School Resource Officer (SRO) Agreement with Dubuque Community Copyrighted
November 2, 2020
City of Dubuque Consent Items # 3.
City Council Meeting
ITEM TITLE: School Resource Officer(SRO)Agreementwith Dubuque Community
Schools for School Year 2020-2021
SUM MARY: City Manager recommending approval of the Fiscal Year 2020-2021
School Resource OfficerAgreement between the City of Dubuque
Police Department and the Dubuque Community School District.
SUGGESTED Suggested Disposition: Receive and File;Approve
DISPOSITION:
ATTACHMENTS:
Description Type
Dubuque Community School District SRO Agreement- City Manager Memo
MVM Memo
Staff Memo Staff Memo
Agreement Copy Supporting Documentation
Dubuque
THE CITY OF �
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Approval of School Resource Officer (SRO) Agreement with Dubuque
Community Schools - School Year 2020-2021
DATE: October 16, 2020
Chief of Police Mark Dalsing recommends City Council approval of the Fiscal Year
2020-2021 School Resource Officer Agreement between the City of Dubuque Police
Department and the Dubuque Community School District. Currently the Police
Department dedicates four full-time police officers to the Dubuque Community School
District through the school year, with the school district providing $290,824 in financial
support for those positions.
The contract was approved by the Dubuque Community Schools Board of Education on
October 12, 2020. The City Legal Department and the Police Department have
reviewed the agreement and concur with the requirements.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Mark Dalsing, Chief of Police
THE CITY OF
DUB E MEMORANDUM
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DATE: October 15, 2020
TO: Michael C. Van Milligen
City Manager
FROM: Mark Dalsing
Chief of Police
RE: Approval of School Resource Officer (SRO) Agreement with Dubuque
Community Schools School Year 2020-2021
INTRODUCTION:
The purpose of this memorandum is to seek approval of the FY 2020-2021 School
Resource Officer agreement between the City of Dubuque Police Department and the
Dubuque Community School District.
BACKGROUND:
The police department and the Dubuque Community Schools continue to work closely in
providing a strong relationship between the school and police through the Dubuque Police
School Resource Officer (SRO) program. Currently the police department dedicates four
full-time police officers to the Dubuque Community School District throughout the school
year.
DISCUSSION:
The purpose of the agreement is to define the role of the police department in providing
school resource officer services to the elementary, junior high and senior high schools.
Additionally, the agreement outlines the financial support from the Dubuque Community
Schools to the City of Dubuque for SRO services. This year's contract reflects the
beginning of the SRO Expansion Project, which begins in the 2020-2021 school year. The
Dubuque Community School District provides financial support to the City for 50% of the
salary of four SRO officers, 75% of 50% of one Corporal, and 75% of 50%, less the school
district's contribution for a DARE Officer, in the amount of$290,824. The contract review
process begins in late July or early August for the current school year. The contract was
approved by the Dubuque Community Schools Board of Education on October 12, 2020.
The City Legal Department and the Police Department have reviewed the agreement and
concur with the requirements.
RECOMMENDATION:
We recommend approval of the attached agreement between the City of Dubuque and
Dubuque Community Schools for the 2020-2021 school term, and accept the school
district's financial support of$290,824, retroactive to the start of the 2020-2021 school year.
ACTION REQUESTED:
Council approval of the attached School Resource Officer (SRO) agreement between the
City of Dubuque and Dubuque Community Schools.
AGREEMENT
BETWEEN
CITY OF DUBUQUE
AND
DUBUQUE COMMUNITY SCHOOL DISTRICT
FOR
SCHOOL RESOURCE OFFICERS
FOR
SCHOOL YEAR 2020-2021
This Agreement, dated for reference purposes the 8�h day of September 2020, is
made and entered into by and between the City of Dubuque, through its Police
Department (City) and the Dubuque Community School District (School District).
WHEREAS, School District and City have a strong desire and commitment to
continue the services of the School Resource Officers (SRO); and
WHEREAS, it is necessary to define the roles of the parties in providing such
services to the elementary, middle, and senior high schools.
NOW, THEREFORE, it is agreed by and between the parties as follows:
SECTION 1 . ROLE OF SRO.
1.1 Five (5) SRO will be assigned by City to School District. SRO will, at the sole
direction of the Chief of Police:
(a) Act as liaison between the law enforcement community and the School
District;
(b) Maintain campus awareness, identify imminent problems, and serve as
safety consultants for the School District;
(c) Visit classrooms;
(d) Make presentations and answer questions;
(e) Instruct D.A.R.E. (Drug Abuse Resistance Education Cooperative
Program) curriculum;
(f) Inform school officials and staff of current police involvement with students
and/or student's families;
(g) Investigate appropriate cases involving students as victims or suspects
except those cases handled by a specialized unit;
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(h) Assist with prevention patrol for students en route to and from school;
(i) Take appropriate action with respect to on-site occurrences, including but
not limited to, fights, vandalism, theft, accidents, traffic violations, disorderly
conduct, narcotics offenses, weapons, unauthorized persons on school property,
and other occurrences as appropriate;
Q) Assist with in-servicing other School District security staff;
(k) Interact with patrol and investigative divisions on matters of mutual
concern, including but not limited to, indecent exposure, gang activity, traffic
hazards, sex offenses, suspicious persons, and other matters as appropriate;
(I) Attend School District staff and faculty meetings and training sessions
when requested;
(m) Act as a resource person to School District staff;
(n) Attend School District sponsored extra-curricular activities when
requested;
(o) Interact with students to promote and reinforce basic life skills, self-control,
and accountability;
(p) Maintain confidential records on student contacts;
(q) Maintain working knowledge of Dubuque Community School Board
policies, School District Administrative Regulations and Student Handbooks; and
(r) Conduct other duties as approved or assigned by the Chief of Police.
