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Proof of Publication_City Council Proceedings 7 6 20 Copyrighted August 17, 2020 City of Dubuque Consent Items # 1. City Council Meeting ITEM TITLE: Minutes and Reports Submitted SUMMARY: City Council proceedings of 8/3, 8/6; Community DevelopmentAdvisory Commission of 7/15; Historic Preservation Commission Council Update No. 200 of 7/23; Zoning Advisory Commission of 8/5. Proof of publication for City Council proceedings of 7/6, 7/8, 7/13, 7/20, 7/23; Proof of publication for List of Claims and Summary of Revenues for Month Ending 6/30. SUGGESTED Suggested Disposition: Receive and File DISPOSITION: ATTACHMENTS: Description Type City Council Proceedings of 8/3/20 Supporting Documentation City Council Proceedings of 8/6/20 Supporting Documentation Community Development Advisory Commission Minutes Supporting Documentation of 7/15/20 Historic Preservation Commission Minutes of 7/16/20 Supporting Documentation Library Board of Trustees Council Update#200 of Supporting Documentation 7/23/20 Zoning Advisory Commission Minutes of 8/5/20 Supporting Documentation Proof of Pubilcation for City Council Proceedings of Supporting Documentation 7/6/20 Proof of Pubilcation for City Council Proceedings of Supporting Documentation 7/8/23 Proof of Pubilcation for City Council Proceedings of Supporting Documentation 7/13/20 Proof of Pubilcation for City Council Proceedings of Supporting Documentation 7/20/20 Proof of Pubilcation for City Council Proceedings of Supporting Documentation 7/23/20 Proof of Publication for List of Claims and Summary of Supporting Documentation Revenues for Month Ending 6/30/20 I I) J STATE OF IOWA SS: "; ; � DUBUQUE COUNTY ' i , I CERTIFICATE OF PUBLICATION a 1 I, Kathy Goetzinger, a Billing Clerk for Woodward ' Communications, Inc., an Iowa corporation, publisher � of the Telegraph Herald, a newspaper of general I circulation published in the City of Dubuque, County ,I of Dubuque and State of Iowa; hereby certify that the , attached notice was published in said newspaper on the I following dates: !I � 07/15/2020 � and for which the charge is 320.02 II I J ��1 Subscribed to before me, a Notary Pub�' in and for 9 Dubuque County, Iowa, i this 15th day of July, 2020 '� Nota ublic in and for Dubuqu County, Iowa. �w�-.��.."� n �.'�•er JANE7°K. PA�PE x�� Cc��alesio�l Mun�btit 19�9864 � � ,�,�. �ly Comm.Exp,DE�11,2Q2� i� I; , i � � �� , 1 � � � � � 9 l � � + � � i � � � Ad text : CITY OF DUBUQUE, IOWA � �� CITY COUNCIL PROCEEDINGS � REGULAR SESSION �� The Dubuque City Council met in regular session at 6:30 p.m. � on July 6, 2020. Due to the COVID-19 pandemic and mandates far � social distancing, this meeting was conducted virtually through GoToMeeting and aired live on CityChannel Dubuque (Mediacom cable channels 8 and 117.2), streamed live on the City's website at www.cityofdubuque.org/media, and streamed ;, live on the City's Facebook page at � i www.facebook.com/cityofdubuque. ,; Present: Mayar Buol; Council Members Cavanagh, Jones, . { Resnick, Roussell, Shaw, Sprank; City Manager Van Milligen, a City Attorney Brumwell � Mayor Buol read the call and stated this is a regular session of the City Council called for the purpose of conducting such business that may properly come before the I', City Council. ! PLEDGE OF ';� ALLEGIANCE � PRESENTATION(S) l. COVID-19 Update: Mary Rose Corrigan, Public Health ,', Specialist for the City of Dubu-que,provided an update on the I COVID-19 pandemic and response activities from the Dubuque i++ County Public Health Incident Management Team, review of i� current county/state case data, case trend lines and increases; updates on community testing, contact tracing and , long-term care facilities; cost sharing of shelter; I coardination of public information responses; working with '� Dubuque Community School District on its re-opening plans in '' the fall; Ms. Corrigan provided information on moving forward I and the precautions we all should be taking. She emphasized ,� that citizens should monitor their phones far calls from the I Iowa Department of Health regarding contact tracing. i PROCLAMATION(S) , �� 1. Sister Carolyn Farrell Day (July 6, 2020) was accepted by � _. � ; Sr. Teri Hadro, BVM. r� 2. 