Recording the Award for the Storm Sewer Construction/Chavenelle Road_First Supply 2019 Project Copyrighted
September 3, 2019
City of Dubuque Consent Items # 20.
ITEM TITLE: Recording the Award for the Storm Sewer Construction
Chavenelle Road - First Supply 2019 Project
SUM MARY: City Manager recommending that the award for the Storm
Sewer Construction Chavenelle Road - First Supply 2019
Project be officially recorded in the minutes of the City
Council.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Make Matterof
Record
ATTACHMENTS:
Description Type
Storm Sewer Construction Cha�nelle Road - First City Manager Memo
Supply 2019 Project- MVM Memo
Staff Memo Staff Memo
Dubuque
THE CITY OF �
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Storm Sewer Construction Chavenelle Road — First Supply 2019 Project
DATE: August 27, 2019
Through the competitive quotation process for public improvements, the Storm Sewer
Construction Chavenelle Road — First Supply 2019 Project was awarded on August 15,
2019, to Eastern lowa Excavating & Concrete, LLC, in the contract amount of
$33,897.15, which was 23.12% below the estimate of probable cost.
City Engineer Gus Psihoyos recommends that the award for the Storm Sewer
Construction Chavenelle Road - First Supply 2019 Project be officially recorded in the
minutes of the City Council.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Dubuque
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TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer �
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DATE: August 26, 2019 �
RE: Storm Sewer Construction Chavenelle Road — First Supply 2019 Project
INTRODUCTION
The purpose of this memorandum is to award the construction contract for the Storm
Sewer Construction Chavenelle Road — First Supply 2019 Project.
DISCUSSION
The Storm Sewer Construction Chavenelle Road — First Supply 2019 Project will remove
a deteriorated City storm sewer intake in the west entrance of First Supply located at
4949 Chavenelle Road. The intake has been an ongoing maintenance issue since 2012.
The public works department has made temporary repairs to the intake knowing that
replacement would eventually occur when Chavenelle Road is reconstructed. In recent
weeks the replacement of the intake and manhole has become more of an immediate
need due to accelerated deteriorati�n. Additionally, First Supply is reconstructing their
driveway and parking lot; therefore, the existing intake needs to be reconstructed since it
is in the driveway.
In coordination with the relocation of the storm sewer, First Supply is constructing a new
driveway approach which includes a 10-foot-wide trail section through the driveway. This
will accommodate the future hike/bike trail to be constructed next year as part of the
Chavenelle Road Reconstruction Project. A new Storm Sewer manhole and intake will be
constructed just west of the existing driveway of First Supply. The project will include
concrete pavement and curb and gutter replacement associated with the work.
BID RESULTS
Sealed informal bids were received on August 15, 2019, for the Storm Sewer
Construction Chavenelle Road — First Supply 2019 Project. Eastern lowa Excavating and
Concrete, LLC of Cascade, IA submitted the low bid in the amount of $33,897.15, which
is 23.12% below the estimate of probable cost. A summary of the bid proposals received
are as follows:
Contractor Base Bid
Eastern lowa Excavating & Concrete, LLC $33,897.15
Tschir�gfrie Excavating Campany $38,923.55
Midwest Concrete, Inc. $41,994.00
RECOMMENDATION
Through the competitive quotation process for public improvements, this project was
awarded on August 15, 2019 to Eastern lowa Excavating & Concrete, LLC of Cascade,
IA, in the contract amount of$33,897.15.
BUDGETIMPACT
The estimate of probable cost for the Storm Sewer Construction Chavenelle Road — First
Supply 2019 Project is summarized below:
Description Estimate Award
Construction $44,092.00 $33,897.15
Contingency 4,409.20 4,409.20
Engineering, Construction Administration & Inspection 7,275.18 7,275.18
Total Construction Cost $55,776.38 $45,581.53
The funding is as follows:
CIP No. � Fund Description Fund
Amount
7201066 General Repairs $45,581.53
ACTION TO BE TAKEN
In accordance with the competitive quotation requirements of lowa Code, Section 26.14, it
is necessary that the award for the Storm Sewer Construction Chavenelle Road — First
Supply 2019 Project be officially recorded in the minutes of the City Council.
cc: John Klostermann, Public Works Director
Deron Muehring, Civil Engineer II
Nathan Steffen, Civil Engineer I
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