1 .2 The hours and work day of SRO will be determined by the Chief of Police based
on School District building schedules and extra-curricular activities. Uniforms will be
worn at the discretion of SRO and the Chief of Police.
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SECTION 2. COMPENSATION. School District will pay to City, support costs as
follows:
Personnel Costs
Offcers: 2020-2021 Cost DCSD Conhibution Rate DCSO 2020-2021 Su ort
SR01 $ 98,753 50% $49,377
SR02 $102,850 50°/ $51,425
SR03 $102,850 50% $51,425
SR04 $107,767 50°/ $53,884
SRO5 Su ervisor $138,26� 75°/of50% $51,849
SR06 DARE/SRO) $104,489 75%of 50°/less$6,320 $32,864
TOTAL PERSONNEL $pgp,gZq
Additional Su port Costs
Initial Trainin $0 frozen osition 50% $0
Position E ui ment $0 frozen osition 50% $0
OOSu ortCosts $0 frozen osition 50% $0
On oin Trainin $0 frozen osition 50°/ $0
TOTAL ADD'L SUPPORT $p
DCSD SRO SUPPORT $Zgp,gpq
Personnel and Support costs reflect the same staffing levels as 2019-2020. A planned
expansion of the School Resource Officer program, SRO #7 and Initial Training funding
in support of the next SRO position, has currently been frozen by the City of Dubuque
and will potentially be filled in fiscal year 2022. SR05 and SR06 are existing positions
which will eventually be funded at 50%. Position equipment is specific to the SRO
position, and support costs includes personal equipment and transportation costs, all of
which are suspended for this year due to the City of Dubuque freezing hiring due to
COVID. The Ongoing Training funds supports training for all existing SRO positions;
however, training is frozen by the City of Dubuque for this fiscal year due to COVID.
School District will pay to City fifty percent (50%) of the salary of four (4) SRO's,
seventy-five percent (75%) of fifty percent (50°/o) of the SRO Supervisor and seventy-
five percent (75%) of fifty percent (50%) of the DARE SRO Officer, in the total amount
of Two Hundred Ninety Thousand, Eight Hundred Twenty Four dollars ($290,824),
payable as follows:
(a) City will invoice to School District by November 15, 2020.
School District payment to City by December 15, 2020.
Amount due is 50% of the Agreement ($145,412.00)
(b) City will invoice to School District by March 15. 2021.
School District payment to City by April 15, 2021.
Amount due is 50% of the Agreement ($145,412.00)
SECTION 3. TERMINATION. School District or City may cancel this Agreement by
giving the other party not less than thirty (30) days written notice of intent to cancel.
However, under emergency or exigent circumstances, either party may cancel this
Agreement by giving the other party not less than ten (10) days written notice.
3
SECTION 4. TERM. The term of this Agreement is from August 24, 2020, through
June 15., 2021,
SECTION 5. APPLICABLE LAWS. City and School District will not engage in
discriminatory hiring or any other employment practices that conflict with any local,
state, or federal laws.
SECTI,ON6. INSURANCE AND INDEMNIFICATION.
6.1 City must maintain its membership in the Iowa Communities Assurance Pool and
add School District ;as an Additional. Member. If City discontinues its membership in
ICAPj City must. provide proof of a policy of commercial general liability form coverage
in the amount of $2,000,000, naming School District as an additional insured on a
primary and non-contribulory basis.
6.2 School District must provide proof of a policy of commercial general liability form
coverage in the amount of $21,000,000, naming City as an additional insured on a
primary and non-contributory basis.
6.3 City will indemnify and hold School District, its staff, and students harmless from
and against any and all claims, liability,
ility, and causes of action arising from or: related to
City's negligence in the performance of this agreement and the negligence by City
officers, agents, or employees.
6.4 School District will indemnify and hold City, its staff, employees, and agents
harmless from and against any and all claims, liability, and causes of action arising from
or related to School District's negligence —in the performance of this Agreement and the
negligence by School District's officers, agents, students or employees.
By: -1
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Date: —November 2, 2020
DUBUQUE COMMUNITY SCHOOL DISTRICT
By: jguak&y�
Tamara L. Ryan
President, Board of Education
Date: October 12, 2020
Send agreement to: Dawn Young
City of Dubuque Police Department
770 Iowa Street
Dubuque, Iowa 52001
*Roy D. Buol/ Mayor
4
Reference: SR01
SR02
SR03
SR04
SR05 (Supervisor)
SR06 (DARE/SRO)
Agreement Copy to: Shirley Horstman
Kevin Kelleher
School District Code: 10.9199.2112.420.1119.000597 $290,824.00
This contract has been reviewed and approved as to form by Douglas M. Henry,
attorney for the Dubuque Community School District, and Crenna M. Brumwell,
Assistant City Attorney for the City of Dubuque, with the expectation that subsequent
extensions or renewals may be executed by the parties without the need for legal
review in the absence of textual change other than adjustment of dates and agreed
compensation.
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