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Minutes_Housing Commission 12 17 19 Copyrighted January 6, 2020 City of Dubuque Consent Items # 1. ITEM TITLE: Minutes and Reports Submitted SUMMARY: City Council Proceedings of 12/16/19; Civil Service Commission of 12/19/19; Housing Commission of 11/26/19, 12/17/19; Library Board of Trustees of 11/21/19 and Council Update No. 193 of 12/19/19; TransitAdvisory Board of 11/14/19; Zoning Board of Adjustment of 12/19/19; Proof of publication for City Council Proceedings of 12/2/19; Proof of publication for List of Claims and Summary of Revenues for Month Ending 11/30/19. SUGGESTED DISPOSITION: Suggested Disposition: Receive and File ATTACHMENTS: Description Type City Council Proceedings of 12/16/19 Supporting Documentation Civil Service Commission Minutes of 12/19/19 Supporting Documentation Housing Commission Minutes of 11/26/19 Supporting Documentation Housing Commission Minutes of 12/17/19 Supporting Documentation Library Board of Trustees Minutes of 11/21/19 Supporting Documentation Library Board of Trustees Council Update No. 193 of Supporting Documentation 12/19/19 TransitAdvisory Board Minutes of 11/14/19 Supporting Documentation Zoning Board of Adjustrnent Minutes of 12/19/19 Supporting Documentation Proof of Publication for City Council Proceedings of Supporting Documentation 12/2/19 Proof of Publication for List of Claims/Summary of Supporting Documentation Revenues ME 11/30/19 MINUTES FOR HOUSING COMMISSION MEETING DATE: Tuesday, December 17, 2019 TIME: 4:00 p.m. PLACE: Housing and Community Development Department 350 West 6`h Street, Room 250; Dubuque, IA 52001 Vice Chairperson Gail Weitz called the meeting to order at 4:06 p.m. following staff assurance of compliance with lowa Open Meeting Law. Commissioners Present: Michelle Becwar Janice Craddieth (arrival 4:15 p.m.) Amy Eudaley (left 4:55 p.m.) Suzanne Stroud David Wall Gail Weitz Sam Wooden Commissioners Absent: Rick Baumhover Brad Cavanagh Coralita Shumaker Staff Present: Alexis Steger (left 4:31 p.m.) Teresa Bassler Tonya England Jerelyn O'Connor Cate Richter Public Present: Margie White Certification of Minutes — November 26. 2019 Housinq Commission Meetinq Commissioner Amy Eudaley moved to approve the Minutes for the November 26, 2019 Housing Commission Meeting with the following revision: Under New Business, Item B, Indicator#11, change "Pre-contract Houring Quality Standard (5 of 5) — This makes sure that rental assistance is not paid for units that have not inspected yet." to Pre- contract Housing Quality Standard (5 of 5) —This makes sure that rental assistance is not paid for units that have not been inspected yet." Commissioner David Wall seconded. Roll call. Six (6) in favor. Motion passed. Correspondence/Public Input None New Business a) Resignation of Brad Cavanagh I Commissioner Weitz stated Commissioner Brad Cavanagh announced at the last Housing Commission Meeting that he was resigning from the Housing Commission due to being elected to serve on City Council. b) Public Hearing to Review Analysis of Impediments to Fair Housing Commissioner Eudaley moved to open the Public Hearing to Review Analsysis of � Impediments to Fair Housing. Commissioner Michelle Becwar seconded. Roll call. Seven (7) in favor. Alexis Steger, Department Director, explained the City hired an outside consultant to write the Analysis of Impediments to Fair Housing. The consultant looked at the last Analysis of Impediments. Highlights of the report are contained in the Executive Summary. Of the seven (7) goals, the consultants felt the City met two (2) of them and partially handled a third goal. One hundred thirty-seven (137) units will be built in the next two (2) years; seventy- seven (77) of those are outside the concentrated areas of proverty. Twenty-two (22) are in 1 MINUTES FOR HOUSING COMMISSION MEETING census areas with zero (0) Housing Choice Vouchers and zero (0) rentals. The consultants would like to see more progress on Source of Income for they did not feel enough education and outreach had been made. Also, they indicated the Human Rights Commission should have more influence in policy changes. Steger stated the comments will go into another draft of the Analysis of Impediments to Fair Housing. The new draft will be provided at another Housing Commission Meeting. It is tentatively set to go to City Council on January 21, 2020. The City has spent approximately $24,000 on the 5-Year Consoldiated Plan thus far. I Comments i What is the Analysis of Impediments of Fair Housing Choice 2019? The City Council � adopts the plan and staff work on the long term goals for the next 5 years. City Council mostly focuses on ordinances and policies for which they have control. Education of the landlords are needed in order for them to understand the process for the Housing Choice Voucher program. The