Iowa Department of Transportation (IDOT) Consolidated Funding Application_Jule Transit_Initiate Copyrighted
April 1 , 2019
City of Dubuque Items to be set for Public Hearing # 7.
ITEM TITLE: lowa Departmentof Transportation (IDOT) Consolidated
Funding Application
SUMMARY: City Manager recommending that the City Council schedule
a public hearing for May 6, 2019, on the submittal of the
Consolidated Funding Application to the lowa Department
of Transportation for The Jule's annual operating and
maintenance allocations, the Lobbying Cost Certificate,
Certificate of CostAllocation Plan and Authorizing
Resolution.
RESOLUTION Setting the date for a public hearing on
lowa DOT Consolidated Funding Application
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt
Resolution(s), Set Public Hearing for May 6, 2019
ATTACHMENTS:
Description Type
lowa DOT Consolidated Funding Application for FY20- City Manager Memo
MVM Memo
Staff Memo Staff Memo
Resolultion Resolutions
Notice of Hearing Supporting Documentation
THE CITY OF Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: lowa DOT Consolidated Funding Application for FY 2020
DATE: March 26, 2019
In order to receive the state operating and maintenance allocations for Fiscal Year
2020, The Jule is required to submit a Consolidated Funding Application. This annual
application requires that, along with other documents, a Certificate of Cost Allocation
Plan, a Lobbying Cost Certificate and an Authorizing Resolution be submitted. The
Jule, as the public transit agency operated by the City of Dubuque, receives a portion of
its annual operating funds from the lowa Department of Transportation/Office of Public
Transit and/or Federal Transit Administration. The timely submittal of the Consolidated
Funding application is critical to ensuring the release of funds.
Director of Transportation Services Renee Tyler recommends the City Council schedule
a public hearing for May 6, 2019, on the submittal of the Consolidated Funding
Application to the lowa Department of Transportation for The Jule's annual operating
and maintenance allocations, the Lobbying Cost Certificate, Certificate of Cost
Allocation Plan and Authorizing Resolution.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic ael C. Van Milligen �� �
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Renee Tyler, Director of Transportation Services
THE CI"I�Y OF OYbY(�UB
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TO: MicM1ael Van Milligen, City Manager
FROM: Renee Tyler, �irector of Transportation Services
SUBJECT: lowa �OT Consolidated Funding Application for FY 2020 �
�ATE: March '19, 20'19
PURPOSE
To request a public M1eanng on tM1e Consolidated Funding Application per lowa �OT Requirements_
TM1is application indudes forms requinng signature by tM1e City Manager, a formal autM1onzing
resoWtion from City Council approving tM1e �irector of Transportation Services to apply for funds from
tM1e lowa �OT, and certfications related to tM1e application_
BACKGROUN�
To receive tM1e state operating and maintenance albcations for FY20, TM1e Jule is required to submit a
Consolidated Funding Application (CFA)_ TM1is annual application requires tM1at, along witM1 otM1er
documents, a Certficate of Cost Albcation Plan, a Lobbying Cost Certificate, and an AutM1onzing
ResoWtion be submitted_ TM1e Jule, as tM1e public transit agency operated by tM1e City of �ubuque,
receives a portion of its annual operating funds from tM1e lowa �epartment of Transportation (IA
�OT)/Office of Public Transit (OPT) and/or Federal Transit Administration (FTA)_ TM1e timely submittal
of tM1e Consolidated Funding Application is cntical to ensunng tM1e release of funds_
�ISCUSSION
TM1e City of �ubuque d_b_a_ TM1e Jule is, as a federally and state funded public transit agency,
proM1ibited from engaging in beM1aviors tM1at are not consistent witM1 current Federal and State laws
regarding accounting and reporting practices and use of federal/state funding for purposes of
lobbyi ng_
By signing tM1e Certificate of Cost Albcation Plan (Plan) tM1e City of �ubuque (City) is certifying tM1at it
follows 2 CFR Part 225 "Cost Pnnciples for State, Local and Indian Tnbal Govemments," induding
generally accepted accounting pnnciples, tM1at an adequate accounting and statistical system exists,
tM1at information in support of tM1e Plan is accurate, and tM1at all federally unallowable costs M1ave been
exduded from albcations TM1e Plan refers to tM1e funding amounts sM1own in tM1e AutM1onzing
Reso Wtion_
By signing tM1e AutM1onzing Resolution, city council states tM1at it ('I) autM1onzes Renee Tyler, �irector of
Transportation Services, to apply for TM1e Jule's annual operating and maintenance albcations from
I�OT and (2) M1as sufficient non-federal funds or sufficient in-Kind matcM1 to provide bcal matcM1_
BUDGETIMPACTS
The following funding/revenue amounts are budgeted and will be received if the Consolidated
Funding Application and required documentation are submitted.
