Minutes_Housing Commission 11 26 19 Copyrighted
January 6, 2020
City of Dubuque Consent Items # 1.
ITEM TITLE: Minutes and Reports Submitted
SUMMARY: City Council Proceedings of 12/16/19; Civil Service
Commission of 12/19/19; Housing Commission of
11/26/19, 12/17/19; Library Board of Trustees of 11/21/19
and Council Update No. 193 of 12/19/19; TransitAdvisory
Board of 11/14/19; Zoning Board of Adjustment of
12/19/19; Proof of publication for City Council Proceedings
of 12/2/19; Proof of publication for List of Claims and
Summary of Revenues for Month Ending 11/30/19.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File
ATTACHMENTS:
Description Type
City Council Proceedings of 12/16/19 Supporting Documentation
Civil Service Commission Minutes of 12/19/19 Supporting Documentation
Housing Commission Minutes of 11/26/19 Supporting Documentation
Housing Commission Minutes of 12/17/19 Supporting Documentation
Library Board of Trustees Minutes of 11/21/19 Supporting Documentation
Library Board of Trustees Council Update No. 193 of Supporting Documentation
12/19/19
TransitAdvisory Board Minutes of 11/14/19 Supporting Documentation
Zoning Board of Adjustrnent Minutes of 12/19/19 Supporting Documentation
Proof of Publication for City Council Proceedings of Supporting Documentation
12/2/19
Proof of Publication for List of Claims/Summary of Supporting Documentation
Revenues ME 11/30/19
MINUTES FOR HOUSING COMMISSION MEETING
DATE: Tuesday, November 26, 2019
TIME: 4:00 p.m.
PLACE: Housing and Community Development Department
350 West 6`h Street, Suite 312; Dubuque, IA 52001
Chairperson Amy Eudaley called the meeting to order at 4:03 p.m. following staff assurance of
compliance with lowa Open Meeting Law.
Commissioners Present: Rick Baumhover Suzanne Stroud
Brad Cavanagh David Wall
Amy Eudaley Gail Weitz
Coralita Shumaker Sam Wooden
Commissioners Absent: Michelle Becwar Janice Craddieth
Staff Present: Alexis Steger Kris Neyen
Teresa Bassler Cate Richter
Tonya England
Public Present: Amanda Hohmann Brett Shaw
Oath of Office — Suzanne Stroud
Suzanne Stroud read the Oath of Office. The Housing Commissioners, staff and visitors introduced
themselves.
Certification of Minutes — October 22, 2019 Housinq Commission Meetinq
Commissioner Brad Cavanagh moved to approve the Minutes for the October 22, 2019 Housing
Commission Meeting with the following revision:
Under New Business, Item D, Gaining Opportunities, change "Bassler stated that the Self-
Sufficiency Coordinators were unable to attend due to attend due to scheduling. . ." to "Bassler
stated that the Self-Sufficiency Coordinators were unable to attend due to scheduling. . ."
Commissioner Coralita Shumaker seconded. Roll call. Eight (8) in favor. Motion passed.
Certification of Minutes — November 1. 2019 Housinq Commission Special Meetinq
Commissioner Rick Baumhover moved to approve the Minutes for the November 1, 2019 Housing
Commission Special Meeting. Commissioner Cavanagh seconded. Roll call. Eight (8) in favor.
Motion passed.
Correspondence/Public Input
None
New Business
a) Reset Public Hearing to Review Analysis of Impediments to Fair Housing
Alexis Steger, Department Director, explained they would like to present the Consolidated
Plan and the Analysis of Impediments to Fair Housing to the City Council in January, which
would provide the consultants extra time to work on the information. The Housing
Commissioners discussed resetting the Public Hearing to Review Analysis of Impediments to
Fair Housing to a different date.
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MINUTES FOR HOUSING COMMISSION MEETING
Commissioner Shumaker moved to reset the Public Hearing to Review Analysis of
Impediments to Fair Housing to the date of regular Housing Commission Meeting in
December. Commissioner Gail Weitz seconded. Eight (8) in favor. Motion passed.
b) Section Eight Management Assessment Program (SEMAP) Report for FY2019
Teresa Bassler, Assisted Housing Supervisor, announced HUD provided the final rating for
the Section Eight Managment Assessment Program; the City of Dubuque was named "high
perFormer". She discussed the new format that was received for the ratings. The indicators
are as follows:
Indicator#1 Selection from Waiting List (15 of 15) —This indicator ensures the
applicants are properly selected from the Waiting List
Indicator#2 Reasonsonable Rent (15 of 20)—Staff make sure that the rent being
charged for an assisted unit is comparable to units not receiving assistance.
Indicator#3 Determination of Adjusted Income (15 of 20)—There were a few errors
made in rent calcuations based on the income information that was
submitted. Additional training for the new staff will help correct this.
Indicator#4 Utility Allowance Schedule (5 of 5)— Staff look at utility costs and adjust
them accordingly.
Indicator#5 Housing Quality Standards (5 of 5)—This is quality control for inspectors to
ensure they are up to date with quality standards and Code.
Indicator#6 HQS Enforcement (10 of 10) —This is the actual inspections that are
completed. They must be completed in a timely fashion depending on
severity of the violation.
Indicator#7 Expanding Housing Opportunities (5 of 5)—This makes sure the rental
assistance is offered in all different areas of the community and more
landlords are educated about the program.
Indicator#8 Payment Standards (5 of 5)— These are the standards set for the rents. In
Dubuque, there are 2 types of payment standards—Standard Rent and
Exceptional Rent
Indicator#9 Annual Reexams (10 of 10)—There is a requirement for all tenants to
complete a reexamination at least annually.
Indicator#10 Tenant Rent Calculation (5 of 5) — HUD grades the housing authorities
through the HUD system.