landlords are afraid to rent to participants on the Housing Choice Voucher program because there is no way for them to recuperate their losses for damaged property except through the rent deposit. Participants do not have to attend training like new landlords do when they obtain a rental license. The source of income will be a battle because the landlords will not want to be forced to do something. There are landlords that do not want to have anything to do with federal government money. Is it possible to make training for participants mandatory? Educate landlords and tenants on their respective responsibilities in a respectful enviroment through the use of a video utilizing landlords and tenants. The water bill insert may be used to publicize information. On the Executive Summary under Goal 4, Item 2, ". . .stress on the brain; develop . . ." should be changed to ". . .stress on the developing brain; develop. . .". Is it possible to have outside groups provide assistance with helping renters learn about renting units? i Commissioner Sam Wooden moved to close the Public Hearing to Review Analsysis of Impediments to Fair Housing. Commissioner Suzanne Stroud seconded. Roll call. Seven (7) in favor. Motion passed. Commissioner Eudaley asked for Review Ana/ysis of lmpediments to Fair Housing be added to the next Agenda under Old Business. c) Family Unification Program Grant Teresa Bassler, Assisted Housing Supervisor, handed out a copy of the completed draft application submitted today for the Family Unification Program Grant (FUP), which is a new grant for the Department. Bassler reported they will be partnering with the Department of Human Services to target families that have inadequate housing that could be a factor in placement of children in out-of-home situations or discharging children currently in an out-of- home situation back into the home and for youth aging out of foster care who may be homeless or at risk to becoming homeless. Families will be provided a minimum of 12 2 MINUTES FOR HOUSING COMMISSION MEETING months of supportive services and youth may be provided up to a maximum of 36 months of support services. The youth may receive up to 36 months of rental assistance. The FUP application is requesting $294,600 in funding for 50 housing vouchers. Reports a) Community Development Advisory Commission Report Commissioner Janice Craddieth stated she did not have a report for the Community Develoment Advisory Commission due to her not attending the last meeting.. b) Rehab Report There was no discussion c) Neighborhood Services Jerilynn O'Connor, Neighborhood Development Specialist, O'Connor discussed the redevelopment of Comisky Park; the City budgeted for the improvement and also received a $500,000 federal grant. The kickoff for the redevelopment will be on January 9, 2020 from 6 p.m. to 8 p.m. at Audubon Elementary School. O'Connor shared handouts for The North End Neighborhood Association Annual Christmas Dinner, the Point Neighborhood Association Christmas Drive for Sunnycrest Residents, and the Washington Neighborhood. She spoke about the holiday activities sponsored by formal and informal neighborhood groups. Orange Park Neighbors sponsored their 10"' year for holiday giveaway baskets and donations. The Point Neighborhood reached out to Sunnycrest Manor. d) Assisted Housing Waiting List Statistical Summary Bassler explained the Housing Choice Voucher Waiting List has not experienced much change from last month. There is not a lot of selection from those that are applying because there is not much need due to the response of those who had previously been pulled from Waiting List. Next year, the lottery selection may be larger based on the need. I e) Housing Choice Voucher Participant Statistical Summary I Bassler reported there has been a decrease in the number of vouchers due to other Public Housing Authorities (PHAs) absorbing clients into their respective programs. f) Denial/Termination Meeting Results Cate Richter, Assisted Housing Coordinator, there has not been much change since the last meeting. g) Equitable Poverty Prevention Plan Update Bassler stated there has been no update at this point. The consultants are focusing on the Analysis of Impediments to Fair Housing and the 5-Year Consolidated Plan. Information Sharinq a) Bassler announced she will be retiring effective January 31, 2020; this will be her last meeting because she will be on vacation when the January Housing Commission Meeting is held. 3 MINUTES FOR HOUSING COMMISSION MEETING Adiournment There being no further business to come before the Commission, Commissioner Stroud moved to adjourn the meeting. Commissioner Becwar seconded. Motion passed by voice vote. Meeting adjourned at 5:10 p.m. Minutes taken by: T'onya n� Recording Secretary Respectfully Submitted: C/" �' � Alexis Steger, Department Director 4