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SW Arterial / Pennsylvania Avenue Right-Turn Lane Improvement Project_Hearing Copyrighted April 15, 2019 City of Dubuque Public Hearings # 6. ITEM TITLE: NW Arterial and PennsylvaniaAvenue Right-Turn-Lane Improvement Project SUMMARY: Proof of publication on notice of public hearing to consider approval of the plans, specifications, form of contract, and estimated cost for the NW Arterial and Pennsylvania Avenue Right-Turn Lane Improvement Project, and the City Manager recommending approval. RESOLUTION Approval of plans, specifications, form of contract and estimated cost for the Northwest Arterial - PennsylvaniaAvenue Right-Turn-Lane Project SUGGESTED DISPOSITION: Suggested Disposition: Receiveand File;Adopt Resolution(s) ATTACHMENTS: Description Type NorthwestArterial-Pennsylvania Avenue Right Turn City Manager Memo Lane Project-MVM Memo Staff Memo Staff Memo Resolution Resolutions THE CITY OF Dubuque � AIFA�erlwGh UB E '�� III► Masterpiece on the Mississippi Z°°'�w'2 7A13 2017 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Northwest Arterial — Pennsylvania Avenue Right Turn Lane Project Public Hearing lowa DOT Project No. CS-TSF-2100 (685)-85-31 CIP 3002675 DATE: April 8, 2019 Assistant City Engineer Bob Schiesl recommends City Council approval of the plans, specifications, form of contract and estimated cost in the amount of$448,700 for the Northwest Arterial-Pennsylvania Avenue Right Turn Lane Project. I concur with the recommendation and respectfully request Mayor and City Council approval. �L;� 1��, ��,�� Mic ael C. Van Milligen �� MCVM:jh Attachment cc: Crenna Brumwell, City Attorney Teri Goodmann, Assistant City Manager Cori Burbach, Assistant City Manager Gus Psihoyos, City Engineer Robert Schiesl, Assistant City Engineer THE CTTY OF Dubuque �" ui��eeNe�ary DUB E '�I}Ijl� Masterpiece on the Mississippi �°' Z°'Z 2013 2017 TO: Michael C. Van Milligen, City Manager Gus Psihoyos, City Engineer FROM: Robert Schiesl, Assistant City Engineer DATE: April 4, 2019 SUBJECT: Northwest Arterial - Pennsylvania Avenue Right Turn Lane Project Public Hearing lowa DOT Project No. CS-TSF-2100 (685)--85-31 CIP 3002675 INTRODUCTION The purpose of this memorandum is to provide the City Council with information related to the public hearing for the Northwest Arterial - Pennsylvania Avenue Right Turn Lane Project. BACKGROUND The easterly approach driving lane of the Pennsylvania and Northwest Arterial intersection has one left turn lane, one straight thru lane, and one shared thru and right turn lane. The shared thru and right turn movement to go straight or north is a very heavy traffic movement. Unfortunately, it only takes one westbound (straight thru) vehicle queued at the light to block all free right turn movements. Once blocked, this shared lane can rapidly back up with vehicles stacking to over 300 feet from the intersection. The City of Dubuque applied for and was awarded a Traffic Safety Improvement (TSF) Grant from the lowa DOT in the amount of $364,000 to assist with the construction of a right turn lane on the easterly leg of Pennsylvania Avenue with traffic signal adjustments at NW Arterial and Pennsylvania intersection. EXISTING CONDITIONS Although traffic signal timings at the NW Arterial - Pennsylvania intersection are reviewed and updated throughout the year, the existing shared straight thru - right turn lane does not efficiently handle right turning traffic movements. ITS improvements have been implemented at this intersection over the last 10 years to provide the most efficiency from the existing geometrics. This approach has come to the point where no additional efficiencies can be achieved without adding traffic lane improvements. PROPOSED TURN LANE IMPROVEMENT Based on the current operational and capacity challenges the City is experiencing at the NW Arterial - Pennsylvania intersection, the proposed right turn lane improvement includes adding an exclusive 350-foot right turn lane along the existing easterly approach on Pennsylvania. The new right turn lane would allow for a second dedicated straight thru lane as well as maintaining the existing dedicated left turn lane. The proposed right turn lane improvement will improve the capacity and efficiency of this intersection. PROJECT SCHEDULE The schedule for the project is as follows: Initiate Public Bidding Process April 1 , 2019 Publish Notice to Bidders, Advertise for Bids April 5, 2019 Publish Public Hearing Notice on Plans &Specifications April 5, 2019 Public Hearing on Plans & Specifications April 15, 2019 Receipt of Bid Proposals (Bid-Letting) April 25, 2019 Award Construction Contract May 6, 2019 Project Completion Date August 23, 2019 The project schedule will require that construction work will occur during the summer months and be fully completed by the time school resumes in August. RECOMMENDATION I recommend that the City Council approve the plans, specifications, form of contract and estimated cost for the Northwest Arterial - Pennsylvania Avenue Right Turn Lane Project. BUDGETIMPACT The estimate of probable cost for the Northwest Arterial - Pennsylvania Avenue Right Turn Lane Project is summarized in the following table: Description Cost Estimate Construction - New Penn Right Turn Lane $ 354,600.00 Contingency (10°k) 35,500.00 Engineering Design (7.5°k) 29,300.00 Construction Administration & Inspection (7.5°k) 29,300.00 Total Construction Cost Estimate $ 448,700.00 The proposed project funding is summarized as follows: CIP No. Fund Description Fund Amount 3002675 Traffic Safety Improvement Grant (100°k) $ 364,000.00 3002675 NW Arterial Road Right Turn Lane Improvements 84,700.00 Total Project Funding $ 448,700.00 The grant funding agreement between the lowa DOT and the City provides for the utilization of TSF Grand Funds for eligible constructions costs for the construction of a new right turn lane. The eligible constructions costs are reimbursed at 100°k. All other costs such as preliminary engineering (PE), Final Engineering (FE), and Construction Engineering (CE) will be funded solely with City funding. ACTION TO BE TAKEN The City Council is requested to approve the plans, specifications, form of contract and estimated cost for the Northwest Arterial - Pennsylvania Avenue Right Turn Lane Project through adoption of the attached resolution. cc: Jenny Larson, Budget Director Nathan Steffen, P.E. Engineering Technician Duane Richter, Traffic Engineer F:\PROJECTS\Traffic Safety Grant- 2017 NW Arterial - Penn Right Turn Lane\Council&Staff Documents\Public Hearing RESOLUTION NO. 145-19 APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR THE NORTHWEST ARTERIAL - PENNSYLVANIA AVE RIGHT TURN LANE PROJECT NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the proposed plans, specifications, form of contract and estimated cost for the Northwest Arterial - Pennsylvania Avenue Right Turn Lane Project, in the estimated amount $354,600.00, are hereby approved. Passed, adopted and approved this the 15th day of April 2019. Attest: Kevin Firnstahl, CMC,`%;ity Clerk Roy D. Buol, Mayor STATE OF IOWA {SS: DUBUQUE COUNTY CERTIFICATION OF PUBLICATION I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa corporation, publisher of the Telegraph Herald, a newspaper of general circulation published in the City of Dubuque, County of Dubuque and State of Iowa; hereby certify that the attached notice was published in said newspaper on the following dates: April 05, 2019, and for which the charge is $33171 Subscribed to before me, a Notary Public in and for Dubuque County, Iowa, this /p day of ,20/9• Leic in an. for Dubuque Count owa. MARY K WESTERMEYER Commission Number 154685 My Commission Exp. Feb. 1, 2020 CITY OF DUBUQUE, IOWA OFFICIAL NOTICE NOTICE OF PUBLIC HEARING ON''PLANS, SPECIFICATIONS, ' 'FORM OF CONTRACT, AND`'. ESTIMATED 'COST 'FOR THE, NORTHWEST'ARTERI-, AL PENNSYLVANIA AVENUE RIGHT TURN LANE PROJECT NOTICE IS HEREBY GIVEN: The City Coun- cil of the City of Dubu- que, Iowa will hold a ' public hearing on the proposed, plans, speci- fications, form of con- tract and estimated cost for the Northwest Arterial a Pennsylvania Avenue Right Turn Lane Project, in accor- dance with the provi- sions of Chapter, 26, Code of Iowa, at 6:00 p.m., on the 15th day of April, 2019, in the His- toric Federal Building Council Chambers (second "lfloor), 350 West 6th' Street, Dubuque, ;Iowa. Said proposed plans, speci- fications," form of con tract and estimated cost are now on file in the office of the City Clerk, 50 W. 13th'o Street, Dubuque. The scope 'of the Project is asfollows: Northwest Arterial- Pennsylvania" Avenue:. Right Turn Lane Project 'Construct a -new 350 foot dedicated right turn lane along theez - isting . `easterly ap- proach on Pennsyl- vania Avenue which will include; 432 Tons of HMA pavement; 308 square yards of 9 -inch doweled PCC pave- ment; 459 feet of PCC curb' and gutter; 262 square yards ` of PCC sidewalk"'.';'pedestrian ADA access curb ramp improvements; traffic signal modifications, including. new mast arm and foundation, new signal heads, wiring and; traffic con- trol equipment. Copies of supporting documents for the pub- lic hearings ublichearings are on'file:' in the City,Clerks df fice, CityHall tirhC' 13th St., Dubuque,L Iowa, and may - be viewed during normal working hours. Written comments re- garding the above pub- lic hearings may be subrnftted to the City Clerk's Office, 50_ W. 13th St, Dubuque, IA 52001, on or before said time of public hearing. At said' time and place of public hearings all interested citizens and parties' will be given an oppor- tunity to be heard for or against said propos- ' al.` Any visual or hear-,, ing-impaired persons .needing special assis tance or persons with special accessibility needs should contact `the}ICity Clerk's Office at (563) 589-4100 or TDD "(863Y:690-6678, at least 48 hours prior to the meeting.",; Published by order of the :City Council given on the 1st day of April 2019. Kevin S. Firnstahl, CMC, City Clerk It 4/5