The State Operating Allocation and 5310 funding is determined by combining annual fixed route and
paratransit service ridership, revenue miles and operating expenses, which is weighted along with
locally generated revenue/financial support. The total population of each city or region is portioned as
a percentage of lowa's total population, which is weighted to percentage of formula funding. The
Jule's share of funding for FY20 is 2.11344440°k.
In Fiscal Year (FY) 2020, the IA DOT/ Office of Public Transit (OPT) has projected that The Jule's
State Operating Allocation will be $311 ,285 and the Section 5310 formula allocation will be $60,614
for a projected total of$371 ,899 in FY 2020 allocated funding.
The Jule received a grant for marketing funds to promote the Intermodal Center. The maximum
award is $7,500, but the apportionments have not yet been made.
The Jule will apply for a State Public Transit Infrastructure Grant (PTIG) to fund 80°k of the JFK Circle
Phase 2 project: $327,579. This will be important funding to go with the 20°k of the funding approved
by City Council in the CIP.
No ICAAP applications are planned for FY20. The Jule does not have vehicles eligible for Federal
Funds for bus replacement during FY20.
RECOMMENDATION/ACTION STEP
I request that a public hearing be set for the earliest possible City Council meeting. This Consolidated
Funding Application is due May 1 , but some leeway can be granted with the Public Hearing date.
The Consolidated Funding Application requires that at least 30 days Public Notice be given before the
Public Hearing.
cc: Jenny Larson, Director of Finance
RESOLUTION NO. 123-19
SETTING THE DATE FOR A PUBLIC HEARING ON IOWA DOT CONSOLIDATED
FUNDING APPLICATION
Whereas, the City of Dubuque provides fixed -route and paratransit services for the
citizens of Dubuque; and
Whereas, the Iowa Department of Transportation (IDOT) is a pass-through funding
entity for federal capital and operating funds; and
Whereas, the City has historically applied through the IDOT for these funds; and
Whereas, the City Council finds that the applying for the funds to be beneficial to the
continued provision of transit service for the citizens of Dubuque; and
Whereas, The Iowa Department of Transportation application will include requests and
mandatory certifications by the City of Dubuque as follows:
From the State Transit Assistance Program:
2.11344440% of formula funds
Total: $311,285
From federal funds for transit in non -urbanized areas and/or for transit serving
primarily elderly persons and persons with disabilities:
$60,614
From statewide capital assistance (PTIG) for transit:
$327,579
From statewide federal -pass through discretionary assistance (Intercity Bus
Marketing Grant) for transit:
$7,500
We understand acceptance of federal transit assistance involves an agreement
to comply with certain labor protection provisions.
We certify that the City of Dubuque/The Jule has sufficient non-federal funds or
sufficient in-kind match to provide required local match for capital projects and
at time of delivery will have the funds to operate and maintain vehicles and
equipment purchased under this contract.
We request that State Transit Assistance formula funding be advanced as
allowed by law, to improve system cash flow.
We authorize Renee Tyler, Director of Transportation Services, on behalf of the
City Council, to apply for financial assistance and to enter into related contract(s)
with the Iowa Department of Transportation.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA THAT:
A public hearing will be held as part of the City Council Meeting on May 6, 2019The
meeting will begin at 6:00 p.m. and will be held in the City Council Chambers of the
Historic Federal Building, 350 W 6th Street, Dubuque, Iowa. The purpose of the hearing
is to allow public comment on the Consolidated Funding Application.
Passed, adopted and approved this 1st day of April 2019.
Attest:
Kevin
irnstahl, CMC; City Clerk
LJ
Roy D. Bu • Mayor
CITY OF DUBUQUE, IOWA
OFFICIAL NOTICE
NOTICE OF PUBLIC HEARING IOWA DEPARTMENT OF TRANSPORTATION
APPLICATION FOR CONSOLIDATED FUNDING
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, lowa will hold a
public hearing on Monday, May 6, 2019 at 6:00 p.m. in the City Council Chambers of
the Historic Federal Building, 350 W. 6th Street, Dubuque, lowa. The purpose of the
hearing is to allow public comment on the Consolidated Funding Application to the lowa
DOT for the City of Dubuque public transit system.
Copies of supporting documents for the public hearings are on file in the City Clerk's
Office, City Hall, 50 W. 13�h St., Dubuque, lowa, and may be viewed during normal
working hours.
Written comments regarding the above public hearings may be submitted to the City
Clerk's Office on or before said time of public hearing. At said time and place of public
hearings all interested citizens and parties will be given an opportunity to be heard for or
against said proposal.
Any visual or hearing-impaired persons needing special assistance or persons with
special accessibility needs should contact the City Clerk's office at (563) 589-4120 or
TDD at (563) 690-6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the 1 st day of April 2019.
Kevin S. Firnstahl, CMC, City Clerk
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