1-133d Infantry Regiment-Ironman Battalion Day (July �'; 11, 2020) was accepted by Mayor Roy D. Buol on behalf of the ii Iowa National Guard lst Battalion of the 133d Infantry " Regiment. '' ;; 3. Mayor Buol's Emergency Declaration Proclamation Update: �' Mayor Buol presented and read an update to his Emergency i�, Declaration Proclamation from June 4, 2020. � CONSENT ITEMS � � Motion by Resnick to receive and file the documents, adopt u the resolutions, and dispose of as indicated. Seconded by !6 Jones. Staff reported that there were no public comments � related to the Consent Items. Motion carried 7-0. � 1. Minutes and Reports Submitted: Arts and Cultural Affairs � Advisory Commission and Work Groups of 4/28, 5/28, 6/9; City Council Proceedings of 6/15, 6/22, 6/29; Community Development � Advisory Commission of 6/17; Housing Commission of 5/26; � Historic Preservation Commission of 6/18; Library Board of � Trustees Council Update No. 198 of 5/28 and No. 199 of 6/25. � Upon motion the documents were received and filed. 2. Notice of Claims and Suits: Darlene Hughes for property � damage, Joan Reimer for property damage, Dane Schrobilgen for �fi vehicle damage; Suit by Eunice Meyer v. Dubuque Hotel ; s s @ , � Partners, LLC, Kinseth Hotel Corporation, and City of Dubuque. � Upon motion the documents were received, filed, and referred 1 to the City Attorney. 3, Disposition of Claims: City Attorney advising that the ; following claims have been referred to Public Entity Risk � Services of Iowa,the agent for the Iowa Communities Assurance ' Pool: Darlene Hughes for property damage, Joan Reimer for i property damage, Dane Schrobilgen for vehicle damage. Upon I motion the documents were received, filed, and concurred. � 4. Approval of City Expenditures: City Manager recommending '; City Council approval for payment of City expenditures. Upon ; motion the documents were received and filed, and Resolution � No. 189-20 Authorizing the Director of Finance and Budget/City Treasurer to make certain payments of bills that must be paid and approved for payment in accordance with City procedures 'I� was adoptede i� 5. 2020 Asphalt Overlay Ramp Project Two-Rejection of Bid: il City Manager recommending rejection of the bid for the 2020 � Asphalt Overlay Ramp Project. Upon motion the documents were �' received and filed, and Resolution No. 190-20 Rejecting �,� competitive bid received for the 2020 Asphalt Overlay Ramp Project Two was adopted. 6. Fund Transfers for Capital Projects and Other Expense Reimbursements in Fiscal Year 2020: City Manager recommending � � approval of the suggested proceedings approving a transfer of ! 'i funds for capital projects and other expense reimbursements. Iowa Administrative Rules Code 545-2.5(5), which implements Iowa Code Section 384.18. Upon motion the documents were received and filed, and Resolution No. 191-20 Authorizing the � Director of Finance to make the appropriate inter-fund J transfers of sums and record the same in the appropriate ';� manner for the FY2020 for the City of Dubuque, Iowa was � adopted. I' 7. 2019 Tree City USA recognition to the City of Dubuque � Leisure Services Department from the Arbor Day Foundation and '' the Iowa Department of Natural Resources: City Manager !'� transmitting information related to the 2019 Tree City USA recognition recently received by the City of Dubuque Parks Division. Upon motion the documents were received and filed. i 8. National Mississippi River Museum&Aquarium-Grant � Letter of Support: City Manager providing a copy of Mayor �, Buol's correspondence to Kurt Strand, President and CEO of the ,� National'Mississippi River Museum and Aquarium(NMRMA), in ; support of the NMRMA's application to the Institute of Museum '� s and Library Services' (IMLS) CARES Act Grant program. Upon '! motion the documents were received and filed. 