Minutes_Library Board of Trustees 8 22 19 Copyrighted
October 21 , 2019
City of Dubuque Consent Items # 1.
ITEM TITLE: Minutes and Reports Submitted
SUM MARY: Arts and Cultural Affairs Advisory Commission of 9/27;Arts
and Cultural Affairs Master Plan Task Force of 9/24; City
Council Proceedings of 10/7; Community Development
Advisory Commission of 9/18; Library Board of Trustees
of 8/22; Zoning Advisory Commission of 10/2; Zoning
Board of Adjustment of 9/26
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File
ATTACHMENTS:
Description Type
Arts and Cultural Affairs Advisory Commission Minutes Supporting Documentation
of 9/27/19
Arts and Cultural Affairs Master Plan Task Force of Supporting Documentation
9/24/19
City Council Proceedings of 10/7/19 Supporting Documentation
Community DevelopmentAdvisory Commission Supporting Documentation
Minutes of 9/18/19
Library Board of Trustees Minutes of 8/22/19 Supporting Documentation
Zoning Advisory Commission Minutes of 10/2/19 Supporting Documentation
Zoning Board of Adjustment Minutes of 9/26/19 Supporting Documentation
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Carnegie-Stout Public Library �`1 L
Board of Trustees
Meeting Minutes of August 22, 2019
The Board of Trustees of the Carnegie-Stout Public Library (C-SPL) met in the Lacy
Board Room at 4:00 p.m. on Thursday, August 22, 2019
Present.• Board President Christy Monk; Vice President Pam Mullin; Board
Secretary Rosemary Kramer; Trustee Robert Armstrong; Trustee
Victor Lieberman; Trustee Patty Poggemiller; Director, Susan
Henricks and Secretary Denette Kellogg.
Excused: Trustee Greg Gorton
1) President Monk called the meeting to order at 4:00 p.m.
"Moved to adopt the meeting agenda ofAugust ZZ, z019."
Motion: Poggemiller
Second.• Armstrong
�ote: Aye — 6; Nay— 0
2) Library Board Committee Appointments - Monk reported on feedback received from
Trustees as to committee preferences. Monk made the following Trustee
appointments:
• Relations Committee — Robert Armstrong and Rose Kramer
• Operations Committee — Victor Lieberman and Patty Poggemiller
• Planning Committee — Pam Mullin and Greg Gorton
• 28E Agency — Patty Poggemiller along with Library Director
• Art Subcommittee — Robert Armstrong
• Library Foundation — Christy Monk and Patty Poggemiller
"Moved to receive and file the Library Board Commiftee
Appointments."
Motion: Mullin
Second.� Poggemiller
I/ote: Aye — 6; Nay— 0
3) Approval of Library Board of Trustees' Meeting Minutes of Thursday, July 25, 2019.
"Moved to approve the Board Minutes of Thursday, July Z5, 2019. "
Motion: Kramer
Second.• Mullin
t/ote: Aye —6; Nay— 0
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4) Board President's Report:
The Board reviewed the Communication with the Dubuque City Council for ;
July, 2019.
"Moved to receive and�le the Communication with the Dubuque City
Council from July, 2019"
Motion: Poggemiller '
Second,� Mullin
�ote: Aye — 6; Nay— 0
5) Motion to Receive and File Informational Items:
A. Library Director's Report Summary and Update: Henricks asked that the ;
Relations Committee have a meeting and they agreed to meet on September
5, 2019. '
1) Library Financial Report FY 2019.
Library Financial Report — Henricks reported that the end of July
marked the end of the first month in Fiscal Year 2020 (8% of the
year lapsed). Expenditures were at 9%. Revenue collected is at
10% of projections.
" The Board requested that an update on the cost'of eBooks relative
to publishers be provided at the September 2019 Board meeting.
2) Fine-Free Update — Henricks reported that a snapshot of one day of
past dues showed that 79.6% of items checked out were within the
loan period, and 20.4% were past due. This is 1.2% higher than
the average during the six-month trial period last fiscal year. The '
percent of 79.6 is not unusually high. Four months during the trial
experienced a higher level of over dues as well as one month this :
year with fines. Careful tracking of the return rates will continue. '
3) Library Use Statistics — Henricks reported that the month of July was '�
a busy month with increased use seen in nearly every area. The
number of checkouts increased 14% compared to last year with both
print and digital formats up. An average of just over 10 new library '
card accounts were opened each day of the month. The number of '
� visitors to the library increased 10% compared to the same time last
year. The number of visitors to the Maker Space increased 133%
compared to July of last year. August will bring a purging of patron �
records with inactive borrowers of more than five years being
cleared out of the patron database. This will result in a lower
number of overall library card holders.
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4) Marketing Update - Henricks reported that in July 2019, the
Morningstar Investment database was promoted. As a result of this
promotion, there was an increase in use with a 92% increase over ',
June 2019 indicating that the promotion was a success. ;
Transparent Languages was successfully promoted in June 2019 and
this use carried over into July, with even a higher rate of usage than '
in June. The initial marketing promotion indicates patrons are more
aware of this database and are using it.
The digital magazine database, Flipster, will be promoted in August
2019. People magazine has been added and is expected to attract
new users for the digital magazine. '
September is National Library Card signup month. The L.ibrary will
host a book hunt that will take place in the community. Clues will :
take hunters to various businesses or locations with the goal of
finding the hidden books. Prizes are the books found as well as a
membership in the Carnegie-Club.
In September, promotion of the WhisperRoom will begin with the
goal of taking the current monthly use and increasing it to become
weekly use of the room.
Henricks reported on the All Community Reads (ACR) project grant
requests written and funding received to date, along with other
requests pending. This funding will allow for the purchase of over
4,000 of the community wide reading program book, "Picking
Cotton: Our Memoir of Injustice and Redemption" by Jennifer
Thompson-Cannino and Ronald Cotton. The program and events
launch on September 30, 2019 with the free books available at eight
different locations including the Library. There are many programs
scheduled in the month of October with the final event an author '
visit on November 5, 2019 at Dubuque Five Flags.
B. Comment Cards —The Board reviewed one comment card received and
concurred with the staff response provided.
"Moved to receive and file the informational update from the '
Library Director including the Library Expenditure and Revenue
Financial Reports, Fine-Free Update, Library Use Statistics, Marketing
Update, and one Library Comment Card." � '
Motion.� Poggemiller �
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Second: Kramer
�ote: Aye — 6; Nay— 0
6) Action Items:
A. Library Board of Trustee By-Laws — Henricks provided a review of the
change to move the Trustee members to the Library Foundation from the
Relations Committee responsibilities as the appointments may not be
Relations Committee members. Additionally, a change was made to
reflect that up to three Trustee members may be appointed by the
Library Board President to the Library Foundation Board, which coincides
with the Library Foundation's by-laws.
"Moved to adopt the Library Board of Trustee By-Laws."
Motion: Mullin
Second: Kramer
Vote: Aye — 6; Nay — 0
B. Library Expenditures — Henricks provided an itemized report of FY-20
expenditures for July 20 to August 16, 2019 for Board review.
"Moved to approve Library expenditures from July ZO to August
16, 2019."
Motion: Armstrong
Second.• Mullin
I/ote: Aye — 6; Nay— 0
7) Library Board Adjournment — The Board adjourned at 5:03 p.m.
'�Motion to adjourn."
Motion: Mullin
Second.• Poggemiller
�ote: Aye — 6; Nay— 0
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Rbsemary K��mer, Board Secretary Date
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