2 4 19 City Council Proceedings Official_Special and Regular1
CITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
SPECIAL SESSION
OFFICIAL
The Dubuque City Council met in special session at 5:30 p.m. on February 4, 2019 in
the Historic Federal Building, 350 W. 6th Street.
Present: Mayor Buol; Council Members Del Toro (joined at 5:45 p.m.), Jones, Larson,
Resnick, Shaw; City Manager Van Milligen, City Attorney Brumwell
Absent: Council Member Rios.
Mayor Buol read the call and stated this is a special session of the City Council called
for the purpose of conducting a work session on the Travel Dubuque Quarterly Report.
WORK SESSION
Travel Dubuque Quarterly Report
Travel Dubuque President/CEO Keith Rahe introduced the work session with a de-
scription of the new branding graphics and the Agency’s mission statement. Topics in-
cluded:
• List of staff members and job titles/assignments;
• List of Board Members;
• List of Advisory Committee Members;
• Snapshot of total growth figures and visitor heat map for 2017 and 2018;
• Travel-related expenditures;
• Hotel/Motel Tax records and occupancy 2017-2018;
• Leisure travelers report;
• Sales efforts;
• Sports and events;
• Guest Services;
• Vision for inclusion;
• Mark-your-calendar upcoming event dates;
• Fiscal Year 2020 Budget: income and areas of expense for 2018, FY2019 and
proposed FY2020.
There being no further business, upon motion the City Council adjourned at 5:58 p.m.
/s/Kevin S. Firnstahl, City Clerk
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CITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
REGULAR SESSION
OFFICIAL
The Dubuque City Council met in regular session at 6:00 p.m. on February 4, 2019 in
the Historic Federal Building, 350 W. 6th Street.
Present: Mayor Buol; Council Members Del Toro, Jones, Larson, Resnick, Shaw; City
Manager Van Milligen, City Attorney Brumwell
Absent: Council Member Rios.
Mayor Buol read the call and stated this is a regular session of the City Council called
for the purpose of conducting such business that may properly come before the City
Council.
PLEDGE OF ALLEGIANCE
PROCLAMATION(S)
1. Dubuque Eagles Aerie & Auxiliary Month Proclamation (February 2019) was ac-
cepted by Michael Duehr of the Fraternal Order of Eagles, 1175 Century Drive.
CONSENT ITEMS
Motion by Resnick to receive and file the documents, adopt the resolutions, and dis-
pose of as indicated. Seconded by Jones. Motion carried 6-0.
1. Minutes and Reports Submitted: City Council Proceedings of 1/22, 1/28; Library
Board of Trustees of 12/20/18; Park and Recre ation Commission of 1/8; Proof of Publi-
cation for City Council Proceedings of 1/7; Proof of Publication for List of Claims and
Summary of Revenues for Month Ending 12/31/18. Upon motion the documents were
received and filed.
2. Disposition of Claims: City Attorney advising that the following claims have been
referred to Public Entity Risk Services of Iowa, the agent for the Iowa Communities As-
surance Pool: Paula Beecher for vehicle damage, Robert Decker for vehicle damage,
Eagle Window & Door, Inc. for property damage, Patricia and Lyle Galliart for property
damage, John Kirk for vehicle damage, Kelly Keenan O'Rourke for vehicle damage. Upon
motion the documents were received, filed, and concurred.
3. Notice of Claims and Suits: Paula Beecher for vehicle damage, Robert Decker for
vehicle damage, Eagle Window & Door, Inc. for property damage, Patricia and Lyle Gal-
liart for property damage, John Kirk for vehicle damage, Kelly Keenan O'Rourke for vehi-
cle damage. Upon motion the documents were received, filed, and referred to the City
Attorney.
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4. Approval of City Expenditures: City Manager recommending Council approval for
payment of City expenditures. Upon motion the documents were received and filed, and
Resolution No. 39-19 Authorizing the Finance Director-City Treasurer to make certain
payments of bills that must be paid and approved for payment in accordance with City
procedures was adopted.
RESOLUTION NO. 39-19
AUTHORIZING THE FINANCE DIRECTOR-CITY TREASURER TO MAKE CERTAIN
PAYMENTS OF BILLS THAT MUST BE PAID AND APPROVED FOR PAYMENT IN
ACCORDANCE WITH CITY PROCEDURES
Whereas, Section 1-7-7(E) of the Municipal Code of the City of Dubuque provides that
the Finance Director-City Treasurer shall keep an accurate account of all disbursements,
money, or property, specifying date, to whom, and from what fund paid; and
Whereas, the invoices, presented by those firms and persons providing such goods
and services have been pre-audited by Finance Department personnel in accordance
with generally accepted internal control procedures and have been determined to have
been requisitioned for a lawful municipal purpose; and
Whereas, the Finance Director-City Treasurer has provided a list of Expenditures at-
tached hereto, and by this reference made a part hereof, to be drawn to pay for goods
and services provided for City purposes; and
Whereas, the City Council of the City of Dubuque has heretofore, by Resolution 142 -
18 adopted May 7, 2018, authorized the Finance Director-City Treasurer to issue checks
in payment of certain expenditures known as Exception Expenditures prior to City Council
approval and such list is attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA THAT:
Section 1. The Finance Director-City Treasurer is hereby authorized to issue payment
for goods and services provided for City purposes in response to the purchase orders
and contracts issued in compliance with state and municipal code requirements as re-
quested by designated requisitioning authorities in accordance with approved budget ap-
propriations.