'I 9. Urban Sustainability Directors Network(USDN)Rapid ;i Response Funding Request: City Manager recommending approval � of funding request to the Urban Sustainability Directors 'i Network(USDN) Rapid Response grant program to pilot a a "Resiliency Corps" in partnership with the Multicultural ; Family Centers Summer Teen Empowerment Program. Upon motion � the documents were received, filed and approved. 10. Arts and Culture 5urvey Report: City Manager ' transmitting the Arts & Culture Survey Results as of June 26, � 2020 gathered through an ongoing survey effort conducted by � the Branding and Communications Working Group of the City of � Dubuques Arts & Culture Master Plan. Upon motion the documents ' were received and filed. ° ; 11. Pre-Annexation Agreement with Scott T. O'Brien and a d � � I� Danielle J. Vargas: City Manager recommending approval of a � Pre-Annexation Agreement with Scott T. OBrien and Danieile J. ;� Vargas, for property located at 14270 N. Cascade Road, in conjunction with their request to connect to City water. Upon �I motion the documents were received and filed, and Resolution i No. 192-20 Approving a Pre-Annexation Agreement between the ',; City of Dubuque, Iowa and Scott T. O'Brien and Danielle J. �, Vargas was adopted. '� '�i 12. Pre-Annexation Agreement with Joseph J&Judith Riniker � - Corrected Resolution: City Manager recommending that the � City Council rescind Resolution 177-20 and approve a ',{ resolution correcting a legal description. Upon motion the '�� documents were received and filed, and Resolution No. 193-20 '�; Rescinding Resolution No. 177-20 and approving a new ';j resolution for a Pre-Annexation Agreement between the City of '; Dubuque, Iowa and Joseph J. &Judith Riniker was adopted. !i 13. Platting of City Property on Chavenelle Road (McFadden a� Farm Place No. 5, City of Dubuque, Iowa): City Manager � recommending approval of the Plat of Survey far Lot 1 and 2 of '� McFadden Farm Place No. 5 in the City of Dubuque as part of a 1 revised Development Agreement between the City, Walter Development LLC, and Duluth Holdings, Inc. Upon motion the documents were received and filed, and Resolution No. 194-20 '� Approving Plat of Survey of Lot 1 and Lot 2 of McFadden Farm Place No. 5 in the City of Dubuque, Dubuque County, Iowa was 'j adopted. 14. Acceptance of Grants of Easement for Sanitary Sewer i Utility-Edwards Road/Walen Acres: City Manager recommending acceptance of Grants of Easement for Sanitary Sewer Utility across parts of Lot 1 and Lot 2 of Walen Acres, Part of Lot 2 of Beverly Pines No, 2, and part of Lot 2-2 of Beverly Pines as part of the extension of the sanitary sewer. Upon motion the documents were received and filed, and Resolution No. 195-20 Accepting Grants of Easement for Sanitary Sewer Utility associated with the Edwards Road i Sanitary Sewer Project, in the City of Dubuque,Iowa was adopted. 15. Creation of a Full-Time Confidential Account Clerk Position in Transportation 5ervices Department: City Manager recommending approval to eliminate a full-time dispatcher '� position, eliminate the part-time confidential account clerk ? position and add a full-time confidential account clerk � position in the Transportation Services Department. Upon 'E motion the documents were received, filed and approved. � 16. Travel Dubuque- Contracted Service Agreement for Fiscal tl Year 2021: City Manager recommending execution of the � Contracted Services Agreement with the Travel Dubuque/Dubuque � Area Convention and Visitars Bureau and authorize the Mayor to � execute the contract on behalf of the City. Upon motion the � documents were received, filed and approved. � 17. Dubuque Jaycees Fireworks Correspondence: Correspondence � from the Dubuque Jaycees outlining the required logistics and � safety precautions that will be in farce during the fireworks � display on Auglist 22, 2020. Upon motion the document was � received and filed. ti 18. ITC Midwest Transmission Line Project Correspondence: � �? Correspondence from ITC Midwest providing an update and � newsletter