Award of the Westside Water System Fire Hydrant Installation Project Copyrighted
September 3, 2019
City of Dubuque Action Items # 2.
ITEM TITLE: Award of the Westside Water System Fire Hydrant
Installation Project
SUMMARY: City Manager recommending award of the Westside Water
System Fire Hydrant I nstallation Project contract to the low
bidder Kueter Equipment Co.
RESOLUTION Awarding the public improvementcontract
for the Westside Water System Fire Hydrant I nstallation
Project
SUGGESTED DISPOSITION: Suggested Disposition: Receiveand File;Adopt
Resolution(s)
ATTACHMENTS:
Description Type
Westside Water System Fire Hydrant Installation City Manager Memo
Project-MVM Memo
Staff Memo Staff Memo
Resolution Resolutions
Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Award of the Construction Contract for the Westside Water System Fire
Hydrant Installation Project (CIP 7402703)
DATE: August 28, 2019
Sealed bids were received for the Westside Water System Fire Hydrant installation
Project. Water Department Manager Denise Blakeley Ihrig recommends award of the
contract to the low bidder, Kueter Equipment Co., in the amount of $140,789, which is
28.3% under the estimate of probable cost.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Denise Blakeley Ihrig, Water Department Manager
Dubuque
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TO: Michael C. Van Milligen, City Manager
FROM: Denise Blakeley Ihrig, Water Department Manager
DATE: September 3, 2019
RE: Award of the construction for the Westside Water System Fire Hydrant
Installation Project (CIP 7402703)
INTRODUCTION
The attached resolution is in reference to the award of construction contract for the
Westside Water System Fire Hydrant Installation Project.
BACKGROUND
Through the acquisition of the Westside Water System and in agreement with the Cedar
Crest Subdivision, Wildwood Estates Subdivision, Key City Subdivision and Barrington
Lakes Subdivision property owners, the Water Department will install approximately 23
fire hydrants. Currently, Wildwood Estates Subdivision has no fire hydrants.
DISCUSSION
In December 2016, the City of Dubuque purchased the Vernon Water Tower, Vernon
water system and the Barrington Lakes water system from Central lowa Water
Association (CIWA). The intent of the City's purchase was to assist these communities
in becoming compliant with lowa Department of Natural Resources (IDNR) standards
and provide the necessary back-up water supply and fire suppression by connecting
them directly to the City's water supply.
The project construction documents follow the Statewide Urban Design and
Specifications 2017 (SUDAS) and City of Dubuque supplemental specifications 2017.
The lowa Department of Natural Resources (IDNR) will be issuing a construction permit
number for this project.
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Public Bidding Process August 5, 2019
Publish Notice to Bidders, Advertise for Bids August 9, 2019
Publish Public Hearing Notice on Plans & Specs August 9, 2019
Public Hearing on Plans & Specs August 19, 2019
Receipt of Bid Proposals (Bid-Letting) August 22, 2019
Award Construction Contract September 3, 2019
Project Completion Date November 1 , 2019
BID RESULTS
Sealed bids were received on August 22, 2019, for the West Side Water System Fire
Hydrant Installation Project. Kueter Equipment Company of Dubuque, lowa submitted
the apparent low bid in the amount of$140,798.00 which is 28.3°k under the estimate of
probable cost. A summary of the bid proposals received is as follows:
Item No. Contractor Name Total Bid Amount
1 Kueter Equipment Company $140,798.00
2 Drew Cook & Sons Excavating $155,177.00
3 Midwest Concrete $158,041 .00
4 Horsfield Construction $164,632.00
5 McDermott Excavating $182,021 .00
6 Temperley Excavating $198,310.00
7 Tschiggfrie Excavating $232,837.20
8 Eastern lowa Excavating & Concrete, LLC $233.163.00
RECOMMENDATION
The recommendation is to award the contract for the Westside Water System Fire
Hydrant Installation Project to Kueter Equipment Company of Dubuque, lowa in the
amount of$140,798.00.
BUDGETIMPACT
The estimate of probable cost for the Westside Water System Fire Hydrant Installation
Project is as follows:
Description Cost Estimate Award
Construction Contract $196,305 $140,798
Contingency (10°k) $19,630 $19,630
Construction Engineering & Inspection (10°k) $19,630 $19,630
Estimated Total Project Cost $235,565 $180,058
2
FUNDING SOURCE
Capital Improvement Project 7402703 is available to fund the Westside Water System
Improvements project, including the installation of fire hydrants in the former Vernon
Water System and additional hydrants in Barrington Lakes. The total water construction
funds available are $543,275.
The summary of the revised post bid project estimated cost is:
CIP NO. Fund Description Estimated
Cost
7402703 Westside Water System Fire Hydrant Installation $180,058
The available resource balance after the project is estimated to be $363,217.
ACTION TO BE TAKEN
The City Council is requested to award the construction contract for the Westside Water
System Fire Hydrant Installation Project to Kueter Equipment Co. of Dubuque, lowa in
the amount of$140,789.00, through the adoption of the attached resolution.
Prepared by Kerry Leppert, Engineering Assistant
cc: Jenny Larson, Director of Finance & Budget
3
RESOLUTION NO. 327-19
AWARDING PUBLIC IMPROVEMENT CONTRACT FOR THE WESTSIDE WATER
SYSTEM FIRE HYDRANT INSTALLATION PROJECT
Whereas, sealed proposals have been submitted by contractors for the West Side
Water System Fire Hydrant Installation Project, (the Project) pursuant to Resolution No.
303-19 and Notice to Bidders published on the City of Dubuque, Iowa website and plan
room service with statewide circulation on the 9t" day of August 2019; and
Whereas, said sealed proposals were opened and read on the 22nd day of August
2019 and it has been determined that Kueter Equipment Company of Dubuque, Iowa, in
the bid amount of $140,798.00, is the lowest responsive, responsible bidder for the
Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That a Public, Improvement Contract for the Westside Water System Fire Hydrant
Installation Project is hereby awarded to Kueter Equipment Company and the City
Manager is hereby directed to execute a Public Improvement Contract on behalf of the
City of Dubuque for the Project.
Passed, approved and adopted this 3rd day of September 2019.
Attest:
Kevin'S. Firnstahl, CMC, City Clerk
D. Buol, Mayor