4 1 19 City Clerk's Skeleton Notes and Meeting CallCITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
REGULAR SESSION
The Dubuque City Council met in regular session at 6:00 p.m. on April 1, 2019 in the
second -floor Council Chambers of the Historic Federal Building, 350 W. 6th Street.
Present: Mayor uol; Council Members Del Toro, Jdries, Larson, Res; , .,tlnSI aw;
City Manager Van NJ.illigen, City Attorney Brumwell
Absent: AieS (
Mayor Buol read the call and stated this is a regular session of the City Council called
for the purpose of conducting such business that may properly come before the City
Council.
PLEDGE OF ALLEGIANCE
Bear Scout Pack #55 from Kennedy Elementary School and Den Le der Jenni
Malcolm will lead the reciting of the Pledge of Allegiance`
PROCLAMATION(S)
1. National Service Recognition Day (April 2, 2019) was accepted by Heather
Satterly, Program Director, AmeriCorps Partners in Learning, 1550 Clarke Drive.
2. Days of Caring (April 26, 2019) was accepted by Amanda (burg, Mar-keti-Rg, &
Cu` stonier`€ e Te -h e-Specialisl %erena S= re C-cffe C`c� ; 7-20 -Ve°ren-a~Ct:
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3. Sexual Assault Aware ss Month (April 2019) was accepted by Jo.ey--Tyler,
Exectitiv 'E iietQr Rivervie i Center, 2600 Dodge St.Ste,D4. a;6.--
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CONSENT ITEMS
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1. Minutes and Reports Submitted
City Council Proceedings of 3/18; Park and Recreation Commission of 3/12; Transit
Advisory Board of 3/14; Proof of Publication for City Council Proceedings of 2/25, 2/27,
3/4, 3/7, 3/11; Proof of Publication for List of Claims and Summary of Revenues for
Month Ending 2/28.
Suggested Disposition: Receive and File
2. Notice of Claims and Suits
Adrian Appelman for property damage, Wade Duncan for vehicle damage, C. Dennis
Gansemer for vehicle damage, Donna Sindahl for vehicle damage. Francis J. Ward for
vehicle damage.
Suggested Disposition: Receive and File; Refer to City Attorney
3. Disposition of Claims
City Attorney advising that the following claims have been referred to Public Entity Risk
Services of Iowa, the agent for the Iowa Communities Assurance Pool: Adrian
Appelman for property damage, Wade Duncan for vehicle damage, Francis J. Ward for
vehicle damage.
Suggested Disposition: Receive and File; Concur
4. Approval of City Expenditures
City Manager recommending Council approval for payment of City expenditures.
RESOLUTION 108-19 Authorizing the Finance Director -City Treasurer to make certain
payments of bills that must be paid and approved for payment in accordance with City
procedures
Suggested Disposition: Receive and File; Adopt Resolution(s)
5. 2018 in Review: Creating an Equitable Community of Choice
City Manager providing a copy of the Creating an Equitable Community of Choice
Public Information Brochure.
Suggested Disposition: Receive and File
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6. Civil Service Commission - Certified Lists
Civil Service Commission submitting the Certified Lists for the positions of Water
Distribution Maintenance Worker and Help Desk Support Technician.
Suggested Disposition: Receive and File; Make Matter of Record
7. Doctor -on -Demand Co -Payments
City Manager recommending approval to set the co -payment for Doctor On Demand
service for all employees.
Suggested Disposition: Receive and File; Approve
8. Annual Public Housing Agency (PHA) Plan
City Manager recommending approval of the submission of the Annual Public Housing
Agency Plan along with the Certification of Consistency with the Consolidated Plan to
the U.S. Department of Housing and Urban Development.
RESOLUTION 109-19 Authorizing the Mayor to execute the Certification by State or
Local Office of Public Housing Agency (PHA) Plan's Consistency with the Consolidated
Plan and Approval of the PHA Annual Plan
Suggested Disposition: Receive and File; Adopt Resolution(s)
9. Accepting Creek Wood Park Construction Project
City Manager recommending acceptance of the Creek Wood Park Project as completed
by Gansen Excavating Inc.
