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Acceptance of the 15 South Main Street Site Utility Disconnect Project Copyrighted September 3, 2019 City of Dubuque Consent Items # 19. ITEM TITLE: Acceptance of the 15 South Main Street Site Utility Disconnect Project SUMMARY: City Manager recommending acceptance of the public improvement construction contract for Bid Package 2, 15 South Main Street Site Utility Disconnect Project, as completed by McDermott Excavating. RESOLUTION Accepting the 15 South Main Street Site Utility Disconnect Project and Authorizing the Final Payment to the Contractor SUGGESTED DISPOSITION: Suggested Disposition: Receiveand File;Adopt Resolution(s) ATTACHMENTS: Description Type 15 South Main Street Site Utility Disconnect Project- City Manager Memo MVM Memo Staff Memo Staff Memo Resolution Resolutions Engineer's Certificate Supporting Documentation Dubuque THE CITY OF � uI�AaMca cih DuB E � � I � � I Maste iece on the Mississi i Zoo�•zoiz•zois YP pp zoi�*zoi9 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: 15 South Main Street (Parcel 106) Site Utility Disconnect Project Acceptance of Public Improvement Contract lowa DOT Agreement No. 2019-16-138 lowa DOT Project No. NHSN-020-9 (254)-2R-31 DATE: August 27, 2019 City Engineer Gus Psihoyos is recommending acceptance of the public improvement construction contract for Bid Package 2, 15 South Main Street Site Utility Disconnect Project, as completed by McDermott Excavating, in the final contract amount of $39,903.11, which is a $3,147.56 increase from the original contract amount of $36,755.55. The additional cost was a result of an increased quantity of street excavation backfill material required due to saturated soils from elevated ground water conditions. I concur with the recommendation and respectfully request Mayor and City Council approval. � Mic ael C. Van Milligen MCVM:jh Attachment cc: Crenna Brumwell, City Attorney Teri Goodmann, Assistant City Manager Cori Burbach, Assistant City Manager Robert Schiesl, Assistant City Engineer Gus Psihoyos, City Engineer Dubuque THE CITY OF � All-America City UB E ��o������,.�,�� � � ��► Maste iece on the Mississi i z°°'*2°12�z°13 �`P pp zoi�*zoi9 TO: Michael C. Van Milligen, City Manager Gus Psihoyos, City Engineer FROM: Robert Schiesl, Assistant City Engineer DATE: August 27, 2019 SUBJECT: 15 South Main Street (Parcel 106) Site Utility Disconnect Project Acceptance of Public Improvement Contract lowa DOT Agreement No. 2019-16-138 lowa DOT Project No. NHSN-020-9 (254)--2R-31 INTRODUCTION The enclosed resolution provides for the acceptance of the public improvement construction contract for the Bid Package 2, 15 South Main Street Site Utility Disconnect Project. BACKGROUND In 2012, the lowa DOT purchased a portion of the former SELCO building located at 15 South Main Street for the purpose of preserving right-of-way property for the future construction of the US Highway 20 - Mississippi River bridge crossing. Per the terms of the purchase agreement, the seller could continue to use the portion of the state's purchased property. In 2017, the seller sold the remainder of the property Spahn & Rose for building material outdoor storage. The former 11,000 sq. ft. steel building structure was vacant and needed to be deconstructed, salvaged, and removed. The lowa DOT approached the City and requested assistance in the deconstruction of the 15 South Main Street property. The lowa DOT has agreed to reimburse the City for actual cost to deconstruct the onsite steel building and the disconnection of the public utilities from the property. The deconstruction project was completed in two phases, Bid Package 1 included the deconstruction of the building structure which is completed. Bid Package 2 included the utility disconnects and is also now completed. DISCUSSION The 15 South Main Street Site Utility Disconnect Project was completed by McDermott Excavating of Dubuque, lowa, in the