Multicultural Family Center Expansion and Renovation_Hearing Copyrighted
October 21 , 2019
City of Dubuque Public Hearings # 2.
ITEM TITLE: Multicultural Family Center Expansion and Renovation
Project
SUMMARY: Proof of publication on notice of public hearing to consider
approval of plans, specifications, form of contract and
estimated cost for the Multicultural Family Center
Expansion and Renovation Project, and the City Manager
recommending approval.
RESOLUTION Approval of plans, specifications, form of
contract, and estimated costforthe Multicultural Family
Center Expansion and Renovation Project
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt
Resolution(s)
ATTACHMENTS:
Description Type
Multicultural Family Center E�ansion and Renovation- City Manager Memo
MVM Memo
Staff Memo Staff Memo
Resolution Resolutions
Dubuque
THE CITY OF �
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Public Hearing for Multicultural Family Center Expansion and Renovation
(CIP 360-2742)
DATE: October 17, 2019
Leisure Services Manager Marie Ware and Project Manager Steve Sampson Brown
recommend City Council approval of the plans, specifications, form of contract and
estimated cost of $1,407,000 for the Multicultural Family Center Expansion and
Renovation Project.
The Multicultural Family Center Board, Human Rights staff, Multicultural Family Center
staff, Engineering Department, Information Services Department, and other city staff
were involved in the design of the improvements. Great lengths have been taken to
continue to build upon the "homey, welcoming" feel of the current Center.
The expanded facility will feature the following amenities:
• A large flexible meeting space with movable screens that can seat approximately
200 people at tables, or be divided by screens into smaller areas
• A kitchen with plenty of room for the many events and activities that the MFC is
known for
• Two multipurpose rooms
• Two meeting rooms
• Six individual/family style restrooms
• Additional storage to accommodate the equipment & supplies for the many
programmed events.
• The existing kitchen area will be renovated to be a reception area and the
computer area will be expanded.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Marie L. Ware, Leisure Services Manager
Gus Psihoyos, City Engineer
Steve Sampson Brown, Project Manager
2
Dubuque
THE CITY OF �
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Masterpiece on the Mississippi 2oi�*2o�9
TO: Michael C. Van Milligen, City Manager
FROM: Marie L Ware, Leisure Services Manager
Steve Sampson Brown, Project Manager
SUBJECT: Public Hearing for Multicultural Family Center (MFC) Expansion and
Renovation (CIP 360-2742)
DATE: October 14, 2019
INTRODUCTION
The enclosed resolution is in reference to the public hearing for the Multicultural Family
Center Expansion and Renovation Project.
BACKGROUND
The City purchased the former Colts building in the last days of 2016. The original
project budget for renovation was reallocated for funding for the Intermodal
Transportation Center and the Jule Operations Center to match grants gained for each
project. Funding was reallocated and approved by City Council for the Expansion and
Renovation project in the FY 2019 budget after The City Council established the
Multicultural Family Center as a Policy 2017-19 High Priority and a Management
Agenda 2018-20 Top Priority.
DISCUSSION
The Ruby Sutton Building and the former Colts Building are separated by a narrow two-
foot gap between the buildings. The current MFC first floor is about 6,600 square feet.
The Colts Building is approximately 10,079 square feet. The project connects the two
buildings to create one interconnected facility.
The expanded facility will feature the following amenities:
• A large flexible meeting space with movable screens that can seat approximately
200 people at tables, or be divided by screens into smaller areas
• A kitchen with plenty of room for the many events and activities that the MFC is
known for
• Two multipurpose rooms
• Two meeting rooms
• Six individual/family style restrooms
• Additional storage to accommodate the equipment & supplies for the many
programmed events.
Page 1 of 4
. The existing kitchen area will be renovated to be a reception area and the
computer area will be expanded.
This project does not include the renovation of the office suite area for the Human
Rights Department, thus the Human Rights Department will not be relocating from City
Hall Annex to the MFC as part of this construction phase. The Human Rights
Department Relocation Project will be submitted as an FY 22 capital budget request.
The current multipurpose room will maintain its current use until the Human Rights
Relocation phase of renovation has been funded. Once funding is secured, the current
multipurpose room will be converted into fixed wall offices and a staff collaboration
space/meeting room.
The Multicultural Family Center Board, Human Rights staff, Multicultural Family Center
staff, Engineering Department, Information Services Department, and other city staff
were involved in the design of the improvements. Great lengths have been taken to
continue to build upon the "homey, welcoming" feel of the current Center.
Once the base bid for the construction work has been awarded, the project team
intends to distribute two Requests for Proposal in order to select vendors for providing
furnishings and audio-visual equipment.
PROJECT SCHEDULE
The schedule for the project will be as follows:
Initiate Public Bidding Process October 7, 2019
Publish Notice to Bidders, Advertise for Bids October 11 , 2019
Notice of Public Hearing on Plans and Specs October 11 , 2019
Public Hearing on Plans and Specs October 21 , 2019
Receipt of Bid Proposals October 29, 2019
Award Construction Contract November 4, 2019
Substantial Completion Date April 30, 2020
RECOMMENDATION
I recommend that the City Council approve the plans, specifications, form of contract
and estimated cost for the Multicultural Family Center Expansion and Renovation
Project.
Page 2 of 4
BUDGETIMPACT
The estimate of probable cost for this project is as follows:
PROJECT COSTS ESTIMATE
Construction Hard Costs
Construction Contract — Base Bid $1 ,135,000.00
Contin enc 5°k ' $57,000.00
Total - Bid Project Cost $1,192,000.00
Optional Add Alternates:
#1 — Replace existing carpet and wall base with new at front living $11 ,000.00
room area of existin buildin .