Section 2. In accordance with Iowa Code Section 372.13(6), the City Clerk and Finance
Director are hereby authorized and directed to provide the statement of receipts and dis-
bursements to the City Council, and to publish a summary thereof.
Passed, approved, and adopted this 4th day of February 2019.
Roy D. Buol, Mayor
Attest: Kevin S. Firnstahl, City Clerk
5. 2019-20 AmeriCorps Partners in Learning Campaign for Grade Level Reading Grant
Application Submission Approval: City Manager recommending approval of the 2019-20
AmeriCorps Partners in Learning Campaign for Grade-Level Reading Grant application
to the Iowa Commission on Volunteer Services. Upon motion the documents were re-
ceived, filed and approved.
6. Greenhouse Gas Inventory Memorandum of Understanding: City Manager recom-
mending approval of a Memorandum of Understanding with the University of Northern
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Iowa’s Center for Energy and Environmental Education to conduct an update to the com-
munity-wide greenhouse gas inventory. Upon motion the documents were received, filed
and approved.
7. South Fork of the Catfish Creek Sanitary Interceptor Sewer Stream Bank Emergency
Repair Project: City Manager recommending approval of a resolution authorizing emer-
gency stream bank repairs to a segment of the South Fork of the Catfish Creek, which is
in proximity to the existing South Fork of the Catfish Creek sanitary interceptor sewer.
Upon motion the documents were received and filed, and Resolution No. 40-19 Author-
izing emergency repairs to segment of stream bank along the South Fork of the Catfish
Creek to protect and prevent impacts to the nearby sanitary interceptor sewer was
adopted.
RESOLUTION NO. 40-19
AUTHORIZING EMERGENCY REPAIRS TO SEGMENT OF STREAM BANK ALONG
THE SOUTH FORK OF THE CATFISH CREEK TO PROTECT AND PREVENT IM-
PACTS TO THE NEARBY SANITARY INTERCEPTOR SEWER
Whereas, emergency repairs are required to repair and stabilize a segment of the
stream bank along the South Fork of the Catfish Creek to prevent impacts to the sanitary
interceptor sewer; and
Whereas, Iowa Code § 384.103 provides that when emergency repair of a public im-
provement is necessary and the delay of advertising and a public letting might cause
serious loss or injury to the city, the governing body shall, by resolution, make a finding
of the necessity to institute emergency proceedings and shall procure a certificate from a
competent registered professional engineer or architect, certifying that emergency repairs
are necessary, and that in that event the governing body may contract for emergency
repairs without holding a public hearing and advertising for bids; and
Whereas, the City Engineer has certified that an emergency repair declaration is both
appropriate and necessary to complete stream bank repairs and stabilization to protect
the existing South Fork of the Catfish Creek sanitary interceptor sewer; and
Whereas, the City Council finds that the erosion and stream embankment loss has
progressed and is now close in proximity to the existing South Fork of the Catfish Creek
sanitary interceptor sewer, and constitutes an emergency and that an emergency repair
is in the best interest of public welfare and safety and the delay of advertising and a public
letting might cause serious loss or injury to the City.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. The City Council finds that it is necessary to institute emergency proceed-
ings to repair and stabilize a segment of the stream bank along the South Fork of the
Catfish Creek to prevent impacts to the sanitary interceptor sewer.
Section 2. The City Manager is hereby authorized to proceed with instituting such
emergency repairs as provided by law.
Passed, adopted and approved this 4th day of February 2019.
Roy D. Buol, Mayor
Attest: Kevin S. Firnstahl, City Clerk
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8. SW Arterial - US20 Interchange Paving Preconstruction Funding Agreement : City
Manager recommending approval for the Mayor to execute a Preconstruction Funding
Agreement with the Iowa Department of Transportation for the Southwest Arterial-US20
Interchange Paving Project. Upon motion the documents were received and filed, and
Resolution No. 41-19 Approving the Preconstruction Funding Agreement (Agreement No.
2019-4-068) between the City of Dubuque and Iowa Department of Transportation for the
Southwest Arterial- US20 Interchange Paving Project was adopted.
RESOLUTION NO. 41-19
APPROVING THE PRECONSTRUCTION FUNDING AGREEMENT (AGREEMENT NO.
2019-4-068) BETWEEN THE CITY OF DUBUQUE AND IOWA DEPARTMENT O F
TRANSPORTATION FOR THE SOUTHWEST ARTERIAL- US20 INTERCHANGE PAV-
ING PROJECT.
