Bee Branch Healthy Homes (CDBG-NDR) Housing Rehabilitation Project for 278 W. 17th Street_Hearing Copyrighted
April 15, 2019
City of Dubuque Public Hearings # 3.
ITEM TITLE: Bee Branch Healthy Homes (CDBG-NDR) Housing
Rehabilitation Project for 278 W. 17th Street
SUMMARY: Proof of publication on notice of public hearing to consider
approval of plans, specifications, form of contract, and
estimated costforthe Bee Branch Healthy Homes (CDBG-
NDR) Housing Rehabilitation Projectfor278 W. 17th
Street, and the City Manager recommending approval.
RESOLUTION Approval of Plans Specifications, form of
contract, and estimated cost for 278 W. 17th Street
Housing Rehabilitation Improvements Project
SUGGESTED DISPOSITION: Suggested Disposition: Receiveand File;Adopt
Resolution(s)
ATTACHMENTS:
Description Type
Bee Branch Healthy Homes Project at 278 W 17th- City Manager Memo
MVM Memo
Staff Memo Staff Memo
Resolution Resolutions
THE CITY OF Dubuque
�
AIFA�erlwGh
UB E '�� III►
Masterpiece on the Mississippi Z°°'�w'2
7A13 2017
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Bee Branch Healthy Homes, Community Development Block Grant-
National Disaster Recovery Housing Project #1X0086, CIP#2642690
DATE: April 8, 2019
Housing and Community Development Department Director Alexis Steger recommends
City Council approval of the plans, specifications, form of contract and construction
estimate in the amount of$272,851 .00 for the Bee Branch Healthy Homes Community
Development Block Grant-National Disaster Recovery Housing Project located at 278
W. 17�h Street.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
�� �it�� ��ti`
Mic ael C. Van Milligen �� �
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Alexis Steger, Housing & Community Development Department Director
Dubuque City of Dubuque
THE CITY OF
u�-�m����c�n � Housing& Community Development
DUB E �I I I�,� � 350 W. 6t" Street, Suite 312
Dubuque, lA 52001
Master iece on tl�1e Mississi i �"07�2012 �o aoRr°uNi'r"v
P PP zo�.; z���% Office (563) 589-4230
TO: Michael C.Van Milligen, City Manager
FROM: Alexis Steger, Director Housing& Community Development Director
SUBJECT: Bee Branch Healthy Homes (BBHH), Community Development Block Grant- National Disaster Recovery
(CDBG-NDR) Housing Project#1X0086, CIP# 2642690
DATE: April 4, 2019
INTRODUCTION
The attached resolution is in reference to public hearing for following housing rehabilitation project:
CIP#2642690, PROJECT# 1X0086
Address: 278 W 17th Street, 30 Units
Owner: CARICH Properties LLC
BACKGROUND
In January 2016, the State was awarded $95.7 million in HUD National Disaster Resiliency Competition grant funds. Per
the award, the City of Dubuque is to receive$8.9 million for private home improvements associated with reducing water
intrusion in to private properties.Through June of 2021 the Bee Branch Healthy Homes (BBHH) program will complete
320 housing units.
In October of 2016, the City Council passed Resolution 363-16 authorizing the execution of the funding contract with the
lowa Economic Development Authority (IEDA) for the City's receipt of$8,900,165.00 in Community Development Block
Grant Program Disaster Recovery- National Disaster Resiliency(CDBG-NDR) funds for the BBHH program housing
contract.
Each property unit is approved by the BBHH committee approval team due to location in the Bee Branch watershed and
the occupant being income eligible for programming. All projects have gone through an inspection, environmental
assessment, State Historic Preservation Office (SHPO)and duplication of benefit review by IEDA prior to approval to go
out to bid.
lowa Code Chapter 26 and City AP 3.10 procurement policy require City Council approval when bid package estimates
for vertical infrastructure exceed $135,000. This is the first project in the program that has exceeded that threshold and
thereby will follow the three-meeting approval process.