RESOLUTION 110-19 Accepting Creek Wood Park Project and authorizing the
payment of the contract amount to the contractor
Suggested Disposition: Receive and File; Adopt Resolution(s)
10. Two Bits, LLC - Grant of Easement for Water Main Utility Relocation
City Manager recommending acceptance of a Grant of Permanent Public Utility
Easement from Two Bits, LLC for the relocation of City water main that will be impacted
by the upcoming Iowa Department of Transportation US20 / Swiss Valley Interchange
Project.
RESOLUTION 111-19 Accepting Grant of Permanent Public Utility Easements for water
main relocation from Two Bits, LLC
Suggested Disposition: Receive and File; Adopt Resolution(s)
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11. Accela Consulting Services
City Manager recommending approval to enter into a contract with Byrne Software
Technologies to provide advanced scripting and reporting services related to the City of
Dubuque's Accela Automation platform used for Building Permits, Housing Rental
Licenses and Right -of -Way Permits.
Suggested Disposition: Receive and File; Approve
12. Comelec Internet Services - Proposed Master Agreement for Shared Use
Projects and Project Statement
City Manager recommending approval of a Master Agreement for Shared Use Projects
and Project Statement with Comelec Internet Services for a conduit collaboration to
expand fiber services within the Dubuque Industrial Park and to implement fiber to the
home extensions.
Suggested Disposition: Receive and File; Approve
13. Signed Contract(s)
Dubuque Area Labor -Management Council Short -Term Lease in the Historic Federal
Building for 2019-2021.
Suggested Disposition: Receive and File
14. Improvement Contracts / Performance, Payment and Maintenance Bonds
Legacy Corporation for the Catfish Creek South Fork Sanitary Interceptor Sewer Stream
Bank Emergency Repair Project
Suggested Disposition: Receive and File; Approve
15. Business License Refund
Request from Java Joe's Coffee House for a refund of the Liquor License No
LC0042997 located at 342 Main Street due to business closing.
Suggested Disposition: Receive and File; Approve
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16. Alcohol and Tobacco License Applications
City Manager recommending approval of annual liquor, beer, wine and tobacco license
applications as submitted.
RESOLUTION 112-19 Approving applications for beer, liquor, and/or wine permits, as
required by City of Dubuque Code of Ordinances Title 4 Business and License
Regulations, Chapter 2 Liquor Control, Article B Liquor, Beer and Wine Licenses and
Permits
RESOLUTION 113-19 Approving applications for retail cigarette/tobacco
sales/nicotine/vapor permits, as required by Iowa Code Chapter 453A.47A
Suggested Disposition: Receive and File; Adopt Resolution(s)
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ITEMS SET FOR PUBLIC HEARING
1. Development Agreement with Three Amigos, LLC for 898 Jackson Street
2. Bee Branch Health Homes (CDBG-NDR) Housing Rehabilitation Project for 278
W. 17th Street - Initiate
3. Status of Funded Activities for Community Development Block Grant, National
Disaster Resilience (CDBG-NDR) Housing Grant
4. Fiscal Year 2019 Second Budget Amendment
5. NW Arterial and Pennsylvania Avenue Right -Turn Lane Improvement Project —
Initiate
April 15, 2019
6. Proposed Issuance of General Obligation Bonds Series 2019 A, B, C and D
7. Iowa Department of Transportation (IDOT) Consolidated Funding Application
May 6, 2019
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1. Development Agreement with Three Amigos, LLC for 898 Jackson Street
City Manager recommending that the City Council set a public hearing for April 15,
2019, on a proposed Development Agreement between the City of Dubuque and Three
Amigos, LLC for redevelopment of the property at 898 Jackson Street.
RESOLUTION114-19 Fixing the date for a public hearing of the City Council of the City
of Dubuque, Iowa on a proposed Development Agreement between the City of
Dubuque, Iowa, and Three Amigos, LLC including the issuance of Urban Renewal Tax
Increment Revenue Obligations ad providing for the publication of notice thereof
Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for
April 15, 2019
2. Bee Branch Health Homes (CDBG-NDR) Housing Rehabilitation Project for 278
W. 17th Street - Initiate
City Manager recommending initiation of the public bidding procedure for the housing
rehabilitation project at 278 W. 17th Street, 30 units, and further recommends that a
public hearing be set for April 15, 2019.
