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2001 Second Budget AmendmentCITY OF DUBUQUE, IOWA MEMORANDUM April 30, 2001 TO: FROM: SUBJECT: The Honorable Mayor and City Council Members Michael C. Van Milligen, City Manager Fiscal Year 2001 Second Budget Amendment Administrative Services Manager Pauline Joyce is recommending that a public hearing be set for May 21, 2001, to consider the Fiscal Year 2001 Second Budget Amendment. I concur with the recommendation and respectfully request Mayor and City Council approval. MCVM/jh Attachment cc: Barry Lindahl, Corporation Counsel Pauline Joyce, Administrative Services Manager CITY OF DUBUQUE, IOWA MEMORANDUM TO: Michael C. Van Milligen, City Manager FROM: Pauline Joyce, Administrative Services Manager SUBJECT: Fiscal Year 2001 Second Budget Amendment April 13, 2001 INTRODUCTION The purpose of this memorandum is to present a summary of the action items approved by City Council throughout the year subject to a future budget amendment and to set the public hearing date for the formal budget amendment process as required by Section 384.16 of the Code of Iowa. This budget amendment includes items which have been authorized by City Council since the Fiscal Year 2001 budget was adopted. This amendment also reflects actions by the Community Development Commission in amending the Community Development Block Grant Annual Plan. The amendment totals $5,115,029 and includes additional resources of $3,419,176 plus the 3rd Street Ramp Bond Proceeds of 95,560,733 related to continuing appropriation authority for the ramp that was covered in amendment #1. Revenue adjustments include prepayment of the South Fork Sewer loan to the General Fund, used for the Plastic Center Inc. land purchase in the Port of Dubuque. Other amendment items include grant funds, private participation, Airport increased aviation fuel sales, and proceeds from sale of the Iowa Inn. On the requirement side, the amendment includes such items as the Community Development Block Grant amendments approved by the Community Development Commission, budget adjustments related to the Port of Dubuque property acquisitions, demolition and cleanup (e.g., Plastic Center Inc.), advanced purchase of the new telephone system, Airport Corporate Hangar Apron Repair and Telecommunications Conduit for Port of Dubuque (these were approved as part of the FY 02 budget), canceling of items re-budgeted in the FY 2002-2006 CIP, appropriation authority for unanticipated grants, Airport aviation fuel and other operating expense overages covered by increased operating revenues, and Airport Runway 18/36 Extension adjustment funded 90% FAA and 10% PFC revenues. The proposed budget amendment requires a public hearing to be held before the end of May and adoption of the attached resolution authorizes publication for a public hearing to be held May 21, 2001. Attachments RESOLUTION NO.198-01 RESOLUTION DIRECTING THE CITY CLERK TO PUBLISH PROPOSED AMENDMENT TO THE FISCAL YEAR 2001 BUDGET AND DATE OF PUBLIC HEARING Whereas, it is proposed that the City of Dubuque amend its Fiscal Year 2001 budget; and Whereas, Section 384.16 of the Code of Iowa stipulates that a public hearing must be held on such a budget amendment. