North Cascade Road Water Main Extension - Creek Crossing Project_Initiate Copyrighted
January 6, 2020
City of Dubuque Items to be set for Public Hearing # 2.
ITEM TITLE: North Cascade Road Water Main Extension - Creek
Crossing Project
SUMMARY: City Manager recommending initiation of the public bidding
procedure for the North Cascade Road Water Main
Extension— Creek Crossing Project, and further
recommends that a public hearing be set for January 21 ,
2020.
RESOLUTION PreliminaryApproval of Plans,
Specifications, form of contract, and estimated cost; setting
date of public hearing on plans, specifications, form of
contract, and estimated cost; and ordering the
advertisement for bids
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt
Resolution(s), Set Public Hearing for January 21 , 2020
ATTACHMENTS:
Description Type
North Cascade Road Water Main E#ension-Creek City Manager Memo
Crossing Project-MVM Memo
Staff Memo Staff Memo
Resolution Resolutions
Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: North Cascade Road Water Main Extension - Creek Crossing Project
Initiate Public Improvement Bidding Procedure
CIP 7402525
DATE: December 27, 2019
Assistant City Engineer Robert Schiesl recommends initiation of the public bidding
procedure for the North Cascade Road Water Main Extension — Creek Crossing Project,
and further recommends that a public hearing be set for January 21, 2020.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Denise Blakeley-Ihrig, Water Department Manager
Rober Schiesl, Assistant City Engineer
Dubuque
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TO: Michael C. Van Milligen, City Manager
Gus Psihoyos, City Engineer
Denise Ihrig, Water Department Manager
FROM: Robert Schiesl, Assistant City Engineer
SUBJECT: North Cascade Road Water Main Extension - Creek Crossing Project
Initiate Public Improvement Bidding Procedure
CIP 7402525
DATE: December 26, 2019
INTRODUCTION
The enclosed resolutions authorize the initiation of the public bidding procedure for the
North Cascade Road Water Main Extension - Creek Crossing Project.
BACKGROUND
With the upcoming reconstruction of North Cascade Road and the future extension of City
water service to the Southwest Arterial corridor, the City has developed a phased
approach for the extension of water main to support future expansion and growth. To
support this plan, the City is preparing to extend new water main along North Cascade
Road.
DISCUSSION
The City currently has water main along North Cascade Road which ends at Tyra Lane.
The proposed phased approach for the extension of water main is to install approximately
700 linear feet of new 12-inch water main from Tyra Lane, construct water main under the
Southfork Catfish Creek, and end the water main construction approximately 100-feet
southwest of the creek.
Once the water main creek crossing is completed, the 12-inch water main will then be
extended along North Cascade to Creekwood Drive (Timber Hyrst subdivision) as part of
the upcoming North Cascade Road Reconstruction project. Once the water main is
extended and connected at Creekwood Drive, a critical water main distribution loop will
then be completed while also positioning the water main system to support future
expansion and growth towards the Southwest Arterial corridor.
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Public Bidding Process January 6, 2020
Publish Notice to Bidders, Advertise for Bids January 10, 2020
Publish Public Hearing Notice on Plans & Specifications January 10, 2020
Public Hearing on Plans & Specifications January 21, 2020
Receipt of Bid Proposals (Bid-Letting) January 28, 2020
Award Construction Contract February 3, 2020
Project Completion Date August 31, 2020
RECOMMENDATION
I recommend that the City Council establish a date for the public hearing and authorize the
City Clerk to advertise for proposals.