Indicator#11 Pre-contract Houring Quality Standard (5 of 5)—This makes sure that
rental assistance is not paid for units that have not inspected yet.
Indicator#12 Biennial Inspections (10 of 10) —All voucher participants have biennial
inspections. There were no late inspections. (The CoC SNAP & Mod
Rehab programs have annual inspections.)
Indica#or#13 Lease Ups (20 of 20) —The goal is to maintain 95% of budgeted amount
for lease ups or lease up 95% of the alloted 1, 072 vouchers. The
Department tries to always meet the budgeted amounts for lease ups.
Indicator#14 Family Self-Sufficiency (0 of 10)—This is for housing authorities that are
required to have the Family Self-Sufficiency program. The Department
offers this program voluntarily.
Bonus Points are more for deconcentration areas that are low poverty areas. They look
at were people have moved. Normally they do not obtain points for this indictor
Steger added that the SEMAP report is a combination of HUD's reviews of information and
the DepartmenYs review of information which is self-reported. If HUD finds that there are
major areas of concern, the Department has to respond. There was a concern with lease
ups to which the Department has responded to HUD. The Department is also looking to
apply for grants to assist with leasing up additional units.
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MINUTES FOR HOUSING COMMISSION MEETING
No vote was necessary.
c) Reschedule December 2019 Housing Commission Meeting
The Housing Commissioners discussed changing the date of the December Housing
Commission Meeting, which falls on a holiday for the City of Dubuque.
Commissioner David Wall moved to reschedule the December 2019 Housing Commission
Meeting from December 24, 2019 to December 17, 2019. Commissioner Weitz seconded.
Eight (8) in favor. Motion passed.
Reports
a) Community Development Advisory Commission Report
Alexis Steger, Department Director, stated the Community Development Advisory
Commission discussed resetting the date for the Public Hearing for the 5-Year Consolidated
Plan to their December meeting; also, they will be reviewing the Analysis of Impediments to
Fair Housing at the next meeting.
b) Rehab Report
Kris Neyen, Rehabilitation Supervisor, stated she has planned an Open House for December
10, 2019 at 10 a.m. for 2320 Mineral Street. An Individual has expressed interest in
purchasing 396 West Locust Street; the incentive for this property has increased. The
counter tops have been picked up for 2407 Queen Street. 2243 Central Avenue is scheduled
to be completed in January 2020. Neyen has been contacted by someone interested in
purchasing 1552 Jackson Street. Also, Neyen met with the Point Neighborhood Association.
c) Neighborhood Services
There was no discussion.
d) Assisted Housing Waiting List Statistical Summary
Teresa Bassler, Assisted Housing Supervisor, explained the Housing Choice Voucher
Waiting List continues to be opened on the second Tuesday of the month. The random
selection for the Housing Choice Voucher Waiting List is adjusted according to need. All of
the applicants randomly selected to be placed on the Housing Choice Voucher Waiting List in
February 2018 have all been pulled; staff are working to finalize by issuing vouchers or
removing them from the waiting list.
e) Housing Choice Voucher Participant Statistical Summary
Bassler reported there has not been much change from last month. There is a push to utilize
the budget to lease up because the number of leased up vouchers is down. Average number
of vouchers is from 800 to 850 vouchers.
f) Denial/Termination Meeting Results
Cate Richter, Assisted Housing Coordinator, stated two (2) applicants were proposed for
denial; they were not allowed to go onto the program. There was also one (1) applicant
considered for denial but the committee decided additional information was needed.
Steger explained the Denial/Termination Meeting Results report shows the decisions
determined by a committee. The first list (Applicant Proposed Denials Report) shows
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MINUTES FOR HOUSING COMMISSION MEETING
applicants who applied for housing assistance and are being proposed for denial into the
program. The second list (Participant Proposed Terminations Report) shows participants
currently on the program that are being proposed for termination from the program. The
report is brought to the Housing Commission for review to make sure the committee
reviewing the information does not have any type of bias. Appeals may be made by the
applicant and participants with the Housing & Community Development Department or with
the circuit court.
g) Equitable Poverty Prevention Plan Update
Steger apologized for she did not have the update due to her missing the last conference call
because she was at a training. She will add information to the next Agenda regarding the
Poverty Prevention Plan.
Commissioner Cavanagh shared that he received a general update at another meeting; the
consultants are meeting with multiple stakeholders (i.e. Fountain of Youth, Crescent, Dream
Center) in the community to gather information; the work is slated to be completed by the end
of 2020.
h) Continuum of Care Special Needs Assistance Program
Amanda Hohmann, Regional Homeless Coordinator with East Central Development
Corporation, explained the Continuum of Care Special Needs Assistance Program (formerly
Shelter Plus Care) is a permanent supportive housing program for individuals who are
chronically homeless who have a history of homelessness and have a physically disabling
condition related to physical health, mental health, substance abuse, and/or HIV/AIDS.
Hohmann also discussed the Housing First Model. This model works first on assisting
individuals who have been identified with obtaining housing. The focus is then placed on the
barriers that have prevented the individuals from maintaining stable housing and on
connecting the individuals with resources to support other needs they have. She also stated
that one (1) of her clients will be transitioning to the Housing Choice Voucher program.
Information Sharinq
a) Commissioner Cavanagh spoke about his pending resignation (December 31, 2019) due to
being elected to serve on City Council.
Adiournment
There being no further business to come before the Commission, Commissioner Sam Wooden
moved to adjourn the meeting. Commissioner Cavanagh seconded. Motion passed by voice vote.
Meeting adjourned at 5:00 p.m.
Minutes taken by:
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Tonya ' ngland
Recording Secretary
Respectfully Submitted:
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Alexis Steger, Department Director
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