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. That the City Clerk by and is hereby authorized and directed to publish notice of public hearing on an amendment to the adopted budget for the City of Dubuque, Iowa. Passed, approved and adopted this 7th day of May, 2001. Terrance M. Duggan, Mayor Attest: Jeanne F. Schneider City Clerk 7th day of May , 2001. Mayor NOTICE OF PUBLIC HEARING AMENDMENT OF CURRENT CITY BUDGET The City Council of DUBUQUE in DUBUQUE County, Iowa will meet at the Carnegie Stout Public Library Auditorium at 6:30 p.m. on May 21, 2001 ,for the purpose of amending the current budget of the city for the fiscal year ending June 30, 2001 by changing estimates of revenue and expenditure appropriations in the following programs for the reasons given. Additional detail is available at the city clerk's office showing revenues and expenditures by fund type and by activity. Total Budget Total Budget as certified Current after Current er last amended Amendment Amendment Revenues & Other Financino Sources Taxes Lev[ed on Property 14,798~092 14,798,092 Less: Unce[lectted Property Taxes-Levy Year 2 0 TJF Revenues t ~ 185,392 1,195,392 Licenses & Perm[ts 735,704 (8,175 727,529 Use of Money and Preper~ 13,955;549 962,454 14.915,003 Intemovemmental 36,602,824 1,377,587 37,980,711 Charg~ for Services lo 18,448,441 318,5921 16.767~033 Miscellaneous 12 7,014,883 6.276~074 I 13.290.957 Expenditures & other Financing Uses Capital Prciects 2~ 88,085,384 3,120,417 91,205,801 Transfers Out 24 18,206,271 5617630 23~823,901 Excess Revenues & Other Sources Over Beqinninq Fund Ba[ance July 1 27 54;542~535 {3,564,960~ 50,677,655 Exp[anation of increases or decreases in revenue estimates, appropriations, or available cash: Includes Comm. Der, Block Grant amendment, other grants approved during FY that were unanticipated, internal loan prepayment, Port of Dubuque properb/acquisitions, rebudgeted funds from FY 01 to FY 02, Airport budget adjustments, and other actions taken by City Council subiect to a future budget amendment. There will be no increase in tax levies to be paid in the current fiscal year named above. Any increase in expenditures set out above will be met from the increased non-property tax revenues and cash balances not budgeted or considered in this current budget. This will provide for a balanced budget. City Clerk ITEM DESCRIPTION DEPT AMOUNT FUND PROG ACT. OBJECT REVENUES Airport Insurance Coverage-Wind Damage Airport 15,000 010 3 51700 54301 Aviation Fuel Sales Airport 159,000 010 3 51200 44611 Airport Hangar Rent Airport 13,000 010 3 51100 52321 Fire-Donations for Fire Boat Received in Previous Fire (36,000) 010 1 13400 53202 Year Health Services-Business Licenses-reduced est. Health (8,175) 010 2 17300 42101 Health Services-Grant going directly to VNA vs City Health (27,576) 010 2 17510 43400 HUD Grant-Human Rights Human Rights 40,000 010 2 16402 43271 Library-Lost Book Revenue Library 3,077 010 2 36100 54201 Library-Enrich Iowa Grant Library 17,255 010 2 36100 43400 Riprow Valley State Grant Parks 250,000 010 2 010671 43400 Riprow Valley Private Participation Parks 40,000 010 2 010671 53202 Towing and Storage of Vehicles-Police Police 30,000 010 1 11190 53302 Sale of Used Patrol Vehicle to Fire Police 10,000 010 1 11700 52503 1999 Block Grant-Police Police 35,845 010 1 11761 43244 2000 Block Grant-Police Police 29,605 010 1 11762 43244 School Resourc Officer Fed. Grant Police 46,665 010 I 11763 43242 Interest-South Fork Sewer Loan Prepayment WPC 10,592 010 0 00010 52200 Principle-South Fork Sewer Loan Prepayment WPC 770,341 010 0 00010 52100 Job Access reverse Commute (JMRC)-Federal Grant Transit 168,534 050 3 53400 43241 Temporary Assistance for Needy Families-State Transit 58,172 050 3 53400 43400 Grant Cooper Wagon Works Loan Prepayment Comm.