Award the Seippel Road Water Main Relocation Project Copyrighted
April 1 , 2019
City of Dubuque Action Items # 2.
ITEM TITLE: Award the Seippel Road Water Main Relocation Project
SUMMARY: City Manager recommending award of the construction
contract for the Seippel Road Water Main Relocation
Project to the low bidder Horsfield Construction, I nc.
RESOLUTION Awarding Public Improvement Contractfor
the Seippel Road Water Main Relocation Project
SUGGESTED DISPOSITION: Suggested Disposition: Receiveand File;Adopt
Resolution(s)
ATTACHMENTS:
Description Type
Seippel Road Water Main Relocation Project-MVM Staff Memo
Memo
Staff Memo Staff Memo
Resolution Resolutions
Bid Tab Supporting Documentation
THE CITY OF Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Seippel Road Water Main Relocation Project
Landfill Access Frontage Road
CIP 7402594
DATE: March 25, 2019
Sealed bids were received for the Seippel Road Water Main Relocation Project.
Assistant City Engineer Bob Schiesl recommends award of the construction contract to
the low bidder, Horsfield Construction, Inc., in the amount of$105,351 .50, which is 16.5
under the revised estimate of probable cost.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic ael C. Van Milligen �� �
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Robert Schiesl, Assistant City Engineer
THE CTTY OF Dubuque
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TO: Michael C. Van Milligen, City Manager
Gus Psihoyos, City Engineer
FROM: Robert Schiesl, Assistant City Engineer
SUBJECT: Seippel Road Water Main Relocation Project
Landfill Access Frontage Road
CIP 7402594
DATE: March 25, 2019
INTRODUCTION
The attached resolution authorizes the award of the construction contract for the Seippel
Road Water Main Relocation Project.
BACKGROUND
The lowa DOT is developing a project to reconstruct US Highway 20, beginning at
Cottingham Road and ending at Seippel Road, and constructing a new system interchange
at the intersection of US Highway 20 and Swiss Valley Road. This project, known as the
Swiss Valley Road Interchange Project will tie into the Southwest Arterial Project.
As part of the US Highway 20 safety improvements, Priority 1 access control will be
implemented along the corridor between the Old Highway intersection and the new Swiss
Valley interchange, requiring all existing at-grade access locations be eliminated. This will
result in the existing landfill access to US20 will be removed and a new frontage road
access be created. The new Landfill Access Frontage Road will connect directly to Seippel
Road, near the Southwest Arterial interchange. Once completed, the Landfill Access
Frontage Road will fall under the jurisdiction of the City as a local public street.
DISCUSSION
As part of the Southwest Arterial - US Highway 20 Interchange Grading Project, the City
had to relocate water main along both US20 and Seippel Road so that it was outside the
footprint of the future interchange and would not be impacted by the grading and the
construction of the overpass bridge.
After the water main relocation was completed on Seippel Road, the lowa DOT
established the alignment for the new Landfill Access Frontage Road and determined it
would connect directly to Seippel Road, near the Southwest Arterial interchange. As the
final design for the Landfill Access Frontage Road was completed, it was determined that
the previously relocated water main on Seippel Road would be impacted and would need
to be lowered at the location of the future Seippel - Landfill Road intersection.
In follow up coordination discussions with the lowa DOT, the state agreed to pay for the
costs to relocate the water main on Seippel Road that will be impacted by the Landfill
Access Frontage Road. The City has agreed to be the lead agency for completing the
Seippel Road water main relocation and the lowa DOT will reimburse the City for all
eligible costs. The City is currently working with the lowa DOT on a funding agreement
which will outline the reimbursable costs by the state.
As part of the water main relocation, the City will be installing new hydrants and salvaging
the existing two (2) hydrant assemblies. The City has agreed that the cost to remove and
salvage the hydrant assemblies will be a non-participating cost, estimated at approximately
$3,250.
BID RESULTS
Sealed bids were received on March 21 , 2019, for the Seippel Road Water Main
Relocation Project. Horsfield Construction, Inc. of Epworth, IA, submitted the low bid in the
amount of $105,351 .50 which is 16.5°k under the revised estimate of probable cost. A
summary of the bid proposals received is as follows:
Contractor Name Total
Bid Amount
Horsfield Construction, Inc. $ 105,351 .50
McDermott Excavating $ 125,313.25
J.I. Construction, LLC $ 135,276.75
Mainline Excavating Co., Inc. $ 141 ,232.07
Temperley Excavating, Inc. $ 147,582.00
Midwest Concrete, Inc. $ 148,515.00
Eastern lowa Excavating & Concrete, LLC $ 148,994.00
Legacy Corporation of IL $ 150,132.23
Tschiggfrie Excavating, Co. $ 169,639.00
RECOMMENDATION
I recommend awarding the contract for the Seippel Road Water Main Relocation Project to
Horsfield Construction, Inc. of Epworth, IA, in the amount of$105,351 .50.
BUDGETIMPACT
The estimate of probable cost for the Seippel Road Water Main Relocation Project is as
follows:
Description REVISED qWard
Cost Estimate
Construction $ 126,200.00 $ 105,351 .50
Engineering Design 3,000.00 3,000.00
Construction Administration & Inspection 3,650.00 3,650.00
Total Construction Cost Estimate $ 132,850.00 $ 112,001.50
The cost estimate was adjusted to reflect water main joint restraints that were added to the
project prior to letting per pre-bid Addendum No. 1 .
The project funding summary is as follows:
CIP No. Fund Description Fund Amount
740 2594 lowa DOT Reimbursement $ 108,751 .50
SW Arterial - Water Main Extension
740 2594 City Non-Eligible Participating Costs 3,250.00
Total Project Funding $ 112,001.50
ACTION TO BE TAKEN
The City Council is requested to award the construction contract for the Seippel Road
Water Main Relocation Project to Horsfield Construction, Inc. of Epworth, IA, in the amount
of$105,351 .50, through adoption of the attached resolution
cc: Jenny Larson, Budget Director
Denise Ihrig, Water Dept Manager
Brant Schueller, Water Distribution Supervisor
Ken Yanna, lowa DOT
F:\PROJECTS\SOUTHWEST ARTERIAL\Interchange- US20 Paving (44)\Watermain Relocation - Landfill Road\Council
&Staff Documents\Award
RESOLUTION NO. 127-19
AWARDING PUBLIC IMPROVEMENT CONTRACT FOR THE SEIPPEL ROAD
WATER MAIN RELOCATION PROJECT
Whereas, sealed proposals have been submitted by contractors for the Seippel Road
Water Main Relocation Project, (the Project) pursuant to Resolution No. 82-19 and
Notice to Bidders published on the City of Dubuque, Iowa website on the 8th day of
March 2019; and
Whereas, said sealed proposals were opened and read on the 21st day of March
2019 and it has been determined that Horsfield Construction, Inc. of Epworth, Iowa, in
the bid amount of $105,351.50, is the lowest responsive, responsible bidder for the
Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE,IOWA:
That a Public Improvement Contract for the Project is hereby awarded to Horsfield
Construction, Inc. and the City Manager is hereby directed" to execute a Public
Improvement Contract on behalf of the City of Dubuque for the Project.
Passed, adopted and approved this 1st day of April 2019.
Attest:
Kevi S. Firnstahl, CMC, City Clerk
Roy D. Buol, Mayor
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