final contract amount of $39,903.11, which is a $3,147.56 increase from the original contract amount of 36,755.55. The additional cost was a result of an increased quantity of street excavation backfill material required due to saturated soils from elevated ground water conditions. RECOMMENDATION I recommend that the City Council accept the public improvements and authorize the payment of the contract amount of $39,903.11 to McDermott Excavating of Dubuque, lowa, for the 15 South Main Street Site Utility Disconnect Project. BUDGETIMPACT The summary of project costs for the 15 South Main Street Site Utility Disconnect Project is summarized in the following table: Description Estimate Award Final Bid Package 2 - Site Utility Disconnect Project $ 45,599.50 $ 36,755.55 $ 39,903.11 Building Deconstruction - Direct Landfill Fees 4,928.80 Contingency 4,560.00 4,560.00 Construction Administration & Inspection 7,524.00 7,524.00 2,165.07 Total Construction Cost $ 57,683.50 $ 48,839.55 $ 46,996.98 The project funding is summarized as follows: CIP No. Fund Description Fund Amount 100 1548 SELCO Building Demolition $ 46,996.98 lowa DOT Reimbursement- Based on Actual Costs Total Project Funding $ 46,996.98 ACTION TO BE TAKEN The City Council is requested to adopt the attached resolution to accept the public improvements and to authorize the final payment of the contract amount of $39,903.11 to McDermott Excavating for the 15 South Main Street Site Utility Disconnect Project. Attach. cc: Jim Schnoebelen, Ken Yanna, lowa DOT District 6 Jenny Larson, Budget Director F:\PROJECTS\SELCO Bldg Demolition -2019\Council &Staff Documents\Acceptance-Site Utility Disconnect RESOLUTION NO. 317-19 ACCEPTING THE 15 SOUTH MAIN STREET SITE UTILITY DISCONNECT PROJECT AND AUTHORIZING THE FINAL PAYMENT TO THE CONTRACTOR WHEREAS, the public improvement contract for the 15 South Main Street Site Utility Disconnect Project (the Project) has been completed by the Contractor, McDermott Excavating df Dubuque, IA (Contractor), and the City Engineer has examined the work and signed a certificate stating that the Project has been completed according to the terms of the Public Improvement Contract and that the City Engineer recommends that the Project be accepted; and WHEREAS, the final contract amount for the Project is $39,903.11; and WHEREAS, the Contractor has previously been paid $37,907.95, leaving a balance of $1,995.16; and WHEREAS, the City Council finds that the recommendation of the City Engineer should be accepted. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA THAT: Section 1. The recommendation of the City Engineer is approved, and the Project is hereby accepted. Section 2. The Finance Director is hereby directed to pay to the Contractor from the 15 South Main Street Site Utility Disconnect Project CIP appropriations for the contract amount of $39,903.11 Tess any retained percentage provided for therein as provided in Iowa Code. Section 3. The Finance Director is hereby directed to pay to the Contractor the balance of the retainage of $1,019.97 as provided in Iowa Code Chapter 573, and to pay such retainage in accordance with the provisions of Iowa Code Chapter 573 or Iowa Code Chapter 26.13. Passed, approved and adopted this 3rd day of September 2019. /0 Li 6-"y D. Buol, Mayor Attest: KevifS. FirnsTahl, CFTC City Clerk CITY ENGINEER'S CERTIFICATE OF FINAL COMPLET'ION OF THE 15 SOUTH MAIN STREET SITE UTILITY DiSCONNECT PROJECT The unc�ersigned City Enc�,inEer o! fihe City of Dubuque, low�, hereby certifi�s th�t he h�s insp�cted the 15 South M�in StrEPt Sit� Utility Disconr�ect ProjEct, and that the Praj�ct has be�n complet�d in compliance with the tPrms �f the Puk�lic ImprUvem�;nt Cvntract, anc� th�fi the total cost ofi the com�let�d work is $46,996.98. Da�ecf this 27��' day of August 2Q19. � Gus Psihoyos, City Engineer Filed ir� the offic� of fihe City Clerk on the 27t�' day of Auc�ust 2019. j ' � vin Firns �hl, CMC, �ity Clerk .