Montana House, LLC - First Amendment to Grant Agreement for 245 W. 1st Street Copyrighted
September 21, 2020
City of Dubuque Consent Items # 9.
City Council Meeting
ITEM TITLE: 245 W 1st Street- 1stAmendment
SUMMARY: City Manager recommending approval of a FirstAmendmentto Grant
Agreement between the City of Dubuque and Montana House, LLC to
redevelop property at 245 W. 1 st Street.
RESOLUTION Approving the FirstAmendmentto GrantAgreement
between the City of Dubuque, lowa and Montana House, LLC
SUGGESTED Suggested Disposition: Receive and File;Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
Description Type
245 W 1 st Street 1 st Amendment to Grant Agreement- City Manager Memo
MVM Memo
Staff Memo Staff Memo
First Amendment Supporting Documentation
Resolution Resolutions
Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: First Amendment to Grant Agreement between the City of Dubuque and
Montana House, LLC to Redevelop Property at 245 W 1 st Street
DATE: September 16, 2020
Economic Development Director Jill Connors recommends City Council approval of a
First Amendment to Grant Agreement between the City of Dubuque and Montana
House, LLC to redevelop property at 245 W. 1 St Street.
The Grant Agreement requires Montana House, LLC to complete the minimum
improvements in substantial conformity with the scope and scale described in Grant
Recipient's application to the program, and the Design Letter. Due to additional
architectural discovery and availability of materials, an amended Design Letter with
modifications to the storefront, necessary egress, and window requirements has been
provided by Assistant Planner Chris Happ Olson.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Jill M. Connors, Economic Development Director
Dubuque Economic Development
Department
THE CITY OF � 1300 Main Street
All•America Eity Dubuque,lowa 52001-4763
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http://www.cityofd u bu q ue.org
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TO: Michael C. Van Milligen, City Manager
FROM: Jill M. Connors, Economic Development Director
SUBJECT: First Amendment to Grant Agreement between the City of Dubuque
and Montana House, LLC to Redevelop Property at 245 W 1 st Street
DATE: September 14, 2020
INTRODUCTION
This memorandum presents for City Council consideration and action the attached
resolution approving a First Amendment to Grant Agreement between the City of
Dubuque and Montana House, LLC.
BACKGROUND
The City and Montana House, LLC entered into a Grant Agreement dated April 6,
2020 for fa�ade improvements including rehabilitation of doors and windows for the
property at 245 W 1 st Street.
This program has had a positive impact in the appearance and livability of our
downtown, which leads to a more attractive business and residential environment. As
such, the Economic Development Department finds these programs to be great tools for
attracting and retaining a quality workforce for our businesses.
DISCUSSION
The Grant Agreement requires Montana House, LLC to complete the minimum
improvements in substantial conformity with the scope and scale described in Grant
Recipient's application to the program, and the Design Letter. Due to additional
architectural discovery and availability of materials, Montana House, LLC has requested
an amended Design Letter. Assistant Planner Chris Happ Olson has provided an
amended Design Letter with modifications to the storefront, necessary egress, and
window requirements.
A First Amendment has been prepared which designates the minimum improvements
shall be in conformity with the amended Design Letter.
RECOMMENDATION/ ACTION STEP
I respectfully request City Council approval of the attached resolution approving the
First Amendment to Grant Agreement between the City of Dubuque, lowa and Montana
House, LLC.
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Prepared by: Jill Connors, Economic Development, 50 W. 13th Street, Dubuque IA 52001, 563 589-4393
Return to: Jill Connors, Economic Development, 50 W. 13th Street, Dubuque IA 52001, 563 589-4393
RESOLUTION NO. 292A-20
APPROVING THE FIRST AMENDMENT TO GRANT AGREEMENT BETWEEN THE
CITY OF DUBUQUE, IOWA AND MONTANA HOUSE, LLC.
WHEREAS, the City of Dubuque (City) and Montana House, LLC (Grant Recipient)
previously entered into a Grant Agreement dated April 20, 2020 for the redevelopment of
245 W 1st Street in the City of Dubuque, Iowa (the Project); and
WHEREAS, City and Grant Recipient desire to amend the Grant Agreement as set
forth in the attached First Amendment to Grant Agreement.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA THAT:
Section 1. The First Amendment to Grant Agreement between the City of Dubuque,
Iowa and Montana House, LLC, a copy of which is attached hereto, is hereby approved.
Section 2. The Mayor is hereby authorized and directed to execute the First
Amendment to Grant Agreement on behalf of the City of Dubuque and the City Clerk is
authorized and directed to attest to his signature.
Section 3. The City Manager is authorized to take such actions as are necessary to
comply with the terms of the First Amendment to Grant Agreement as herein approved.
Passed, approved and adopted this 21st day of September 2020.