Whereas, the Iowa Department of Transportation (Iowa DOT) is the lead agency for
the development and construction of the Southwest Arterial - US Highway 20 Interchange
Paving project; and
Whereas, part of the Southwest Arterial- US20 Interchange Paving project will include
paving the Seippel Road connection, the intersection to the new Landfill Frontage Road,
and the new access frontage road to Stone Valley Drive; and
Whereas, once completed, Seippel Road, the Landfill Access Frontage Road, and the
frontage connector road to Stone Valley Drive will fall under the jurisdiction of the City as
a local public street; and
Whereas, in accordance with the provisions of Iowa Administrative Code, and per the
terms and conditions of the Preconstruction Funding Agreement, the City is responsible
for the costs associated with the construction of City owned public utilities; and
Whereas, part of the Southwest Arterial- US20 Interchange Paving will include the
construction of new storm sewer, and once completed, the storm sewer drainage system
will fall under the jurisdiction of the City as a local public utility; and
Whereas, the projected City funded cost share for the storm sewer drainage syste m
construction is estimated in the amount of $294,234.50; and
Whereas, the storm sewer construction will be completed by the Iowa DOT as part of
the - US Highway 20 Interchange paving project and the City shall reimburse the State
for said incurred costs; and
Whereas, by signing the Preconstruction Funding Agreement (Agreement No. 2019 -4-
006), the City is committing to funding the City’s cost share portion and to allocating the
funding recommended as part of the FY20 adopted budget.
NOW, THEREFORE, IT IS AGREED BY AND BETWEEN THE PARTIES AS FOL-
LOWS:
Section 1. That said Preconstruction Funding Agreement (Agreement No. 2019 -4-006)
between the City of Dubuque and the Iowa Department of Transportation is hereby ap-
proved.
Section 2. That the Mayor is hereby authorized and directed to execute the Precon-
struction Funding Agreement (Agreement No. 2019-4-068) for the new Landfill Access
Frontage Road to be constructed by the Iowa DOT as part of the US20 / Swiss Valley
Interchange Southwest Arterial - US Highway 20 Interchange Paving Project.
Passed, approved and adopted this 4th day of February 2019.
Roy D. Buol, Mayor
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Attest: Kevin S. Firnstahl, City Clerk
9. Urban Deer Management Program- Chronic Wasting Disease: City Manager recom-
mending approval of the January 23, 2019 letter sent to the Iowa Natural Resources
Commission in support extending the Urban Deer Management Zone to allow hunters to
harvest additional deer for Chronic Wasting Disease testing. Upon motion the documents
were received, filed and approved.
10. Delinquent Weed Cutting, Garbage and Junk Collection Accounts (Health Ser-
vices): City Manager recommending approval of the levy of special assessments for
Weed/Junk/Garbage Enforcement Programs with the Health Services Department for
properties enforced on from June 4, 2018 to December 16, 2018. Upon motion the doc-
uments were received and filed, and Resolution No. 42-19 Adopting the Schedule of As-
sessments for 2018 and directing the City Clerk to certify the Schedule of Assessments
to the County Treasurer and to publish notice thereof was adopted.
RESOLUTION NO. 42-19
ADOPTING THE SCHEDULE OF ASSESSMENTS FOR 2018 AND DIRECTING THE
CITY CLERK TO CERTIFY THE SCHEDULE OF ASSESSMENTS TO THE COUNTY
TREASURER AND TO PUBLISH NOTICE THEREOF
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOW A:
That after full consideration of the Schedule of Assessments attached hereto for
weed/grass cutting and junk/garbage removal tax assessments which Schedule of As-
sessments was filed in the office of the City Clerk on the 31st day of January 2019 the
said Schedule of Assessments be and the same is hereby approved and adopted.
That there be, and is hereby assessed and levied as a lien upon the real property, the
respective sums indicated.
That the City Clerk be and is hereby directed to certify said schedule to the County
Treasurer of Dubuque County, Iowa, and to publish notice of said certification once each
week for two consecutive weeks in the manner provided in Iowa Code §362.3, the first
publication of which shall be not more than fifteen days from the date of filing of the final
schedule. On or before the date of the second publication of the notice, the City Clerk
shall also mail a copy of said notice to property owners whose property is subje ct to as-
sessment, as provided and directed in Iowa Code § 384.60.
The assessments may be paid in full or in part without interest at the Utility Billing
Office, City Hall, 50 W. 13th Street, Dubuque, Iowa, at any time within 30 days after the
date of the first publication of the notice of the filing of the Schedule of Assessments with
the County Treasurer. After 30 days, unpaid assessments are payable at the County
Treasurer’s Office, Dubuque County Courthouse, 720 Central Avenue, Dubuque, Iowa,
and charges shall be collected in the same manner as general property taxes against the
respective parcels of the property set opposite the name of the property owner.
Passed, approved and adopted this 4th day of February 2019.