on the Cardinal-Hicicory Creek Transmission Line � Project from new Vienna, Iowa to Cassville, Wisconsin, Upon � motion the document was received and filed. � ; € � � � 19. Signed Contract(s): Assignment of Vendor Services for j Grass Mowing Services from JJ Block Landscaping to Brune � Enterprises; Lease Agreement with Owen Lindstrom/Dubuque by i Carriage for Commercial Street Building; Agreement with Shelby ' � Fry for Moral Rights Mural Artwork. Upon motion the documents j� were received and filed. I 20. Improvement Contracts/Performance, Payment and � Maintenance Bonds: SELCO, Inc. for 2020 Pavement Marking Project; Drew Cook& Sons Excavating far the Julien Dubuque I Drive Sanitary Project. Upon motion the documents were � received, filed and approved. 'i 21. Alcohol License Applications: City Manager recommending ;I approval of annual beer, liquor and wine licenses as ' � submitted. Upon motion the documents were received and filed, 'I and Resolution No. 204-20 Approving applications for beer, liquor, and/or wine pernuts,-as required by City of Dubuque '� Code of Ordinances Title 4 Business and License Regulations, i4 Chapter 2 Liquor Control, Article B Liquor, Beer and Wine Licenses and Permits was adopted. ITEMS�SET FOR � �� PUBLIC HEARING �� Motion by Resnick to receive and file the documents, adopt the resolutions, set the public hearings as indicated, and direct the City Clerk to publish notice as prescribed by law. Seconded by Cavanagh. Motion carried 7-0. ';; 1. Intent to Dispose of City-Owned Property at 2033 Washington: City Manager recommending that the City Council set a public hearing for July 20th for the purpose of disposing of City-owned real property located at 2033 Washington Street to Emily J. and William C. Andress. Upon I motion the documents were received and filed and Resolution � No. 196-20 Intent to dispose of an interest in City of Dubuque � real estate to Emily J. and William C. Andress, setting a time �� and place for hearing, and providing for the publication of I' notice thereof was adopted setting a public hearing for a '''� virtual meeting to commence at 6:30 p.m. on July 20, 2020. � 2. Voluntary Annexation Request - Spiegel Family Realty � Company, LLC: City Manager recommending that the City Council I��II set a public hearing far August 3,_2020 on the 100% voluntary annexation request filed by the Spiegel Family Realty Company, LLC for approximately 7.05 acres of property, concurrent with Ij rezoning, located east of Highway 61 and Cycle Club Lane. Upon ,� motion the documents were received and filed and Resolution � No. 197-20 Settmg a public heanng on an application for ';i voluntary annexation of territory to the City of Dubuque, Iowa !� was adopted setting a public hearing for a virtual meeting to �;� commence at 6:30 p.m. on August 3, 2020. i 3. Vohmtary Annexation Request- City of Dubuque: City �� Manager recommending that the City Council set a public d, hearing for August 3, 2020 on the voluntary annexation request filed by the City of Dubuque for appro�mately 1.00 acre of � property, concurrent with rezoning, located east of Highway 61 B and Cycle Club Lane. Upon motion the documents were received � and filed and Resolution No. 198-20 Setting a public hearing � on an application for Voluntary annexation of Territory to the City of Dubuque, Iowa was adopted setting a public hearing for a virtual meeting to commence at 6:30 p.m. on August 3, 2020. 4. Jule Transit New Fixed-Route Fare Structure: City Manager { recommending that the City Council set a public hearing for August 17, 2020 on the restructuring of the Jule's e�sting � j � � i � fare system. Upon motion the documents were received and filed ' � and Resolution No. 199-20 Setting the date for a public ;� hearing on restructuring Transit Fixed-Route Fare was adopted � setting a public hearing for a virtual meeting to commence at j 6:30 p.m. August 17, 2020. [Virtual meeting information for these public hearings will be posted with the respective meeting agenda on the Friday prior to the meeting date.] BOARDS/ COMMISSIONS I Applications were reviewed for the following Boards/ � Commissions. I 1. Civil Service Commission: One, 4-Year term through April �� 6, 2024 (Vacant term of Stillings). Applicant: Carla �I Heathcote, 2529 Stafford St. !i !, 2. Long Range Planning Advisory Cominission: Two, 3-Year term ,; through July 1, 2023 (Expiring terms of Peroski and Vincent). Applicants: Michael Peroski, 1935 Coates St.; Alan Vincent, , 565 Woodland Rd. 