RESOLUTION 115-19 Approval of plans, specifications, form of contract, and estimated
cost; setting date of public hearing on plans, specifications, form of contract, and
estimated cost; and ordering the advertisement for bids
Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for
April 15, 2019
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3. Status of Funded Activities for Community Development Block Grant, National
Disaster Resilience (CDBG-NDR) Housing Grant
City Manager recommending that the City Council set a public hearing for April 15,
2019, on the Status of Funded Activities CONTRACT #13-NDRH-001 for Community
Development Block Grant, National Disaster Resilience Housing Grant, locally known
as the Bee Branch Healthy Homes Resiliency Program.
RESOLUTION 116-19 Setting a public hearing on the status of funded activities
Contract #13-NDRH-001 for the Community Development Block Grant, National
Disaster Resilience (CDBG-NDR) Housing Grant
Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for
April 15, 2019
4. Fiscal Year 2019 Second Budget Amendment
City Manager recommending that the second Fiscal Year 2019 Budget Amendment be
set for public hearing for April 15, 2019.
RESOLUTION 117-19 Setting the date for the public hearing on Amendment No. 2 to
the fiscal Year 2019 Budget for the City of Dubuque
Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for
April 15, 2019
5. NW Arterial and Pennsylvania Avenue Right -Turn Lane Improvement Project -
Initiate
City Manager recommending initiation of the public bidding procedure for the Northwest
Arterial — Pennsylvania Avenue Right Turn Lane Project, adoption of the attached
resolutions preliminarily approving the construction plans and specifications, and
establishing April 15, 2019, as the date for the public hearing.
RESOLUTION 118-19 Preliminary approval of plans, specifications, form of contract,
and estimated cost; setting date of public hearing on plans, specifications, form of
contract, and estimated cost
Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for
April 15, 2019
6. Proposed Issuance of General Obligation Bonds Series 2019 A, B, C and D
City Manager recommending that a public hearing be set for May 6, 2019, on the
proposition of selling not -to -exceed $13,035,000 in General Obligation Bonds Series
2019 A, B, C and D.
RESOLUTION 119-19 Fixing date for a meeting on the proposition of the issuance of
Not -to -Exceed $10,045,000 General Obligation Bonds of the City of Dubuque, State of
Iowa (for Essential Corporate Purposes), and providing for publication of notice thereof
RESOLUTION 120-19 Fixing date for a meeting on the proposition of the issuance of
Not -to -Exceed $700,000 General Obligation Bonds of the City of Dubuque, State of
Iowa (for General Corporate Purposes), and providing for publication of notice thereof
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RESOLUTION 121-19 Fixing date for a meeting on the proposition of the issuance of
Not -to -Exceed $600,000 General Obligation Bonds of the City of Dubuque, State of
Iowa (for General Corporate Purposes), and providing for publication of notice thereof
RESOLUTION 122-19 Fixing date fora meeting on the proposition of the issuance of
Not -to -Exceed $1,690,000 General Obligation Bonds of the City of Dubuque, State of
Iowa (for Essential Corporate Urban Renewal Purposes), and providing for publication
of notice thereof
Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for
May 6, 2019
7. Iowa Department of Transportation (IDOT) Consolidated Funding Application
City Manager recommending that the City Council schedule a public hearing for May 6,
2019, on the submittal of the Consolidated Funding Application to the Iowa Department
of Transportation for The Jule's annual operating and maintenance allocations, the
Lobbying Cost Certificate, Certificate of Cost Allocation Plan and Authorizing
Resolution.
RESOLUTION 123-19 Setting the date for a public hearing on Iowa DOT Consolidated
Funding Application
Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for
May 6, 2019
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BOARDS/COMMISSIONS
Boards and Commissions Applicant Review. Applicants are invited to address the City
Council regarding their desire to serve on the following Boards/Commissions. Applicant
appointments will be made at the next City Council meeting.
1. Cable Television Commission
One, 3 -Year term through July 1, 2021 (Vacant term of Dotson).
Applicant:
Richard Baumhover, 601 Garfield Ave.
2. Community Development Advisory Commission
One, 3 -Year term through February 15, 2022 (Vacant LMI term of Caldwell).