Roy D. Buol, Mayor
Attest: Kevin S. Firnstahl, City Clerk
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SCHEDULE OF ASSESSMENTS FOR
WEED/JUNK/GARBAGE ENFORCEMENT PROGRAMS
Dated February 8, 2019 - Enforced from June 4, 2018 - December 16, 2018
Property Address; Owner; Parcel #; Legal Description; Date Cut/Cleaned up by Contrac-
tor; Expense; Administrative Fee
875 High Bluff; James L & Linda Sarazin, 75 High Bluff St., Dubuque, IA 52001;
1013437022; Lot 42 Dreibelis Add; 6/12/2018; 105.00; 25.00
2319 Washington St; Gina M Ungs, 2319 Washington St., Dubuque, IA 52001;
1013459022; N 33'-S 48'-Lot 74 L H Langworthys Add; 6/12/2018; 70.00; 25.00
1528 Southern Ave; Nacole L Meyermiller, 1528 Southern Ave Dubuque, IA 52003;
1501201015; Lot 2-2-2-1 Diebold Place; 06/29/2018; 60.00; 25.00
696 University Ave; Darriel Hoskins 696 University Ave Dubuque, IA 52001;
1025129043; W 18' Lot 9 & E 29' 1 of 9 Kellys Sub; 06/29/18; 80.00; 25.00
290 Bryant St; Robert John Gneiser, 290 Bryant St., Dubuque, IA 52003; 1025361010;
LOT 4 Sub 145 & 146 Union Add; 7/10/18; 75.00; 0.00
2100 Kaufmann Ave; Timothy & Kimberly Wittstock, 2100 Kaufmann Ave., Dubuque,
IA 52001; 1023103003; Lot 1-1-2 of Mineral Lot 270; 7/10/18; 70.00; 25.00
S Main St; Crescent Realty Corp., 7750 Dunleith Dr., East Dubuque, IL 61025;
1130353001; BAL N1/2 BLK 24 Dub Harbor Co Add & S 1/2 Vacated Camp Street;
7/12/18; 180.00; 25.00
2820 Pennsylvania Ave; David C Christ, 2820 Pennsylvania Ave., Dubuque, IA 52001;
1027203023; E 70' Lot 410, W 40' Lot 410, N 1/2 Lot 409 Lenox Add; 7/16/18; 105.00;
25.00
2532 Windsor Ave; Seth D Lange, 2532 Win dsor Ave., Dubuque, IA 52001;
1013410003; Lot 3-3 Giegers Sub; 7/16/18; 30.00; 25.00
2985 Oak Crest Dr.; Patricia A Kohler, 2985 Oak Crest Dr., Dubuque, IA 52001;
1014251006; Lot 2-1 BLK 13 & Lot 1-2-1 BLK 15 Green Acres Sub; 7/18/18; 70.00; 25.00
710 Merz St; Kevin & Roberta Harp, 710 Merz St., Dubuque, IA 52001; 1013454030;
Lot 1-6-5 Staffords Add; 7/27/2018; 105.00; 25.00
2645 University Ave; Samantha Jo Oyen, 2645 University Ave., Dubuque, IA 52001;
1027279017; Lot 10 Lenox Add; 7/30/18; 70.00; 25.00
696 University Ave; Darriel Hoskins 696 University Ave Dubuque, IA 52001;
1025129043; W 18' Lot 9, & E 29'1 of Lot 9 Kelly's Sub; 7/25/2018; 140.00; 25.00
1289 W 5th St; Rebecca McCue, 1289 W 5th St., Dubuque, IA 52001; 1026236008; Lot
2-A-11 & Lot 2-B-12 both S.M. Langs Add; 7/25/2018; 105.00; 25.00
2240 Hoyt St; Timothy E Schulte 2240 Hoyt St., Dubuque, IA 52001; 1023327001; LOT
1-3 Pfohls Sub; 7/27/2018; 140.00; 25.00
760 Kaufmann Ave; Jacob C Hansen 760 Kaufmann Dubuque, IA 52001; 1014453021;
Lot 2 Blk 1 Roy Ney Sub; 8/9/2018; 80.00; 25.00
540 English Ln; Thomas Cholke 540 English Ln. Dubuque, IA 52003; 1036128012; Lot
4 Brockman Sub; 8/8/2018; 60.00; 25.00
917 Lincoln Ave; David B Esser & Pamela A Hingtgen 917 Lincoln Dubuque, IA 52001;
1013476004; NE 25' Lot 32 Hoopers Add; 8/8/2018; 60.00; 25.00
Air Hill; Louis George Mihalakis, 1212 Miller Rd., Dubuque, IA 52003; 1025130011; N
40'-S 1/2-Lot 12, S 35'-S 1/2-Lot 12, & S 60'-Lot 13 all in Kelly's Sub; 8/10/18; 140.00;
25.00
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1455 Wood St; Dana Miller & Sheila Heim, 1455 Wood St., Dubuque, IA 52001;
1023465006; Lot 22 Oakland Park Add; 8/8/18; 105.00; 25.00
1605 N Grandview Ave; Lindecker, Scott J., 1605 N Grandview Ave., Dubuque IA
52001; 1023455009; Lot 90 Woodlawn Park Add; 7/27/18; 70.00; 25.00
1001 Garfield Ave; OHP 66 LC 2920 N Harrison St Davenport, IA 52083 Christopher
J Mayne 591 Almond St Dubuque, IA 52001; 1118351016; E 93.5' of Lot 5 Mc Craney's
2nd Add; 08/22/18; 60.00; 25.00
1035 Wilson St; Richard M & Kristina L Chapman 1035 Wilson St Dubuque, IA 52001;
1025103007; Lot 11 Cains Sub; 08/22/18; 60.00; 25.00
1100 Roosevelt St; Gary Bernhard 1100 Roosevelt St Dubuque, IA 52001;
1012201003; Lot 4 Wersinger Sub; 08/22/18; 90.00; 25.00
709 Fenelon Pl; Rebecca & Michael Nolan, 709 Fenelon Pl., Dubuque, IA 52001;
