Minutes_Library Board of Trustees 3 28 19 Copyrighted
April 15, 2019
City of Dubuque Consent Items # 1.
ITEM TITLE: Minutes and Reports Submitted
SUM MARY: Airport Commission of 3/25;Arts and Cultural Affairs
Advisory Commission of 3/22; Catfish Creek Watershed
ManagementAuthority of 3/6; 4/4; City Council
proceedings of 4/1; Community DevelopmentAdvisory
Commission of 3/20; Five Flags Civic Center Commission
of 3/25; Historic Preservation Commission of 3/21 ; Historic
Preservation Commission Fair Committee of 3/21; Library
Board of Trustees Council Update#181 of 3/28; Long
Range Planning Advisory Commission of 3/20; Resilient
CommunityAdvisory Commission of 4/4; Zoning Advisory
Commission of 4/3; Zoning Board of Adjustment of 3/28;
Proof of publication for City Council Proceedings of 3/18.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File
ATTACHMENTS:
Description Type
Airport Commission Minutes of 3/25/19 Supporting Documentation
Arts and Cultural Affairs Advisory Commission Minutes Supporting Documentation
of 3/22/19
Caffish Creek Watershed ManagementAuthority Supporting Documentation
Minutes of 3/6/19
Caffish Creek Watershed ManagementAuthority Supporting Documentation
Minutes of 4/4/19
City Council Proceedings of 4/1/19 Supporting Documentation
Community De�lopmentAdvisory Commission Minutes Supporting Documentation
of 3/20/19
Five Flags Civic Center Commission Minutes of Supporting Documentation
3/25/19
Historic Preservation Commission Minutes of 3/21/19 Supporting Documentation
Historic Preservation Commission - Preservation Fair Supporting Documentation
Committee Minutes of 3/21/19
Library Board of Trustees Council Update#181 of Supporting Documentation
3/28/19
Long Range Planning Advisory Commission Minutes of Supporting Documentation
3/20/19
Resilient Community Advisory Commission Minutes of Supporting Documentation
4/4/19
Zoning Advisory Commission Minutes of 4/3/19 Supporting Documentation
Zoning Board of Adjustrnnet Minutes of 3/28/19 Supporting Documentation
Proof of Publication for City Councl Proceedings of Supporting Documentation
3/18/19
Carnegie-StoutPublic Library
LibraryBoard ofTrustees Update
From the Meering March 28, 2019
Present: PaYty Poggemiller, President; and Trustees, Greg Gorton, Pat Maddux, Christy
Monk, and Pam Mullin
Excused: Robert Armstrong and Rosemary Kramer
• The Board approved Library expenditures.
• February marks 67% of the fiscal year lapsing. Revenue collected is at 51% of
projections and expenditures are at 63%.
• With the no-fine policy planned to take effect July 1, 2019, discussions have
taken place regarding changes to policies. The objective, with or without fines, is
to get materials returned as close to the due date as possible. Though we have
seen that charging fines is not the most effective method to get materials returned,
we also know that in the short-term, without fines, that items are likely to stay out
a short time past the due date. With this in mind,the proposed policies that must
be reviewed and approved by the Board of Trustees prior to July 1 will include
freezing library accounts if materials are not returned within seven days of the due
date. This is stricter than the policy in place currently; however, this restriction is
an important component in the overall goal to increase access to library resources.
• Although the number of visitors to the library was down 3%, the number of
checkouts increased by 11%. Applications for library cards is also up —by 7%.
Maker Space visits are up by 190% compared to February of last year, with an
increase of 315% in "new" certified makers compared to the 2018 year-to-date
number. The Maker Space has been involved in heavy programming to attract
and expose more people to the resources available.
• Marketing update: Two earlier months' promotions were reviewed to determine if
increased use after promotion was lasting. Freegal, the free downloadable music
resource, was promoted in October, 2018. The result was a 55% increase from the
lowest use during a 10-month period of time and it hit an all-time high use of
1,527 downloads during October. Currently,the use is 16% lower than the
October use; however, use is 14%higher that then average of 10 months' use
prior to advertising. Flipster was advertised in January, 2019. Use dropped 134%
in February (438 downloads in January; 256 in February). However, Flipster
checkouts remain 37%higher than the average of the previous thirteen months.
This is what we are hoping to see that people find a new resource at the library
and continue to access the new material.
• The Board approved the following updated policies: Food and Beverage, Internet,
Confidentiality of Records, Citizen Input at Board Meetings, and Examination of
Public Records.
• The Board approved a concept for a new digital marketing campaign that will
follow the idea of"Open."
Library Board of Trustees
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PaYty Poggemiller, Board President Susan Henricks, Director
Christy Monk, Vice-President
Pat Maddux, Board Secretary
Robert Armstrong
Greg Gorton
Rosemary Kramer
Pam Mullin