Service People Integrity Responsibility Innovation Teamwork
DISCUSSION
The BBHH program has awarded approximately 100-unit contracts to date. The program has committed 275-
320 construction project units will be complete by June 2021.
Eligible properties for the program shall meet the following criteria: 1) Be located in the eligible Bee Branch
Watershed tracts. 2) Have 51%of units meeting the federal income standards set annually. 3) All units shall
meet minimum housing code and property owner shall be in good standing with the City to receive program
funding. The building was inspected in 2018 and all items were addressed to meet code compliance. The 30-
unit multi-family structure located at 278 W 17th Street meet all criteria above and are eligible for funding.
The repairs in this bid package will assist units to exceed minimum code and reduce the structure's
vulnerability to future water intrusion.
As part of the program the property owner shall continue to give preference to low to moderate income
individuals for a period of 5 years while the forgivable loan lien is in place. Further, agreement to continue to
accept housing choice vouchers on a continual basis is required. Currently (8) units receive Housing Choice
Voucher assistance at this address.
The property at 278 W 17th Street will be publicly bid with a set of work specifications to be completed. This
work may include for example: excavation and grading, concrete flat work, mechanical repairs for water
heaters, foundation repair, gutters and downspouts as well as a number of other eligible repairs. The BBHH
inspector has prepared a cost estimate as part of the pre-bid package work write up to assist in budgeting with
the project.
PROJECT SCHEDULE
The schedule for the afore mentioned project has been developed in coordination with the owners of the
property and East Central Intergovernmental Association (ECIA) that is sub-contracted to complete the
technical service inspections for the program.
The schedule for the Project is as follows:
Initiate Public Bidding Process April 1, 2019
Publish Notice to Bidders, Advertise for Bids April 3, 2019
Publish Public Hearing Notice on Plans & Specs April 5, 2019
Public Hearing on Plans & Specifications April 15, 2019
Receipt of Bids (Bid Letting) April 19, 2019
Estimated Award Construction Contract May 6, 2019
Estimated Completion 90 days August 6, 2019
RECOMMENDATION
I recommend that the City Council approve the plans, specifications, form of contract, and construction
estimate for the project at 278 W 17th Street through the adoption of the enclosed resolution.
Secvice People Integ�ity Respovsibility Ivvovafiov Teamwock
BUDGETIMPACT
The preliminary estimate of probable costs for the projects are as follows and is for the purpose of receiving
bids and estimating project costs:
Address: Proiect# Construction Estimate:
278 W 17th St 1X0086 $272,851.00
The funding summary is as follows:
CIP & PROJECT# Fund Description Fund Amount
CIP: 264-2690
Project# 1x0086 BBHH Housing Project Contracts $5,575,000.00
The improvements will be funded using the $8,900,000 in Community Development Block Grant Program
Disaster Recovery - National Disaster Resiliency funds for the Bee Branch Healthy Homes Program Housing
contract.
ACTION TO BE TAKEN
I respectfully request the City Council approve the plans, specifications, form of contract, and construction
estimate for the project located at 278 W 17th Street through the adoption of the attached resolution.
Prepared by Sharon Gaul- Resiliency Coordinator
cc: Crenna Brumwell, City Attorney
Jenny Larson, Budget & Finance Director
John Tharp, Grant Administrator-City
Mark Schneider, Grant Administrator-ECIA
Secvice People Integ�ity Respovsibility Ivvovafiov Teamwock
Prepared by Sharon Gaul, Housing & Community Devel., 350 W. 6th St. Suite 312 Telephone: 563-690-6072
Return to: Kevin Firnstahl, City Clerk Address: City Hall- 50 W. 13th St Telephone: (563) 589-4100
RESOLUTION NO. 142-19
BEE BRANCH HEALTHY HOMES HOUSING PROJECTS
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR 278 W 17th STREET HOUSING REHABILITATION
IMPROVEMENTS PROJECT
WHEREAS, the City Clerk did publish a Notice of Public Hearing on April 5, 2019 per
Resolution No. 115-19 on the proposed plans, specifications, form of contract and
estimated cost for the individual Bee Branch Healthy Homes Project; and
WHEREAS, the East Central Intergovernmental Association (ECIA), advertised for
bids as directed for the construction of the improvements therein provided; and
WHEREAS, the Dubuque City Council held a public hearing on April 15, 2019 at 6:00
p.m. in the Historic Federal Building, second -floor Chambers, 350 W. 6th Street,
Dubuque, Iowa.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA THAT:
WHEREAS, The City of Dubuque, Iowa that the proposed plans, specifications, form
of contract and estimated. cost for individual Bee Branch Healthy Homes Project #
1x0086 in the estimated amount of, in the estimated amount $267,183.00, are hereby
approved.