1025178025; Lot 15 Fortunes Sub 709-711 Fenelon Pl; 8/29/18; 80.00; 0.00
1988 Asbury Rd; Rachel E Tucker 1988 Asbury Rd Dubuque, IA 52001; 1022429001;
Lot 6 Hillcrest Sub; 08/30/18; 150.00; 25.00
12 Collins St; Barbara A Keehner, 12 Collins St., Dubuque, IA 52001; 1026326001; N
29' Lot 48 & S 24' Lot 47 O'Neills Sub No 3; 8/22/18; 75.00; 25.00
1908 Schiller; Jamie J Birch 1908 Schiller Dubuque, IA 52001; 1118351015; W 44' of
Lot 5 McCraney 2nd Add.; 09/26/18; 198.90; 25.00
1289 W 5th St; Rebecca McCue, 1289 W 5th St., Dubuque, IA 52001; 1026236008; Lot
2-A-11 & Lot 2-B-12 both S.M. Langs Add; 10/3/18; 120.00; 25.00
1908 Schiller St; Jamie J Birch 1908 Schiller Dubuque, IA 52001; 1118351015; W 44'
of Lot 5 McCraney 2nd Add.; 11/1/18; 360.60; 25.00
11. USDA Rural Utilities Service: Correspondence from the United States Department
of Agriculture Rural Utilities Services notifying the City of the cancelation and intent to
reschedule the public hearings for the Cardinal-Hickory Creek Transmission Line Project.
Upon motion the documents were received and filed.
12. Signed Contract(s): Lamar Companies First Amendment to Lease Agreement for
280 South Locust Street. Upon motion the documents were received and filed.
13. Alcohol License Applications: City Manager recommending approval of annual
beer, liquor and wine licenses as submitted. Upon motion the documents were received
and filed, and Resolution No. 43-19 Approving applications for beer, liquor, and/or wine
permits, as required by City of Dubuque Code of Ordinances Title 4 Business and License
Regulations, Chapter 2 Liquor Control, Article B Liquor, Beer and Wine Licenses and
Permits was adopted.
RESOLUTION NO. 43-19
APPROVING APPLICATIONS FOR BEER, LIQUOR, AND/OR WINE PERMITS, AS
REQUIRED BY CITY OF DUBUQUE CODE OF ORDINANCES TITLE 4 BUSINESS
AND LICENSE REGULATIONS, CHAPTER 2 LIQUOR CONTROL, ARTICLE B LIQ-
UOR, BEER AND WINE LICENSES AND PERMITS
Whereas, applications for Beer, Liquor, and or Wine Permits have been submitted and
filed with the City Council for approval and the same have been examined and approved;
and
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Whereas, the premises to be occupied by such applicants were inspected and found
to comply with the Ordinances of the City and the applicants have filed the proper fees
and bonds and otherwise complied with the requirements of the Code of Ordinances.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. The City Clerk is hereby authorized and directed to cause to be issued the
noted permit types to the following applicants pending submission of the locally required
documentation:
Renewals
Dubuque Religious Center, Inc. 923 Main St. Class B Wine (WB)(Sunday)
Gin Rickey’s 1447 Central Ave. Class C Liquor (Sunday)
Hartig Drug Company #4 2225 Central Ave. Class E Liquor, Class B
Wine, Class C Beer (Sunday)
Passed, approved, and adopted this 4th day of February 2019.
Roy D. Buol, Mayor
Attest: Kevin S. Firnstahl, City Clerk
ITEMS SET FOR PUBLIC HEARING
Motion by Resnick to receive and file the documents, adopt the resolutions, set the
public hearings as indicated, and direct the City Clerk to publish notice as prescribed by
law. Seconded by Shaw. Motion carried 6-0.
1. Grand River Center Decorative Concrete Repair Project: City Manager recommend-
ing that the City Council grant preliminary approval of the construction plans and specifi-
cations, and establish February 18, 2019, as the date for the public hearing for the Grand
River Center Decorative Concrete Repair Project. Upon motion the documents were re-
ceived and filed and Resolution No. 44-19 Preliminary approval of plans, specifications,
form of contract, and estimated cots; setting date of public hearing on plans, specification,
form of contract, and estimated cost was adopted setting a public hearing for a meeting
to commence at 6:00 p.m. on February 18, 2019 in the Historic Federal Building.