& Econ 260,000 210 3 60705 52200 Iowa Inn Sale Proceeds Housing 245,000 210 3 61900 52602 Revenue from Propert7 Owners Housing 17,054 215 3 61200 53202 Revenue from Contractor Training Housing 3,950 215 3 61200 53202 Farmland Loan Repayment-interest Corem & Econ (125,908) 220 3 60706 52122 Farmland Loan Repayment-Principle Comm & Econ (285,571) 220 3 60706 52235 Lot 2 of Harbor View Place Parking 66,000 330 3 330514 52501 Airport Runway 18/36 Extension FAA Airport 799,203 390 3 390030 43219 Airport Rahab Exterior of Terminal-State Funds Airport (39,816) 390 3 390636 43400 Airport Runway/Fencing Airport 13,600 391 3 391030 44615 Airport PFC for Runway 18/36 Extension Airport 78,992 391 3 391030 44615 Bond Proceeds into Fund 440 then transferred out Airport 660337 440 3 00440 53101 Bond Proceeds into Fund 440 then transferred out Parking 5,560,733 440 3 00440 53101 WPC-Centdfuge Maintenance-insurance Coverage WPC 35,000 460 3 43400 54302 Engineering Service Fund-Addl Charges- negative Engineering 67,000 550 3 55409 45311 bal. TOTAL AMENDMENT-REVENUE 8,979,909 EXPENSE (sorted by fund, dept, project) ITEM DESCRIPTION Telephone System DEPT AMOUNT FUND PRPG ACT. OBJECT City Managem 344,832 010 4 010593 73411 Airport-Full Time Employee Expense Airport Airport-Full Time Employee Expense Airport Airport-Part Time Employee Expense Airport Airport-Vacation Pay Off Airport Airport-Social Security Airport Airport-Utility Expense Natural Gas Airport Airport-Property Maintenance Insured Airport Airport-General Liability Insurance Airport Airport-Fuel, Motor Vehicle Airport Airport-Fuel, Aviation Airport Airport-Motor Vehicle Maintenance Airport Airport-UD Ramp Hangar Adjustment to Carryover Airport Airport Ramp Repair for Corporate Hangars Airport Plastic Center Inc. Land Purhase~th Street Plastic Center Inc. Land Purhase~.th Street Phase II Ice Harbor Master Plan City Hall Remodeling Port of Dubuque-Preperty Acquisition Clifford and Lagen Storm Sewer Andrew Court Storm Sewer Rebudgeted Andrew Court Storm Sewer Rebudgeted Rosedale Storm Sewer Rebudgeted Rosedale Storm Sewer Rebudgeted Storm Sewer CIP shifted to Storm Sewer Construction Renta~l Property Acquisition Property Acquisition-Storm Water Detention Accessibility Building Modifications Fire Intersecfion Pre-emption-rebudgeted Fire Department - Pumhase Used Police Vehicle Motor Vehicle Fuel Expense Health Services-Grant going directly to VNA vs City Human Rights HUD Housing Grant Human Rights HUD Housing Grant Human Rights HUD Housing Grant Engineering Engineering Engineering Engineering Engineering Engineering Engineering Engineering Engineering Engineering Engineering Engineering Engineering Engineering Fire Fire Fire Health Human Rights Human Rights Human Rights 5,000 010 3 51100 61010 20,000 010 3 51200 61010 12,000 010 3 51400 61020 3,000 010 3 51200 61092 5,000 010 3 51200 61320 16,000 010 3 51700 62412 25,000 010 3 51700 62432 8,000 010 3 51100 62443 20,000 010 3 51200 62511 55,000 010 3 51200 62514 16,000 010 3 51200 62521 (13,270) 010 3 010501 73211 28,800 010 3 010954 73211 870,341 010 3 010077 73110 1,088,659 010 3 010077 62731 125,000 010 3 010077 62712 70,000 010 3 010121 73210 205,000 010 3 010772 73110 (205,000) 010 3 010668 73510 (31,000) 010 3 010670 73510 (5,000) 010 3 010670 62811 (398,000) 010 3 010693 62811 (60,000) 010 3 010693 73510 (100,000) 010 3 010717 73211 297,000 010 3 010770 73110 175,000 010 3 010771 73110 (70,000) 010 3 010829 73210 (50,000) 010 1 010877 73410 10,000 010 1 13100 71312 10,000 010 1 13400 62511 (27,576) 010 2 17510 62731 2,500 010 2 