Address: Project#
278 W. 17th St. (30 units) 1X0086
Construction Estimate:
$$267,183.00
Passed, adopted and approved this 15th day of April 2019.
Attest:
Kevir(S. Firnstahl, C C, City Clerk
7zRoy D. Buol, Mayor
STATE OF IOWA
DUBUQUE COUNTY
CERTIFICATION OF PUBLICATION
{SS:
I, Suzanne Pike, a Billing Clerk for Woodward
Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald, a newspaper of general
circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the
attached notice was published in said newspaper on the
following dates:
April 05, 2019,
and for which the charge is $30.40
D.sh
Subscribed to before me, a Notary Public in and for
Dubuque County, Iowa,
this/0d day of
,20/? .
N • tary 1ic in and for Dubuque Co
tr
ty, Iowa.
Y K WESTERMEYER
;Cfl`4 rC'fissiofl Number 154855
spy Cornrnissinn Exp. Feb. 1, 2020
CITY OF DUBUQUE, weather events. This
IOWA work may include for
OFFICIAL NOTICE example: excavation
NOTICE OF PUBLIC.' and grading, concrete"
HEARING ON PLANS, flat work, mechanical
SPECIFICATIONS,repairsors,foof awatertion heat
FORM OF CONTRACT, undrepair.
' AND ESTIMATED' gutters and down-,
'I
COST FOR THE BEE spouts as well as a
BRAOMES PROJECTS
EALTHY number of other eligi-
Hble repairs.
NOTrICE,�S.€REsx, Copies of supporting
, :, . Count y,t t i 4+ documents forthe pub -
11 1
'Couuque,tpth ity,io„ lit hearings areton file
'Dubuque, Iowa-, will:
g
hold a. public, hearing in the City Clerks Of -
on the proposed plans,: five,; City Hall;%50 w.
specifications, form of 13th St, Dubuque,
contract, and estimat- 1 Iowa, and may,' be 11
'ed'` cost for 'the Bee viewed during normal,
` Branch Healthy Homes working hours.
Projects, in accordance Written comments re -9,
,with the`'provisions of .;garding the above pub -;1
Chapter ,26, Code of he hearings may be
Iowa at 6:00, p.m. on I submitted to the City
the 15th day of April Clerk's Office, 50 W.
2019, in the Historic 13th St., Dubuque, IA
Federal Building Coun- 52001, on or - before
i cii Chambers (second said time; ; of public
i, floor), 350 s, West. 6th hearing. At said time
Street, Dubugfue, lowa . 1 and place of public
The, scope of the hearings all interested
Project is astollows. citizens ';ind ` ,parties'
Bee Branch Healthy will tie given an oppor-
tunity to be heard or$
Homes Projects ��,
CIP# 2642690, PRO -or against.gaid propos
J2781X7th S Any vrt al or file
278 w. 17th Street - 30,
units. ing-impairec(..2per'o
The property will have needing special assis-°I
a set of work specifica tante or persons with j
tions that will include special accessibility
work with intent to needs should contact ^•
duce future water in- the City Clerk's Office
trusion into the struc- at (563) 589-41
ture as well as repair
TDD '(563) 690-6671
damage from past_least 48 hours prig00
the meeting:
r. Published by order of
the City Council given
on the 1st day of April
2019.
KevinCity Clerk
• S. Firnstahl,
CMC,
It 4/5