Accepting the Chavenelle Road Storm Sewer Project Copyrighted
October 21 , 2019
City of Dubuque Consent Items # 12.
ITEM TITLE: Accepting the Chavenelle Road Storm Sewer Project
SUMMARY: City Manager recommending acceptance of the public
improvement construction contract for the Storm Sewer
Construction Chavenelle Road — First Supply 2019
Project, as completed by Eastern lowa Excavating &
Concrete, LLC.
RESOLUTION Accepting the Storm Sewer Construction
Chavenelle Road - First Supply 2019 Project and
authorizing the final payment to the contractor
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt
Resolution(s)
ATTACHMENTS:
Description Type
First Supply 2019 Project Chavenelle Road Storm City Manager Memo
Sewer Construction-MVM Memo
Staff Memo Staff Memo
Resolution Resolutions
Engineer's Certificate of Completion Supporting Documentation
Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Storm Sewer Construction Chavenelle Road — First Supply 2019 Project
DATE: October 15, 2019
City Engineer Gus Psihoyos is recommending acceptance of the public improvement
construction contract for the Storm Sewer Construction Chavenelle Road — First Supply
2019 Project, as completed by Eastern lowa Excavating & Concrete, LLC, in the final
contract amount of $28,341.19, which is a 16.39% decrease from the original contract
amount of $33,897.15.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Dubuque
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TO: Michael C. Van Miliigen, City Manag r,,���
FRaM: Gus Psiho os, Cit En ineer `' `�, '�
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DATE: October 14, 2019
RE: Storm Sewer Construction Chavenelle Road — First Supply 2019 Project
INTRODUCTION
The enclosed resolution provides for the acceptance of the public improvement
construction contract for the Storm Sewer Construction Chavenelle Road — First Supply
2019 Project.
BACKGROUND
The Storm Sewer Construction Chavenelle Road — First Supply 2019 Project removed
and relocated a deteriorated City storm sewer intake in the west entrance of First Supply
located at 4949 Chavenelle Road. The intake has been an ongoing maintenance issue
since 2012.
In coordination with the relocation of the storm sewer, First Supply constructed a new
dri�,�eway �pproach �,�h�ch includ2d � 10-foot-vvid� trai! section through the drive�vay. Th�s
will accommodate the future hike/bike trail to be constructed next year as part of the
Chavenelle Road Reconstruction Project. A new Storm Sewer manhole and intake was
constructed just west of the existing driveway of First Supply. The project included
concrete pavement and curb and gutter replacement associated with the work.
DISCUSSION
The Storm Sewer Construction Chavenelle Road — First Supply 2019 Project was
completed by Eastern lowa Excavating & Concrete, LLC of Cascade, lowa, in the final
contract amount of $28,341.19, which is a 16.39% decrease from the original contract
amount of$33,897.15.
RECOMMENDATION
I recommend that the City Council accept the public improvements and authorize the
payment of the contract amount of $28,341.19 to Eastern lowa Excavating & Concrete,
LLC of Cascade, lowa, for the Storm Sewer Construction Chavenelle Road — First Supply
2019 Project.
BUDGET IMPACT
The estimate of probable cost for the Storm Sewer Construction Chavenelle Road — First
Supply 2019 Project is summarized below:
Description Estimate Award Final
Construction $44,092.00 $33,897.15 $28,341.19
Contingency 4,409.20 4,409.20 0.00
Engineering, Construction
7,275.18 7,275.18 4,251.18
Administration & Inspection
Total Construction Cost $55,776.38 $45,581.53 $32,592.37
The funding is as follows:
CIP No. Fund Description Fund
Amount
7201066 General Repairs $32,592.37
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolution to accept the public
improvements and to authorize the final payment of the contract amount of $28,341.19
Eastern lowa Excavating & Concrete, LLC for the Storm Sewer Construction Chavenelle
Road — First Supply 2019 Project.
cc: John Klostermann, Public Works Director
Deron Muehring, Civil Engineer II
Nathan Steffen, Civil Engineer I
2
RESOLUTION NO. 371-19
ACCEPTING THE STORM SEWER CONSTRUCTION CHAVENELLE ROAD — FIRST
SUPPLY 2019 PROJECT AND AUTHORIZING THE FINAL PAYMENT TO THE
CONTRACTOR
WHEREAS, the public improvement contract for the Storm Sewer Construction
Chavenelle Road — First Supply 2019 Project (the Project) has been completed by the
Contractor, Eastern Iowa Excavating & Concrete, LLC of Cascade, IA (Contractor), and
the City Engineer has examined the work and signed a certificate stating that the
Project has been completed according to the terms of the Public Improvement Contract
and that the City Engineer recommends that the Project be accepted; and
WHEREAS, the final contract amount for the Project is $28,341.19; and
WHEREAS, the Contractor has previously been paid $26,938.38, leaving a balance
of $1,402.81; and
WHEREAS, the City Council finds that the recommendation of the City Engineer
should be accepted.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved, and the Project is
hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor from the
General Repairs CIP appropriations for the contract amount of $28,341.19 Tess any
retained percentage provided for therein as provided in Iowa Code.
Section 3. The Finance Director is hereby directed to pay to the Contractor the
balance of the retainage of $1,402.81 as provided in Iowa Code chapter 573, and to pay
such retainage in accordance with the provisions of Iowa Code chapter 573 or Iowa
Code chapter 26.13.
Passed, approved and adopted this 21St day of October 2019.
Attest:
vin S. Firnstahl, CMC City Clerk
Roy . Buol, Mayor
C1TY ENGINEER'S CERTIFICATE OF FINAL COMPLET'ION OF THE STORM
SEWER CONSTRUCTION CHAVENELLE ROAD — FIRST SUPPLY 2019 PROJECT
Tf��e unc�ersic�. ned City Engineer caf fihe City of Duk�uc�ue, lowa, h�r�by certifies th�t
he h�5 inspec:ted the Stnrm Sewer Constructic�n Chavenell� Ro�ci — First Supply 209�
Project, �nd th��t the Project has been ��mplet�d in cc�m�li�nce wifih the terms r�f thP
Puk�lic; Irn��rc�vement Contract, �ancf th�t th� tc�t�l cost of the completFc� work is
;�32,5�2.37.
Dated this 1����' day of Octobsr 2019.
Gus sihoyos, City Engineer
Filed in ihe office c�f the City Clerk on th� 14�th c��y c�f Or.tober ZU19.
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,Kevin Firnst'�hl, C C, City Clerk