16402 62090 3,500 010 2 16402 62360 4,000 010 2 16402 62731 FY 02 C[P w[llbe reduced by like amount FY 02 CIP will be reduced by $32,000 Human Rights HUD Housing Grant Human Rights 8,000 010 Human Rights HUD Housing Grant Human Rights 22,000 010 Library-Book Replacements Library 2,135 010 Library-Enrich Iowa Grant--3 Computer Workstations Library 4,600 010 Library-Book Replacements Library 942 010 Library Temp Help Library 3,066 010 Library-Enrich Iowa Grant-3 Book Trucks Library 1,459 010 Library Electrical Expense Library 2,896 010 Library Gas Expense Library 12,000 010 Library Property Maintenance-backflow valve Library 3,800 010 installation Library~Enrich Iowa Grant--Dynix Licenses Library 4,625 010 Library-Enrich Iowa Grant--2 Networked Laser Library 6,371 010 Printers Ice Harbor Floodwall Pump-rebudgeted Oper.& Maint (11,700) 010 Sanitary Sewer Replacement rolled over into O/M Oper. & Maint (1,320) 010 Shop Sanitary Sewer Replacement rolled over into O/M Oper. & Maint (6,800) 010 Shop O/M Shop Addition Oper. & Maint 4,500 010 Rolling O/M Floor Covering Over into O/M Shop Oper. & Maint (4,500) 010 Addition O/M Shop Addition Oper. & Maint 10,120 010 Riprow Valley Park Development Parks 290,000 010 Property Taxes Rel to Riprow (Klauer) Parks 5,487 010 Police-abandoned vehicle re[ legal notices and ads Police 5,000 010 Police-abandoned vehicle expense due to snow Police 30,000 010 Police-vehicle rental-prior year late billing Police 3,600 010 Police-Bomb Squad Equipment Police (28,000) 010 Local Match for 1999 Grant Police (3,585) 010 Police-motor vehicle fuel expense Police 25,000 010 Local Match for 1999 Grant Police 3,585 010 Police 1999 Block Grant Police 10,000 010 Police 1999 Block Grant Police 8,000 010 Police 1999 Block Grant Police 17,845 010 Police 2000 Block Grant Police 14,604 010 Police 2000 Block Grant Police 5,000 010 Police 2000 Block Grant Police 10,000 010 Police School Resource Officer Fed Grant Police 40,000 010 Police School Resource Officer Fed Grant Police 6,665 010 Job Access reverse Commute (JMRC)-Federal Grant Transit 168,534 050 Temporary Assistance for Needy Families-State Transit 58,172 050 Grant Transit Project Concern Contract Adjustment Transit 18,900 050 Balloon Payment on Seigert Land Contract Corem & Econ 84,000 120 3rd Street Parking Ramp Parking 225,000 130 US 52 Corridor Improvement Rebudgeted Engineering (260,000) 150 2 16402 62731 2 16402 62753 2 36200 62651 2 36200 71124 2 36210 62651 2 36210 62732 2 36220 71221 2 36300 62411 2 36300 62412 2 36300 62431 2 36430 71123 2 36430 71122 3 010161 73411 3 010666 62811 3 010666 73211 3 010669 73210 3 010674 71223 3 010669 73210 2 010671 73211 4 74100 62220 1 11100 62130 1 11190 62695 I 11300 62747 1 11700 72218 1 11700 61010 1 11700 62511 1 11761 61010 I 11761 61050 1 11761 62360 I 11761 62671 1 11762 62671 1 11762 62360 1 11762 61050 1 11763 61010 1 11763 61370 3 53400 62772 3 53400 62772 3 53400 62761 3 60702 74111 3 130514 73211 3 150244 73211 O/M Shop Addition O/M Shop Addition Stone Storage Bunkers roiled over into O/M Shop Addition Stone Storage Bunkers rolled over into O/M Shop Addition Asphalt Overlay Rolled over into O/M Shop Addition Asphalt Overlay Rolled over into O/M Shop Add[don CDBG 108 Loan entered twice CDBG Amendment-CDBG-Admin Services & Staff CDBG Amendment-Payments for Zoning Enforcement CDBG Amendment-Leadership Training CDBG Amendment-Economic Der. Loan Servicing Fees CDBG Amendment-Historic Preservation Rehab Grant CDBG Amendment-Neighborhood Grants CDBG Amendment-Neighborheed Infrastructure CDBG Amendment-CP2 Program CDBG Amendment-Acquisition & Disposition CDBG Amendment-Enterprise Opportunity Program Plastic Center Inc.