#2 — Renovation existing MFC offices and Multi-purpose Room into
new office space. $150,000.00
Project Misc. Costs
Hazardous Buildin Materials Abatement $32,000.00
Furniture & Audio/Visual/IT/Securit $183,000.00
Total — Project Misc. Costs $215,000.00
TOTAL PROJECT COST (Without Bid Alternates) $1,407,000.00"
'Because this project only involves interior space renovation, a 5% contingency is recommended
compared to the traditional 10% contingency budget.
The funding summary for the Multicultural Family Center Expansion and Renovation
Project is as follows:
CIP Funding Source Amount
360-2742 MFC Addition Remodel $1 ,407,174.00
" The base bid total project cost is $1 ,407,000.00 which fits within the available funding
for this project. If the City benefits from a competitive bidding environment and bids for
both the Base Bid and Alternates #1 or#2 are below $1 ,407,000.00 then the City will
select the Alternates and included them as part of the award for this project. Otherwise
only the base bid will be used as the basis of award for this project.
Page 3 of 4
ACTION TO BE TAKEN
The City Council is requested to approve the plans, specifications, form of contract and
estimated cost for the Multicultural Family Center Expansion and Renovation Project
through the adoption of the attached resolution.
SSB\ssb
Attachments
cc: Jenny Larson, Budget and Finance Director
Gus Psihoyos — City Engineer
F:\PROJECTS\MFC- Building Improvements-Phase II\Correspondence\Council Documentation\1_Initiate\MVM Initate Bid MFC
Expansion and Reno 10-4-19.doc
Page 4 of 4
RESOLUTION NO. 381-19
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE MULTICULTURAL FAMLY CENTER EXPANSION AND
RENOVATION PROJECT
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated cost for the
Multicultural Family Center Expansion and Renovation Project, in the estimated amount
$1,135,000.00, are hereby approved.
Passed, adopted and approved this the 21st day of October 2019.
Attest:
Key n S. irnstahl, City Clerk
oy D. Buol, Mayor
STATE OF IOWA {SS:
DUBUQUE COUNTY
CERTIFICATION OF PUBLICATION
I, Suzanne Pike, a Billing Clerk for Woodward
Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald, a newspaper of general
circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the
attached notice was published in said newspaper on the
following dates:
October 11, 2019,
and for which the charge is $29.76
Subscribed to be ore me, a Notary Public in and for
Dubuque County, Iowa,
this � day of DC7._ aJt.- , 20 [C31 .
Notary Publilrrjln and for Dubuque County, Iowa.
JANET K. PAPE
Commission Number 190659
My Comm. Exp. DEC 11, 2019
CITY OF DUBUQUE,
IOWA
OFFICIAL NOTICE ,'•
NOTICE PUBLIC;
:HEARING ON. PLANS,
SPECIFICATIONS;,
FORM OF CONTRACT;
AND. ESTIMATED:
`COST FOR THE MUL-'
TICULTURAL`! FAMLV
CENTER: EXPANSION
AND • RENOVATION'
PROJECT
NOTICE IS HEREBY
GIVEN<The City Coun-;
cil.'; of the' `•City of
Dubuque, 'Iowa will
"hold a public hearing. -
on the proposed,plans,-
specifications, form of
contract antrestimated;
cost for ine Multicul'
tgral Family Center, Ex
passion ,and Reno.
s vation Projeet m
cordance'witl the,pro
visions oft Chapter .26,
Code ofIowa, at 6:00';
p;m; on the 21st day of%
:October 2019, m the,}
Historic Federal 1 Buiid
mg Council Chambers
(second >.flo'or) 350",
Wesf 6th _ Street,,.;"
Dubuque Iowa i Sald:
proposed plans specs .
fications form of con
tract and estimated
t. cost are now` -on file ins
the`, office :ofthe City
• Clerk At ,said hearing:
any interested persons
may appear; ,and file
objections thereto
The scope of the;_
Project, is as follows:="
The project is Multicul
tura) Family ndCenter-Ex`
pahsion aReno•:;..
vation Project
Gopiesof supporting.
documents for the pub=
lic hearings;are on -file<
in' -Ole City :Clerks `Of-"
fice City Hall `,50' w.
13th St, ;:Dubuque,..
l0wg,
viewed during
normal
wofkmg hours
s Wnten comments re-
garding the above pub=
lic% hearings +may ,be.
subrp�tted to `the City i,
Clerk`s Office, ,50
13th St, Dubuque, IA!I
52001 on or .
before =1
said time :of public I
hearing At''said time
and place; of public
hearings all;; interested
rcjtzens _and parties,Y
,will be given' an oppor- -.
tunny to be heard foi ;)
or agamst'said propos
alr
Individuals with limit-
ed: English,proficiency,,
vision hearing or
speech impairments >�
repulsing special assn-
tance 'should contact:-
the City=Clerk's Office; '
at' (503y 589 4).00, `TDD •
(563) 690 6670,',..
,,
a's soon as feasible::
Deaf or hard df hearing
individuals`;can;use,Re
-;lay Iowa by dialing 711
or(800)735-2942.
Published;by order of
the City Council given
on the 7th day of Octo-:;'i
ber 2019,
Kevin S. Firnstal l,'
• City Cierk +
It 10/11