BUDGETIMPACT
The estimate of probable cost for the North Cascade Road Water Main Extension - Creek
Crossing Project is as follows:
Description Estimate
Construction Contract $ 331 ,000.00
Contingency 33,100.00
Engineering Design 36,500.00
Contract Admin / Construction Engineering 32,100.00
Total Project Cost $ 432,700.00
The project funding summary is as follows:
CIP Fundinq Source Amount
7402525 North Cascade Water Main Extension $ 432,700.00
Total Project Funding $ 432,700.00
ACTION TO BE TAKEN
I respectfully request that the City Council grant preliminary approval to the construction
plans and specifications; and establish January 21 , 2020 as the date of the public hearing;
and hereby authorized the City Clerk to advertise for bid proposals for the North Cascade
Road Water Main Extension - Creek Crossing Project through adoption of the attached
resolutions.
cc: Jenny Larson, Director of Finance and Budget
Denise Ihrig, Brant Schueller, Kerry Leppert, Water Department
Nate Kieffer, P.E., Land Surveyor
Nathan Steffen, P.E., Civil Engineer
F:\PROJECTS\North Cascade Rd Reconstruction(669)\Water Main Creek Crossing\Council&Staff Documents\Initiate
RESOLUTION NO. 13-20
NORTH CASCADE ROAD WATER MAIN EXTENSION
CREEK CROSSING PROJECT
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT,
AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND
ORDERING THE ADVERTISEMENT FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. The proposed plans, specifications, form of contract and estimated cost for
the North Cascade Road Water Main Extension - Creek Crossing Project in the
estimated amount $432,700.00, are hereby preliminarily approved and ordered filed in
the office of the City Clerk for public inspection.
Section 2. A public hearing will be held on the 21st day of January 2020, at 6:00 p.m.
in the Historic Federal Building Council Chambers (second floor) 350 W. 6th Street,
Dubuque, Iowa, at which time interested persons may appear and be heard for or
against the proposed plans and specifications, form of contract and estimated cost of
said Project, and the City Clerk be and is hereby directed to cause the attached notice
of the time and place of such hearing to be published in a newspaper having general
circulation in the City of Dubuque, Iowa, which notice shall be published not Tess than
four days nor more than twenty days prior to the date of such hearing. At the hearing,
any interested person may appear and file objections to the proposed plans,
specifications, form of contract, or estimated cost of the Project.
Section 3. The North Cascade Road Water Main Extension - Creek Crossing Project
is hereby ordered to be advertised for bids for construction. The amount of the security
to accompany each bid shall be in an amount which shall conform to the provisions of
the Notice to Bidders hereby approved.
Section 4. The City Engineer is hereby directed to advertise for bids for the
construction of the improvements herein provided, by publishing the Notice to Bidders to
be published on the City of Dubuque website and a contractor plan room service with
statewide circulation, which notice shall be published not less than thirteen but not more
than forty-five days before the date for filing bids before 2:00 p.m. on the 28th day of
January 2020. Bids shall be opened and read by the City Clerk at said time and will be
submitted to the City Council for final action at 6:00 p.m. on the 3rd day of February
2020, in the Historic Federal Building Council Chambers (second floor), 350 West 6th
Street, Dubuque, Iowa.
Passed, adopted and approved this 6th day of January 202.
Ke 'n S. Firnstahl, C
C, City Clerk
Roy D. Buol, Mayor
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE NORTH CASCADE ROAD WATER
MAIN EXTENSION CREEK CROSSING PROJECT.
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, lowa will
hold a public hearing on the proposed plans, specifications, form of contract and
estimated cost for the North Cascade Road Water Main Extension - Creek Crossing
Project, in accordance with the provisions of Chapter 26, Code of lowa, at 6:00 p.m., on
the 215� day of January, 2020, in the Historic Federal Building Council Chambers
(second floor), 350 West 6�h Street, Dubuque, lowa. Said proposed plans,
specifications, form of contract and estimated cost are now on file in the office of the
City Clerk. At said hearing any interested person may appear and file objections
thereto.
The scope of the Project is as follows:
. Install approximately 700 linear feet of 12-inch water main.
. Construct water main casing crossing under Southfork Catfish Creek.
. Install valves, fire hydrants, and appurtenances.
Any visual or hearing-impaired persons needing special assistance or persons
with special accessibility needs should contact the City Clerk's office at (563) 589-4120
or TDD at (563) 690-6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the 6�h day of January 2020.
Kevin S. Firnstahl, CMC, City Clerk