Applicant:
Richard Baumhover, 601 Garfield Ave. (Meets LMI requirements)
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PUBLIC HEARINGS
1. Prairie Farms Dairy, Inc. - Development Agreement
Proof of publication on notice of public hearing to consider approval of a proposed
development Agreement between the City of Dubuque, Iowa and Prairie Farms Dairy,
Inc. including the issuance of Urban Renewal Tax Increment Revenue Obligations, and
providing for the publication of notice thereof, and the City Manager recommending
approval.
RESOLUTION 124-19 Approving a Development Agreement by and between the City of
Dubuque, Iowa and Prairie Farms Dairy, Inc. providing for the issuance of Urban
Renewal Tax Increment Revenue Obligations for the Expansion of 3510 Central Avenue
Suggested Disposition: Receive and File; Adopt Resolution(s)
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2. Master Agreement for Shared Use Projects and Intent to Dispose of an Interest
in Real Property by Lease Agreement to the Iowa Communications and
Technology Commission (ICN)
Proof of publication on notice of public hearing to consider approval of the Master
Agreement for Shared Use Projects and Lease Agreement for space within a City
telecommunications facility located at 1515 W. 3rd Street between the City and the
State of Iowa, Telecommunications and Technology Commission, operating as the Iowa
Communications Network (ICN), and the City Manager recommending approval.
RESOLUTION 125-19 Approving the disposal of an interest in real property owned by
the City of Dubuque by leases between the City of Dubuque, Iowa and the Iowa
Communications and Technology commission (ICN)
Suggested Disposition: Receive and File; Adopt Resolution(s)
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PUBLIC INPUT
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ACTION ITEMS
1. Awarding the 2019 Decorative Concrete Maintenance Project
City Manager recommending award of the construction contract for the 2019 Decorative
Concrete Maintenance Project to the low bidder, Skyline Storage & Trucking, Inc.
RESOLUTION 126-19 Awarding public improvement contract for the 2019 Decorative
Concrete Maintenance Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
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2. Award the Seippel Road Water Main Relocation Project
City Manager recommending award of the construction contract for the Seippel Road
Water Main Relocation Project to the low bidder Horsfield Construction, Inc.
RESOLUTION 127-19 Awarding Public Improvement Contract for the Seippel Road
Water Main Relocation Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
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3. Awarding the Water Distribution System Pressure Zone 2 Improvements:
Roosevelt Street 1.25 MG Elevated Water Tower Project
City Manager recommending award of the Water Distribution System Pressure Zone 2
Improvements: Roosevelt Street 1.25 MG Elevated Water Tower Project Contracts A
and B, pending approval by the Department of Natural Resources State Revolving Fund
agency.
RESOLUTION 128-19 Awarding the public improvement contracts for the Water
Distribution System Pressure A one 2: Roosevelt Street 1.25 Million -Gallon, elevated
Water Tower Projects Contracts A and B.
Suggested Disposition: Receive and File; Adopt Resolution(s)
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4. Assignment of the City of Dubuque, Dubuque Initiatives, and Flexsteel
Industries, Inc. Redevelopment Project Agreement
Senior Counsel recommending adoption of a resolution consenting to the Assignment of
the Redevelopment Project Agreement from Dubuque Initiatives to Jackson Street
Redevelopment, LLC (Flexsteel Industries, Inc.) subject to conditions.
RESOLUTION 129-19 Consenting to the Assignment of the Redevelopment Project
Agreement by and among the City of Dubuque, Iowa, Dubuque Initiatives, and Flexsteel
Industries, Inc., to Jackson Street Redevelopment
Suggested Disposition: Receive and File; Adopt Resolution(s)
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5. Request for Work Session - Central Avenue Corridor Streetscape Master Plan
City Manager requesting that the City Council schedule a work session for 6:00 p.m. on
May 13, 2019 in the City Council Chambers to review a draft of the Central Avenue
Corridor Streetscape Master Plan.
Suggested Disposition: Receive and File; Council
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COUNCIL MEMBER REPORTS
CLOSED SESSION
Pending Litigation and Real Estate Transfer Negotiations — Chapter 21.5(1)(c), -(j) Code
of Iowa
ADJOURNMENT @
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TO: Kevin S. Firnstahl, City Clerk
You are hereby directed to call a Regular Session of the City Council to be
held on Monday, April 01, 2019 at 6:00 PM in the Historic Federal Building for the
purpose of conducting such business that may properly come before the City
Council.
Consent Items: Pages 1-3
id21.1
"toy D. Buol, Mayor