Rohr uol, Mayor
Attest:
Kevi S. Firnstahl, City Clerk
091 520ba1
FIRST AMENDMENT
TO
GRANT AGREEMENT
BETWEEN
THE CITY OF DUBUQUE, IOWA
AND
MONTANA HOUSE, LLC
This First A en.,ment to Development Agreement, dated for reference purposes
them%,day of X , 2020, is made and entered into by the City of Dubuque,
Iowa, a municipaly (City), established pursuant to the Iowa Code and acting under
authorization of Iowa Code Chapter 403, as amended (the Urban Renewal Act), and
Montana House, LLC (Grant Recipient).
Whereas, City and Grant Recipient previously entered into a Grant Agreement
dated April 6, 2020 (the Grant Agreement); and
Whereas, City and Grant Recipient desire to amend the Grant Agreement as set
forth herein.
NOW THEREFORE, in consideration of the mutual terms and covenants contained
herein, City and Grant Recipient agree as follows:
1. Section 1.1 of the Grant Agreement is hereby amended to read as follows:
1.1 Required Minimum Improvements. Grant Recipient shall improve the
Development Property as follows:
Facade improvements including rehabilitation of doors and windows
(the "Minimum Improvements"). The Minimum Improvements shall be
completed in substantial conformity with the scope and scale described in
Grant Recipient's application to the program, and the Amended Design Letter
attached hereto.
2. Except as modified herein, the Grant Agreement shall remain in full force
and effect.
CITY OF DUBUQUE, IOWA
Bv:
MONTANA HOUSE, LLC
By.
Roy D.=uol, Mayor 3arh Murley, Owner
091 520ba1
AMENDED DESIGN LETTER
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Dubuque Planning Services Department
THE CITY OF � City Hall-50 West 13�"Street
AllMerie�ciry Dubuque, IA 52001-4845
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MEMORANDUM
TO: Jill Connors, Economic Development Director
FROM: Chris Happ Olson, Assistant Planner C6�v
SUBJECT: Fa�ade Grant Amendment: 245-249 W. 1 St Street—the Montana House
DATE: September 3, 2020
Introduction
This memorandum is an amendment to the previous design review letter provided on
April 3, 2020 for work funded with a Fa�ade Grant for the property located at 245-249
W. 1 S'Street—the historic Montana House.
Backqround
The previously mentioned design review letter stands.All specifications remain in place,
unless expressly addressed in this memorandum.
NO CHANGES TO PREVIOUS LETTER
#2 Window Design
#3 Window Color
#4 Ghost Signs
#7 Mortar
MODIFICATIONS TO PREVIOUS LETTER
#1 Storefront:
Materials: All wood or substitute wood materials at the storefront level must be
smooth, non-textured, and painted. Imperfections of existing historic material are
acceptable.
Historic wood IinteUbeam: The lintel/beam that runs the entire width of the
storefronts, below the Montana House ghost sign, is wood and shall be
maintained and not covered with aluminum or another material.
Design: The historic arch transom windows, recessed from the storefront at
planes from approximately 6-10", must be maintained in appearance. That
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includes 1) installation of transoms, bulkheads and plate glass windows at the
same recessed plane and 2)either restoring or replacing those transoms with
units that are the same size, design, style and profile as the original. Making their
plane consistent across the storefronts and entrances is acceptable. The height
of the bulkhead is dictated to accommodate the sprinkler service at the west side
of the storefront,therefore it is at slightly taller elevation that was original. The
original angled bulkheads(along the recessed entrances) remain and are at the
historic height. The owner may choose to retain that height or make it consistent
with the new bulkhead height at the storefront.As historic doors to the storefront
are not extant, newer, simpler aluminum frame glass doors are acceptable.
Historic wood columns: Columns are still intact and functional, and shall remain
and be retained with their modest, decorative veneer(an approximate 1"thick
trim piece on the front). Repair or replacement of that trim with the same size,
detail, profile, material and finish is acceptable.
#5 Necessary Egress: The fire escape was approved for removal, as it is no longer
functional. Remaining anchor points should be conservatively repaired with an
appropriately soft mortar as previously described in#7 of the original design letter.
#6 Bricked in windows or doors:Any bricked in windows or doors(along the west
fa�ade or the first floor of the north fa�ade) are allowable because of relevant code
restrictions(as in the west fa�ade)or lack of use (as in the north fa�ade). They must be
recessed from the plane of the fa�ade. See the original letter for appropriate treatment.
ADDITIONS TO PREVIOUS LETTER
This letter acknowledges the air conditioning condenser units as being in a location on
the roof which favorably minimizes their view from the public right of way.
Requirements
The project, if done in accordance with the described scope of work and drawings will
meet the applicable guidelines and standards and is recommended for approval in
terms of design review. Any deviation from the approved scope of work must be
reviewed and approved by the Economic Development and Planning Services
Departments prior to initiation. It is the property owner's responsibility to read and
understand the terms of approval as well as ensure compliance with the project
requirements. It is the property owner's responsibility to obtain the necessary
building permits prior to starting work. It is the property owner's responsibility to
ensure all contractors understand and properly execute all expectation of the
project. Failure to comply with the approved scope of work will result in forfeiture
of all funding.
APPENDIX:
• Proposed storefront design: "1S�Street Building Drawing"dated 9/3/2020
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DATE
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