RESOLUTION NO. 44-19
GRAND RIVER CENTER - DECORATIVE CONCRETE REPAIR PROJECT
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT,
AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS, SPEC-
IFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost for the Grand
River Center - Decorative Concrete Repair Project in the estimated amount $100,000.00,
are hereby preliminarily approved and ordered filed in the office of the City Clerk for public
inspection.
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A public hearing will be held on the 18th day of February, 2019, at 6:00 p.m. in the
Historic Federal Building Council Chambers (second floor) 350 W. 6 th Street, Dubuque,
Iowa, at which time interested persons may appear and be heard for or against the pro-
posed plans and specifications, form of contract and estimated cost of said Project, and
the City Clerk be and is hereby directed to cause the attached notice of the time and place
of such hearing to be published in a newspaper having general circulation in the City of
Dubuque, Iowa, which notice shall be published not less than four days nor more than
twenty days prior to the date of such hearing. At the hearing, any interested person may
appear and file objections to the proposed plans, specifications, form of contract, or est i-
mated cost of the Project.
The Grand River Center - Decorative Concrete Repair Project is hereby ordered to be
advertised for bids for construction.
The amount of the security to accompany each bid shall be in an amount which shall
conform to the provisions of the Notice to Bidders hereby approved.
The City Engineer is hereby directed to advertise for bids for the construction of the
improvements herein provided, by publishing the attached Notice to Bidders to be pub-
lished in the Master Builders of Iowa Plan Room, The Construction Update Network and
posted on the City of Dubuque website at www.cityofdubuque.org/bids and which notice
shall be published not less than thirteen but not more than forty-five days before the date
for filing bids before 2:00 p.m. on the 21st day of February, 2019. Bids shall be opened
and read by the City Clerk at said time and will be submitted to the City Council for final
action at 6:00 p.m. on the 4th day of March 2019, in the Historic Federal Building Council
Chambers (second floor), 350 West 6th Street, Dubuque, Iowa.
Passed, adopted and approved this the 4th day of February 2019.
Roy D. Buol, Mayor
Attest: Kevin S. Firnstahl, City Clerk
2. Water Revenue Capital Loan Notes (Interim Financing) State Revolving Funds,
Planning & Design Loan Application for Bee Branch Detention Basin Facility: City Man-
ager recommending approval of a resolution fixing the date of March 18, 2019, for a public
hearing on the proposition of selling not-to-exceed $795,000 in Clean Water Planning &
Design SRF Loan Notes for the Bee Branch Detention Basin Facility. Upon motion the
documents were received and filed and Resolution No. 45-19 Fixing date for a meeting
on the authorization of a Loan and Disbursement Agreement and the issuance of not-to-
exceed $795,000 Stormwater Management Utility Revenue Capital Loan Notes of the
City of Dubuque, Iowa, and providing for publication of notice thereof was adopted setting
a public hearing for a meeting to commence at 6:00 p.m. on March 18, 2019 in the Historic
Federal Building.
RESOLUTION NO. 45-19
FIXING DATE FOR A MEETING ON THE AUTHORIZATION OF A LOAN AND DIS-
BURSEMENT AGREEMENT AND THE ISSUANCE OF NOT TO EXCEED $795,000
STORMWATER MANAGEMENT UTILITY REVENUE CAPITAL LOAN NOTES OF THE
CITY OF DUBUQUE, IOWA, AND PROVIDING FOR PUBLICATION OF NOTICE
THEREOF
Whereas, it is deemed necessary and advisable that the City of Dubuque, Iowa should
provide for the authorization of a Loan and Disbursement Agreement and the issuance of
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Stormwater Management Utility Revenue Capital Loan Notes, in the amount of not to
exceed $795,000, as authorized by Section 384.84A of the Code of Iowa, as amended,
for the purpose of providing funds to pay costs as hereinafter described; and
Whereas, it is proposed that the City fund its costs on an interim basis under Section
76.13 of the Code of Iowa, anticipating in part, the future receipt of the proceeds of the
issuance of said Stormwater Management Utility Revenue Capital Loan Notes; and
Whereas, the City has applied for a loan through the Iowa Water Pollution Control
Works Financing Program pursuant to which the Iowa Finance Authority has agreed to
purchase the City's Notes and has requested that such Notes be issued as a single Note
in a denomination equal to the total amount of the issue as authorized by Chapter 384,
Code of Iowa; and
Whereas, the Loan and Disbursement Agreement and Note shall be payable solely
and only out of the Net Revenues of the Stormwate r Management Utility System and shall
be a first lien on the future Net Revenues of the Utility; and shall not be general obligations
of the City or payable in any manner by taxation and the City shall be in no manner liable
by reason of the failure of the Net Revenues to be sufficient for the payment of the Loan
and Disbursement Agreement and Note; and
Whereas, before a Loan and Disbursement Agreement may be authorized and Storm-
water Management Utility Revenue Capital Loan Notes issued to evidence the obli gation
of the City thereunder, it is necessary to comply with the provisions of the Code of Iowa,
as amended, and to publish a notice of the proposal and of the time and place of the
meeting at which the Council proposes to take action for the authorizatio n of the Loan
and Disbursement Agreement and Notes and to receive oral and/or written objections
from any resident or property owner of the City to such action.