- Enviro nmental/Demolition/Cleen up CDBG Amendment-Deer Management CDBG Amendment-Lead Paint Abatement Project CDBG Amendment-Painted Brick Program CDBG Amendment-Iowa Inn CDBG Amendment-Flat Iron Park CDBG Amendment-Audubon Playground CDBG Amendment-Information and Retrieval CDBG Amendment-Family Self Sufficiency Housing Lead Paint Program UDAG Job Creation CIP Port of Dubuque Property Acquisition Additional Land Purchase Port of Dubuque Plastic Center Inc.- Environmental/Demolition/Clee n up Plastic Center Inc.- Enviren mental/DemolitionJClean up Section 8-survey work done in house Section 8-equipmeet maintenance Section 8-temporary help for fill in Section 8-vehicle engine replaced Section 8-overtime for new voucher program lease- up Section 8-copier costs Section 8-vacant position Bridge Repairs Rebudgeted Town Crock Plaza Rebudgeted Oper. & Maint Oper. & Maint Oper. & Maint Oper. & Maint Oper. & Maint Oper. & Maint Corem &Econ Comm & Econ Corem &Econ Comm &Bcon Comm & Econ Comm &Econ Comm & Econ Corem & Econ Comm & Econ Corem & Econ Corem & Econ Engineering Health Housing Housing Housing Park Park Purch of Serv Purch of Serv Housing Comm &Econ Corem & Econ Engineering Engineering Engineering Housing Housing Housing Housing Housing Housing Housing Engineering Engineering 307,900 35,000 (3,000) 02,000) (4O,lOO) (267,800) -2030000 1,000 (7,106) (5,000) 6,000 (5,000) (11,416) (6,478) (19,678) 245,000 (22,390) 780,000 1,500 22,191 50,000 166,000 134,900 50,000 1,840 (5,566) 21,004 (220,000) 1,050,000 400,000 361,000 200,000 (3,000) 500 8,000 5,000 15,000 3,500 (6,000) (200,000) ~-46700 150 150 150 150 150 150 210 210 210 210 210 210 210 210 210 210 210 210 210 210 210 210 210 210 210 210 215 220 220 220 220 220 230 230 230 230 230 230 230 300 300 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 2 3 3 3 2 2 4 4 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 150669 150669 150675 150675 150881 150881 60101 60500 60500 60705 210354 210356 210565 210731 210772 210980 210077 17102 210181 210598 210960 210768 210769 79210 79240 61200 220515 220772 220773 220077 220077 61400 61400 61400 61400 61400 61400 61400 300218 300495 73210 73210 62711 73210 62711 73211 62731 62834 62755 62737 62765 62765 73510 62765 73110 62764 73110 62671 62764 62764 73210 73211 73411 62761 62761 62765 62764 73110 73110 73110 62731 62731 62726 62732 62528 61050 62060 61020 73211 73510 Rosedale Sanitary Sewer Rebudgeted Rosedale Sanitary Sewer Rebudgeted Sanitary Sewer Extensions Cedar Cross Sanitary Sewer Rebudgeted Rhomberg~arfJeld Sanitary Sewer Highway 20 Sanitary Sewer Rebudgeted Hawthorne St Sanitary Sewer Rebudgeted Hawthorne St Sanitary Sewer Rebudgeted Principle-South Fork Sewer Loan Prepayment Interest-South Fork Sewer Loan Prepayment Replace SPU Air Handier System Engineedng Engineering Engineering Engineering Engineedng Engineering Engineering Engineering WPC WPC WPC Additional Cost to Rebuild Centrifuge WPC Riprow Valley Property Purchase Prior FY WPC FY 01 Guniting Engineering FY 01 Guniting Engineering Clifford and Lagen Storm Sewer Engineering Storm Sewer CIP shifted to Storm Sewer Engineering Construction Parking Meter Replacement Parking Deck Topping Parking Water Department-Rel Water Main Ice Harbor Water Water Department-Water Main Replacements Water Eagle Point Plant Roof Replacement-due to winter Water damage Accessibility Building Modifications Engineering