'I 3. Mechanical and Plumbing Code Board: One, 3-Year term � � through March 16, 2022 (Vacant term of Papin). Applicant: I Daniel McNamer, 2891 North-ridge Dr. Motion by Cavanagh to � ; appoint Mr. McNamer to the 3-year term. Seconded by Roussell. Motion carried 7-0. PUBLIC INPUT Sasha Williams, Asbury Road/2000 University Avenue, commented in part via Facebook Live as to what precautions the City Council is taking to protect the black and brown communities since COVID-19 rates are spiking among those ! , communities. Evelyn Nadeau, 663 Fenelon Place, cornmented via Facebook II Live, asking if the city could mandate the wearing of masks in '!� public, as the City of Muscatine has done, given the emergency 'h sihiation and the need to protect the population. Mayor Buol responded that the City's response activities are ,� outlined on the City's webpage, www.cityofdubuque.org/COVIDI9, �' and that Mayors cannot mandate citizens to wear masks. That �'' the order has to come from the Governor. li Staff stated that no other public input was received through GoToMeeting or the City Clerk's Office emaii. ACTION ITEMS � 1. Five�lags Civic Center Referendum: City Manager � recommending that the Mayar and City Council adopt resolution � #1 postponing the referendum date to a date not certain and �, table this issue until January 18, 2022. Motion by Jones to � receive and file the docurnents and adopt Resolution 200-20 �� Postponing a Special City Election. Seconded by Cavanagh. r Council Members discussed its concerns and options in terms of � supporting an earlier date for a special election or � postponing it, the uncertain impact of the COVID-19 pandemic � on the local and state economies, projected city financing, and the impact on future construction pro jects in general. � Motion carried 5-2 with Shaw and Resnick voting nay. � 2. Downtown Rehabilitation Grant for Dubuque Dream Center � Improvements: City Manager recommending approval of a Downtown � Rehabilitation Grant Agreement for physical improvements at , the Dubuque Dream Center facility at 1600 White Street. Motion � by Jones to receive and file the documents and adopt � Resolution No. 202-20 Approving a Grant Agreement by and � between the City of Dubuque, Iowa and Dubuque Dream Center, � � , , I� � Inc. for the redevelopment of 1600 White Street. Seconded by � Sprank. Motion carried.7-0. � 3. Miracle League of Dubuque Project Completion and j Acceptance and Lease Initiation: City Manager recommending I City Council acknowledgement of the completion of the Miracle League of Dubuque project and recommends acceptance by the i City of Dubuque that triggers the initiation of the Lease 1 Agreement between the City and Miracle League of Dubuque i approved on October 15, 2018. Motion by Cavanagh to receive and file and adopt Resolution No. 203-20 Accepting Miracle I�I League Complex in Veterans Memorial Park in the City of �I Dubuque, Iowa and accepting the Bill of Sale transferring � ownership of the Miracle League Complex to the City of Dubuque, Iowa. Seconded by Roussell. Project spokesperson, �i Merle Santje, 2955 Arbor Hills Drive, thanked the City Council, the Leagues Board of Directors and the many donors, �; architects and contractors who contributed to the project. Mr. Santje stated that an opening celebration will be schedule in '� the future. Motion carried 7-0. " �� 4. Request to Schedule Work Sessions for July 20 and July I; 27, 2020: City Manager recommending that the City Council � I': schedule the following work sessions on July 20 and July 27, 2020 to precede the August 10-12, 2020 City