NOW, THEREFORE, BE IT RESOLVED BY THE City Council OF THE City of Dubu-
que, IOWA:
Section 1. That this City Council meet in the Historic Federal Building, 350 West 6th
Street, Dubuque, Iowa, City of Dubuque, Iowa, at 6:00 o'clock P.M., on the 18th day of
March, 2019, for the purpose of taking action on the matter of the authorization of a Loan
and Disbursement Agreement and the issuance of not to exceed $795,000 Stormwater
Management Utility Revenue Capital Loan Notes to evidence the obligations of the City
thereunder, the proceeds of which will be used to provide funds to pay the costs of acqui-
sition, construction, reconstruction, extending, remodeling, improving, repairing and
equipping all or part of the Stormwater Management Utility, including improvements as-
sociated with the Bee Branch Gate Replacement/Pumping Station Project.
Section 2. That the Clerk is hereby directed to cause at least one publication to be
made of a notice of said meeting, in a legal newspaper, printed wholly in the English
language, published at least once weekly, and having general circulation in said City, said
publication to be not less than thirty clear days before the date of said public meeting on
the issuance of the Notes.
Section 3. The notice of the proposed action shall be in substantially the [provided]
form:
Dubuque, Iowa, as provided by Section 384.84A of the Code of Iowa.
Passed, adopted, and approved this the 4th day of February 2019.
Roy D. Buol, Mayor
Attest: Kevin S. Firnstahl, City Clerk
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BOARDS/COMMISSIONS
Appointments were made to the following Boards/Commissions.
1. Community Development Advisory Commission: One, 3-Year term through Febru-
ary 15, 2022 (Expiring terms of Boles and Hinke). Applicants: Dean Boles, 1715 Geraldine
Dr.; Michelle Hinke, 973 Patricia Ann Dr. Upon roll-call vote: Boles = Shaw; Hinke = Lar-
son, Buol, Resnick Jones, Del Toro; Michelle Hinke was appointed to the 3-year term
through February 15, 2020.
2. Investment Oversight Advisory Committee: One, 3-Year term through July 1, 2021
(Vacant term of Ferraro). Applicant: Luke Schiltz, 2955 Van Buren. Motion by Jones to
appoint Mr. Schiltz to the 3-year term through July 1, 2021. Seconded by Resnick. Motion
carried 6-0.
3. Mediacom Charitable Foundation: One, 1-Year term through December 31, 2019
(Expired term of Twining). Applicant: Constance Twining, 1818 Avalon Rd. Motion by
Resnick to appoint Ms. Twining to the 1-year term through December 31, 2019. Seconded
by Larson. Motion carried 6-0.
4. Resilient Community Advisory Commission: One, 3-Year term through August 30,
2019 (Vacant Cross representation term of Drahozal). Applicant: Carrie, Lohmann, 1879
Denver Dr. (Currently on the Transit Advisory Board, Qualifies for Cross Representation);
one, 3-Year term through July 1, 2019 (Vacant At-Large term of Lohmann); and one, 3-
Year term through July 1, 2021 (Vacant At-Large term of Darr). Applicants: Jacob Kahl-
haas, 1125 Richards Rd.; and Adam Hoffman, 1910 Marion St.
Motion by Larson to appoint Ms. Lohmann to the 3-year, cross-representative term
through July 1 ,2019; Mr. Kahlhaas to the 3-year term through July 1, 2019; and Mr. Hoff-
man to the 3-year term through July 1, 2021. Seconded by Jones. Motion carried 6 -0.
PUBLIC HEARINGS
1. Dubuque County Historical Society Ice Harbor Fifth Amendment to Lease Agree-
ment: Proof of publication on notice of public hearing to approve the disposal of an interest
in City-owned real estate by Fifth Amendment to Lease Agreement between the City of
Dubuque, Iowa and Dubuque County Historical Society (DCHS), and Senior Counsel rec-
ommending approval. Motion by Jones to receive and file the docume nts and adopt Res-
olution No. 46-19 Disposing of an interest in real property by Fifth Amendment to Lease
Agreement between the City of Dubuque, Iowa and Dubuque County Historical Society .
Seconded by Resnick. Motion carried 6-0.
