Accepting the Dubuque Montessori Parking Lot Asphalt Paving Project Copyrighted
October 21 , 2019
City of Dubuque Consent Items # 14.
ITEM TITLE: Accepting the Dubuque Montessori Parking LotAsphalt
Paving Project
SUMMARY: City Manager recommending acceptance of the
constructioncontractforthe Dubuque Montessori Parking
LotAsphalt Paving Project, as completed by River City
Paving.
RESOLUTION Accepting the Dubuque Montessori
Parking LotAsphalt Paving ProjectandAuthorizing the
payment to the contractor
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt
Resolution(s)
ATTACHMENTS:
Description Type
Dubuque Montessori Parking LotAsphalt Paving City Manager Memo
Project-MVM Memo
Staff Memo Staff Memo
Resolution Resolutions
Engineer's Certificate of Completion Supporting Documentation
Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Dubuque Montessori Parking Lot Asphalt Paving Project
DATE: October 15, 2019
City Engineer Gus Psihoyos is recommending acceptance of the construction contract
for the Dubuque Montessori Parking Lot Asphalt Paving Project, as completed by River
City Paving, in the final contract amount of $33,757.78, which is 1.7% over the original
contract price due to the use of slightly more asphalt than estimated.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Dubuque
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TO: Michael C. Van Milligen, City Manag�r`��j�
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FROM: Gus Psihoyos, City Engineer �. � .. �
DATE: October 14, 2019
RE: Dubuque Montessori Parking Lot Asphalt Paving Project
INTRODUCTION
The enclosed resolution provides for the acceptance of the construction contract for
Dubuque Montessori Parking Lot Asphalt Paving Project.
BACKGROUND
The Montessori School Parking lot pavement at Flora Park was in poor condition.
Leisure Services reached out to Engineering staff to find a way to extend the life of the
pavement. Staff checked pavements depths and found that the most cost effective
solution is to add pavement to the existing structure. Adding 3" of HMA pavement
created a stronger pavement and minimized disruption to available parking.
DISCUSSION
The Dubuque Montessori Parking Lot Asphalt Paving Project included resurfacing the
18,610 SF parking lot with 3" of HMA pavement and replacing 300 LF of asphalt curb.
The parking lot has 32 parking stalls, including 2 ADA stalls to serve the Montessori
School and provides overflow parking for the park.
River City Paving of Kieler, Wisconsin completed the work with the final cost of
$33,757.78. This final project cost is 1.7% over the original contract price due to the use
of slightly more asphalt than estimated.
RECOMMENDATION
I recommend that the City Council accept the public improvements and authorize the
payment of the contract amount of$33,757.78 to River City Paving of Kieler, Wisconsin,
for the Dubuque Montessori Parking Lot Asphalt Paving Project.
BUDGETIMPACT
The summary of project costs for the Montessori Parking Lot Asphalt Paving Project is
as follows:
Description Estimate Award Final
Construction $ 51,185.00 $ 33,192.86 $33,757.78
Contingency 5,118.50 5,118.50 0.00
En ineering Design & Ins ection 8 445.00 8 445.00 4 978.93
Total Project Cost 64 74 .50 46 756.3 38 736.71
The funding for this project will be distributed from the CIP identified below:
CIP No. Fund Description Fund Amount
3501557 Flora -Paint Tennis Courts $38,736.71
Total Project Funding 38 736.71
RECOMMENDATION
The City Council is requ�sted to �dapfi t��� attach�� resolutior� to accept the public
improvements and to authorize the final payment of the contract amount of $33,757.78
to River City Paving for the Dubuque Montessori Parking Lot Asphalt Paving Project.
cc: Jenny Larson, Director of Finance and Budget
Marie Ware, Leisure Services Director
Steve Fehsal, Park Division Manager
Adam Decker, Engineering Technician
2
RESOLUTION NO. 373-19
ACCEPTING THE DUBUQUE MONTESSORI PARKING LOT ASPHALT PAVING
PROJECT AND AUTHORIZING THE PAYMENT TO THE CONTRACTOR
WHEREAS, the public improvement contract for the Dubuque Montessori Parking Lot
Asphalt Paving Project (the Project) has been completed by the Contractor, River City
Paving, a division of Mathy Inc. (Contractor), the City Engineer has examined the work
and recommends that the Project be accepted; and
WHEREAS, the final contract amount for the Project is $33,757.78;
WHEREAS, the Contractor has previously been paid $32,069.89, leaving a balance
of $1,687.89; and
WHEREAS, the City Council finds that the recommendation of the City Engineer
should be accepted.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved, and the Project is
hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor the
balance of the retainage of $1,687.89 as provided in Iowa Code chapter 573, and to pay
such retainage in accordance with the provisions of Iowa Code chapter 573 or Iowa
Code chapter 26.13.
Passed, approved, and adopted this 21st day of October 2019.
Attest:
Kevin . Firnsta 1, City Clerk
QLi
oy D. Buol, Mayor
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE DUBUQUE
MONTESSORI PARKING LOT ASPHALT PAVING PROJECT
The undersigned City Engineer of the City of Dubuque, lowa, hereby certifies that
he has inspected the Dubuque Montessori Parking Lot Asphalt Paving Project, and that
said Project has been performed in compliance with the terms of the Public
Improvement Contract, and that the total cost of the completed work is $38,736.71.
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Dated this �`�` day of C�C rZ���, 2019.
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Gus Psihoyos, City Engineer
Filed in the office of the City Clerk on the�1''�day o ' i��2019.
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,Kevin S. Firnstah ,`�MC, City Clerk