Council Goal �' Setting Sessions: 1) July 20, 2020 Work Session on Finance Department Enterprise Resource Planning Project; 2)July 20, 2020 Work Session on Imagine Dubuque Comprehensive Plan Update; 3)July 20, 2020 Work Session on Bee Branch Watershed Flood Mitigation Project Blum Site Update; 4)July 27, 2020 Work Session on Diversity, Equity and Inclusion. Motion by Jones to schedule the work sessions as recommended. Seconded by 5prank. No schedule conflicts where expressed. Motion . Ii carned 7-0. i 5. Request to Schedule Work Session on Monthly COVID-19 ' Update: City Manager recommending that the City Council schedule a work session far August 3, 2020 at 5:00 p.m. '� regarding an update on COVID-19 response and recovery. Motion '; by Cavanagh to receive and file the documents and schedule the work session as recommended. Seconded by Jones. No schedule conflicts were expressed. Motion carried 7-0. � 6. Bee Branch Creek Railroad Culverts Project Video Update: � Media Services showed a video of the recent progress of the Bee Branch C�ilverts Project from June 2020. Motion by Sprank to receive and file the documents and view the video. Seconded � by Resnick. Public Information Office Randy Gehl stated for � viewers that video and sound quality is improved when videos � are viewed directly from the City's webpage and Facebook � pages. Motion carried 7-0. 7. Southwest Arterial Construction Update Video: Media � Services showed a video of the recent progress of the I� Southwest Arterial Project for June 2020. Motion by Roussell � to receive and file the documents and view the video. Seconded � by Resnick. Motion carried 7-0. COUNCIL MEMBER REPORTS This being his last meeting, Council Member Shaw stated that it has been a privilege to serve as Council Member as well as � an exciting dream come true. He credited each Council Member a for their personal and familial sacrifices. Providing ideas ,�I for opportunity, Mr. Shaw added that anything other than a 7-0 ; vote is not a lack of unity among the Council, and that • � differing opinions can challenge each other. Mr. Shaw also � � � believes that the City's business development focuses too much � on larger businesses with small businesses and the community � at large paying the price. Mr. Shaw concluded by saying he has � great confidence that the Dubuque community will prevail and asked everyone to stay safe and be we1L Council Member Roussell thanked Mr. Shaw for his dedicated service. She added a congratulations to the City regarding Consent Item#7 Tree City USA Designation of which she is '; chairperson and founder. li Council Member Cavanagh thanked Mr. Shaw for his public � service and reported on the first of the NAACP's Next Steps to i Justice meetings starting July 11. I Council Member Resnick, referring to Mr. Shaw's leaving, � ; stated that our loss is Moline, Iowa's gain. Mr. Resnick added i that the Solidarity mural on the Five Flags Center has spurred ; conversations and contributed to the Independence Day Holiday. � Council Member Jones stated that he respected Mr. Shaw's i points of view and his leadership particularly with bringing '� the mobile home park tenant issues to the forefront. ,;i Council Member Sprank thanked Mr. Shaw for his public ' r service and input, and thanked City employees for helping to '; pick up the debris from illegal fireworks around his '! neighborhood following the Independence Day Holiday. �Ij Mayor Buol thanked Mr. Shaw for his public service and for his words of encouragement adding that as Mayor and former Council Member he never considered a 7-0 vote an issue but rather a sign that Council Members came to the table prepared and informed concurring that differences of opinions are ! � valuable. Mayar Buol reminded everyone to physically and socially distance, wear masks and lookout for each other. ; There being no further business, Mayor Buol declared the ; meeting adjourned at 8:18 p.m. `j /s/Kevin S. Firnstahl, CMC City Clerk � lt 7/15 '� �!i i ';i q ; :; � � a ,� �� '� � � � � �'i � � � � i � � � � C � r �