RESOLUTION NO. 46-19
DISPOSING OF AN INTEREST IN REAL PROPERTY BY FIFTH AMENDMENT TO
LEASE AGREEMENT BETWEEN THE CITY OF DUBUQUE, IOWA, AND DUBUQUE
COUNTY HISTORICAL SOCIETY
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Whereas, the City of Dubuque, Iowa (City) and Dubuque County Historical Society
(DCHS) entered into a Lease Agreement (Lease) on June 5, 2000 for certain real property
(Demised Premises) described in Exhibit A attached thereto; and
Whereas, City and DCHS amended the Lease by the First, Second, Third, and Fourth
Amendments to the Lease Agreement; and
Whereas, City and DCHS desire to further amend the Lease as set forth in the attached
Fifth Amendment; and
Whereas, on February 4, 2019 the City Council pursuant to notice published as re-
quired by law held a public hearing on its intent to dispose of the foregoing interest in real
property and overruled all objections thereto; and
Whereas, the City Council finds that it would be in the best interests of the City to
approve the Fifth Amendment to the Lease with DCHS.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. The City Council of the City of Dubuque, Iowa, approves the Fifth Amend-
ment to Lease Agreement attached hereto and the Mayor is hereby authorized and di-
rected to sign this Resolution and the Fifth Amendment to Lease Agreement.
Passed, approved and adopted this 4th day of February, 2019.
Roy D. Buol, Mayor
Attest: Kevin S. Firnstahl, City Clerk
ACTION ITEMS
1. Awarding Contract for the Historic Federal Building Roof Restoration Project : City
Manager recommending award of the construction contract for the Historic Federal Build-
ing Roof Restoration Project to the low bidder Giese Roofing. Motion by Shaw to receive
and file the documents and adopt Resolution No. 47-19 Awarding the Public Improvement
Contract for the Historic Federal Building - Roof Restoration Project. Seconded by Del
Toro. Motion carried 6-0.
RESOLUTION NO. 47-19
AWARDING PUBLIC IMPROVEMENT CONTRACT FOR THE HISTORIC FEDERAL
BUILDING - ROOF RESTORATION PROJECT
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Whereas, sealed proposals have been submitted by contractors for the Historic Fed-
eral Building Roof Restoration Project, (the Project) pursuant to Resolution No. 377 -18
and Notice to Bidders published on the City of Dubuque, Iowa website and plan room
service with statewide circulation on the 21st day of December 2018.
Whereas, said sealed proposals were opened and read on the 24th day of January
2019 and it has been determined that Giese Roofing of Dubuque, Iowa, submitted low
bid in the amount of $271,922.70 and is the lowest responsive, responsible bidder for the
Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
14
That a Public Improvement Contract for the Project is hereby awarded to Giese Roof-
ing and the City Manager is hereby directed to execute a Public Improvement Contract
on behalf of the City of Dubuque for the Project.
Passed, adopted and approved this 4th day of February 2019.
Roy D. Buol, Mayor
Attest: Kevin S. Firnstahl, City Clerk
2. Residential Parking Permit District Program History: City Manager transmitting his-
tory on the City of Dubuque’s Residential Parking Permit Program and future considera-
tions. Restated motion by Shaw to receive and file the documents and refer to staff for a
recommendation. Seconded by Larson. Motion carried 6 -0.
Responding to questions from the City Council, City Engineering Gus Psihoyos re-
called the history of the program from the 1970’s where a designated committee deter-
mined at the time that 2 residential, on-street parking spaces were sufficient. City Council
discussion included; keeping with the spirit of the ordinance; discussion over limiting res-
idents to 2 passes or increasing them to 3 and retaining the current cap on guest passes;
working more with the school district with regard to student parking; the reality of the
increased number of cars in residential neighborhoods since the program’s inception; and
potentially altering the current ordinance with caution and reason.
3. Request to Schedule Work Session on 2018 Community Perceptions Survey:
Greater Dubuque Development Corporation President & CEO Rick Dickinson requesting
that the City Council schedule a work session on March 11, 2019, at 6:00 p.m. in the City
Council Chambers for a presentation on the Loras College 2018 Community Perceptions
Survey. Motion by Jones to receive and file the documents and set the work session as
recommended. Seconded by Larson. No calendar conflicts were expressed by Council
Members. Motion carried 7-0.
4. Fiscal Year 2020 Budget Recommendation : City Manager transmitting the Fiscal
Year 2020 Recommended Budget Transmittal Message. The City Manager made a
presentation. Topics included: recommending decrease in property tax rate, history and
comparisons; City debt retirement vs. new, SRF debt accessed, total debt reduction by
fiscal year, debt limit comparisons to other Iowa cities; General Fund Reserve overview;
City utilities recommendations; FY20 improvement packages; review of budget hearings
schedule. Responding to questions from the City Council, City Manager Van Milligen and
Budget/Finance Director Jenny Larson explained retired vs. new debt, the types of actions
that qualify as reportable debt and the percentage of growth rate. Council Member Del
Toro expressed concern for keeping a strict trajectory toward debt reduction. Council
Member Jones stated that historical debt issuances were planned and well-managed and
agreed with Council Member Resnick over the need for keeping flexibility in the debt re-
duction policy. Motion carried 5-1 with Del Toro voting nay.
COUNCIL MEMBER REPORTS
Council Member Jones reported that several of the percussionists th at performed in
the Super Bowl LIII halftime show were alumni from the Dubuque Colts Drum & Bugle
Corps.
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There being no further business, upon motion the City Council adjourned at 7:09 p.m.
/s/Kevin S. Firnstahl, City Clerk