located at 278 W 17th Street meet all criteria above and are eligible for funding.
The repairs in this bid package will assist units to exceed minimum code and reduce the structure's
vulnerability to future water intrusion.
As part of the program the property owner shall continue to give preference to low to moderate income
individuals for a period of 5 years while the forgivable loan lien is in place. Further, agreement to continue to
accept housing choice vouchers on a continual basis is required. Currently (8) units receive Housing Choice
Voucher assistance at this address.
The property at 278 W 17th Street will be publicly bid with a set of work specifications to be completed. This
work may include for example: excavation and grading, concrete flat work, mechanical repairs for water
heaters,foundation repair, gutters and downspouts as well as a number of other eligible repairs. The BBHH
inspector has prepared a cost estimate as part of the pre-bid package work write up to assist in budgeting with
the project.
PROJECT SCHEDULE
The schedule for the afore mentioned project has been developed in coordination with the owners ofthe
property and East Central Intergovernmental Association (ECIA)that is sub-contracted to complete the
technical service inspections for the program.
The schedule for the Project is as follows:
Initiate Public Bidding Process April 1, 2019
Publish Notice to Bidders, Advertise for Bids April 3, 2019
Publish Public Hearing Notice on Plans & Specs April 5, 2019
Public Hearing on Plans & Specifications April 15, 2019
Receipt of Bids (Bid Letting) April 19, 2019
Estimated Award Construction Contract May 6, 2019
Estimated Completion 90 days August 6, 2019
RECOMMENDATION
I recommend preliminary approval ofthe proposed plans, specifications, form ofcontract, and construction
estimate for the following projects. I further recommend establishing the date of a public hearing and
authorize ECIA to advertise for bids for the Project.
Service People Ivtegrity Respon96ility Invovatiov Teamwock
BUDGETIMPACT
The preliminary estimate of probable costs for the projects are as follows and is for the purpose of receiving
bids and estimating project costs:
Address: Prolect# Construction Estimate:
278 W 17th St 1X0086 $272,851.00
The funding summary is as follows:
CIP & PROJECT# Fund Description Fund Amount
CI P: 264-2690
BBHH Housing ProjectContracts $5,575,000.00
Project # 1x0086
The improvements will be funded using the $8,900,000 in Community Development Block Grant Program
Disaster Recovery- National Disaster Resiliency funds for the Bee Branch Healthy Homes Program Housing
contract.
ACTION TO BE TAKEN
I respectfully request adoption ofthe attached resolutions preliminarily approving the proposed plans,
specifications, form of contract, and construction estimate; establishing the date of the public hearing; and
authorizing ECIA advertise for bids for the housing projects mentioned above.
Prepared by Sharon Gaul- Resiliency Coordinator
cc: Crenna Brumwell, City Attorney
Jenny Larson, Budget & Finance Director
John Tharp, Grant Administrator-City
Mark Schneider, Grant Administrator-ECIA
Service People Ivtegrity Respon96ility Invovatiov Teamwock
Service People Ivtegrity Respon96ility Invovatiov Teamwock
th
Prepared by Sharon Gaul, Housing & Community Devel., 350 W. 6 St., Suite 312, Telephone: 563-589-4230
th
Return to: Kevin Firnstahl, City Clerk Address: City Hall- 50 W. 13 St Telephone: (563) 589-4100
RESOLUTION NO. 115-19
BEE BRANCH HEALTHY HOMES HOUSING PROJECTS
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT,
AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND
ORDERING THE ADVERTISEMENT FOR BIDS
WHEREAS, The City of Dubuque, Iowa by and through its Housing & Community
Development Department sets forth the proposed plans, specifications, form of contract
and estimated cost for the individual Bee Branch Healthy Homes Project # 1x0086:
Address Project # Construction Estimate
th
278 W. 17 Street 1X0086 $272,851.00
Dubuque, Iowa
(30 Units)
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA THAT:
Section 1. The proposed plans, specifications, form of contract and estimated cost for
the individual Bee Branch Healthy Homes Project are preliminarily approved and ordered
to be advertised for construction bids.
th
Section 2. A public hearing will be held on the 15 day of April, 2019 at 6:00 p.m. in
th
the Historic Federal Building Council Chambers (second floor) 350 W. 6 Street,
Dubuque, Iowa, at which time interested persons may appear and be heard for or against
the proposed plans and specifications, form of contract and estimated cost of said Project,
and the City Clerk be and is hereby directed to cause the attached notice of the time and
place of such hearing to be published in a newspaper having general circulation in the
City of Dubuque, Iowa, which notice shall be published not less than four days nor more
than twenty days prior to the date of such hearing. At the hearing, any interested person
may appear and file objections to the proposed plans, specifications, form of contract, or
estimated cost of the Project.
Section 3. the East Central Intergovernmental Association (ECIA) is hereby directed to
advertise for bids for the construction of the improvements herein provided, by publishing
the attached Notice to Bidders to be published in the Master Builders of Iowa Plan Room,
and posted on the City of Dubuque website at www.cityofdubuque.org/bids and which
notice shall be published not less than thirteen but not more than forty-five days before
th
the date for filing bids before 1:00 p.m. on the 19 day of April, 2019. Bids shall be opened
and read by the Bee Branch Healthy Homes inspector and City staff at said time and will
th
be submitted to the City Council for final action at 6:00 p.m. on the 6 day of May 2019,
in the Historic Federal Building Council Chambers (second floor), 350 West 6th Street,
Dubuque, Iowa.
Passed, adopted and approved this 1st day of April 2019.
Attest:
KeviS. Firnstahl,tMC, City Clerk
LOAL,
Roy D. Buol, Mayor
CITY OF DUBUQUE, IOWA
OFFICIAL NOTICE
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE BEE BRANCH HEALTHY HOMES
PROJECTS
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, lowa will hold a
public hearing on the proposed plans, specifications, form of contract, and estimated cost
for the Bee Branch Healthy Homes Projects, in accordance with the provisions of Chapter
26, Code of lowa at 6:00 p.m. on the 15th day of April 2019, in the Historic Federal
Building Council Chambers (second floor), 350 West 6�h Street, Dubuque, lowa. Said
proposed plans, specifications, form of contract, and estimated cost are now on file in the
office of the City Clerk. At said hearing any interested person may appear and file
objections thereto.
The scope of the Project is as follows:
Bee Branch Healthy Homes Projects
CIP# 2642690, PROJECT# 1X0086-
278 W 17�h St- 30 units
The property will have a set of work specifications that will include work with intent to
reduce future water intrusion into the structure as well as repair damage from past
weather events. This work may include for example: excavation and grading, concrete
flat work, mechanical repairs of water heaters, foundation repair, gutters and downspouts
as well as a number of other eligible repairs.
Copies of supporting documents for the public hearings are on file in the City Clerk's
Office, City Hall, 50 W. 13�h St., Dubuque, lowa, and may be viewed during normal
working hours.
Written comments regarding the above public hearings may be submitted to the City
Clerk's Office, 50 W. 13�h St., Dubuque, IA 52001 , on or before said time of public hearing.
At said time and place of public hearings all interested citizens and parties will be given
an opportunity to be heard for or against said proposal.
Any visual- or hearing-impaired persons needing special assistance or persons with
special accessibility needs should contact the City Clerk's Office at (563) 589-4100 or
TDD (563) 690-6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the 1 S� day of April 2019.
Kevin S. Firnstahl, CMC
City Clerk
1 t 4/5