City Hall Remodeling Engineering Accessibility Building Modifications Engineering Reduced Maint. & Dredging Harbor Area Engineering Fire Ambulance Replacement Fire Airport Construct New T-Hangars Airport Airport Runway 18/36 Extension Airport Additional Fuel Storage Tank-Airport Airport WPC-Utility Expense Gas WPC WPC-Centrifuge Maintenance WPC Payment to Bi-State So,id Waste for Recycle Bins Oper. & Maint Additional Snow Removal Expense Parking Services from Park Dept Parking Office Furniture for Desktop Publishing Public Info Telecommunications Conduit-Ice Harbor* Engineering TOTAL AMENDMENT-EXPENSE (38,000) (220,000) (25,663) (85,000) 25,663 (41,000) (4,000) (28,000) 770,341 10,592 17,545 10,000 (260,000) (15,000) (190,000) 205,000 100,000 22,016 (22,016) 29,420 (29,420) 65,000 (2,000) 7,000 (5,000) (150,000) (22,000) 200337 878,195 (14,755) 24,000 40,000 6,850 20,000 (4,000) 3000 42,836 5,115,029 310 310 310 310 310 310 310 310 310 310 310 310 310 320 320 320 320 330 330 340 340 340 350 350 350 350 350 390 390 390 460 460 470 490 490 540 540 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 1 3 3 3 3 3 3 3 3 4 3 310332 310332 310377 310676 310688 310735 310838 310838 00310 00310 310609 310949 320343 320343 320668 320717 330064 330157 340401 340539 340604 350829 350121 350829 350719 350859 390806 390030 390622 43400 43400 54530 46400 46300 75400 540401 62811 73211 73211 73211 73510 73211 62811 73211 74111 74112 73211 73211 62811 73510 73510 73211 73410 73210 73510 73510 73210 73210 73210 62811 73211 71318 73210 73510 73211 62412 62623 62761 62731 62832 71222 73211 Will eliminate need for FY 02 CIP Already coded FY 02 CIP will be reduced by like amount TRANSFER IN Transfer for Plaza Impmvements-Rebudgeted Amount Transfer for Plaza Improvements-Rebudgeted Amount Transfer of Kerper TIF funds for expense reimb. Street Service Fund Negative Beg, Balance Airport PFC Revenue for 18/36 Extension Transfer for Guniting Savings on Airport Terminal Exterior Rahab Transfer of Bond Proceeds from Bond Sale Account Transfer of Bond Proceeds from Bond Sale Account Transfer TIF 120 fds for Land Contract Reimbursement Transfer of Land Sales Rev. to San Sewer Conatr. Transfer of Land Sales Rev. to Sewer Operating Fund TOTAL TRANSFERS IN TRANSFER OUT Transfer for Plaza Improvements-Rebudgeted Amount Transfer for Plaza Improvements-Rebudgeted Amount Transfer TIF Revenues to Gan Fd for Expense Reimb. Transfer to Sales Tax for Land Purchase Down- payment Street Service Fund-transfer from General Fund Airpor~ PFC Revenue for 18/36 Extension Airport PFC Revenue for 18/36 Extension/Fencing Transfer for Guniting Savings on Airport Terminal Exterior Rahab Transfer of Bond Proceeds to Parking Construction Transfer of Bond Proceeds to Airport Construction Transfer of Land Sales Rev. to San Sewer Constr. Transfer of Land Sales Rev. to Sewer Operating Fund TOTAL TRANSFERS OUT (446,700) (202,615) 41,650 100,176 92,592 (115,000) (11,543) 5,560,733 660,337 308,000 (89,483) (280,517) 5,617,630 (446,7OO) (202,615) 41,650 308,000 100,176 78,992 13,600 (115,000) (11,543) 5,560,733 660,337 (89,483) (280,517) 5,617,630 3O0 390 127 010 391 010 010 330 390 350 310 460 010 65O 127 120 56O 39O 39O 32O 010 440 440 36O 36O 300495 300495 00010 00560 390030 320343 390636 330514 390870 00350 00310 00460 00010 00650 60010 60702 00010 00391 00391 00010 00010 00440 00440 360360 360360 59010 59650 59127 59010 59391 59010 59010 59440 59440 59120 59360 59360 91300 91300 91010 91350 91560 91390 91390 91320 91390 91330 91390 91310 91460