Signed Contract_Hillcrest Family Services for Murphy Park Holiday Light Display Dec 20 and Jan 2021 Copyrighted
November 2, 2020
City of Dubuque Consent Items # 15.
City Council Meeting
ITEM TITLE: Signed Contract(s)
SUMMARY: Hillcrest Family Services for Murphy Park Holiday Light Display
December 2020 and January 2021.
SUGGESTED Suggested Disposition: Receive and File
DISPOSITION:
ATTACHMENTS:
Description Type
Hillcrest Family Services 2020-2021 Agreement Supporting Documentation
AGREEMENT
BETWEEN
THE CITY O� DUBUQU�, IOWA
AND
HILLCREST FAMIL.Y SERV(CES
This Agreement, �ated for reference purposes the�`�ay afi OQ"�P.��,, 2020,
is made and executed between the City of Dubuque, lowa, (City}, a municipal carporation,
and Hill�rest �amily S�rvices, (Hillcrest), an lowa corparation with its prineiple office in
Dubuque, lowa.
WHER�AS, City is the owner of Lnuis Murphy Park (the Park); and �
WH�R�AS, City and Hillcrest desire fio enter infio an Agr��m�nt whereby City
grants permission i;o Hillcrest to use the Park, upnn the terms and conditions hereinafter ��I
stated; i
NOW, THEREFORE, in cvnsideration of the mutual covenants and agreements of
the City and Hilfcr�st, each to fihe other, it is agreed as follaws:
SECTION 1. PREMISES. City hereby grants to Hilicrest the right tq use the Park as
sefi fnrfh her�in,
S�CTION 2. TERM OF AGREEMENT, Th� term of this Agreement is October 3q,
2020 through January �0, 2Q21.
S�CTION 3. RENTAL. Hillcrest must pay to City on or befare October 30, 2a20 rent
nf$1,00,
S�GTlON 4. USE QF PROPERTY.
4.1. Hillcrest agree5 that the Park will be used only for a holiday light display whereby
viewers will drive ar walk through the Park to view the display. Hillcrest will requir� all
viewers to stay on the roadway at all times.
4,2. The locatian of displays, canstruction type (if attached to trees ar buildings), and
alterafiions to grounds, must be approved by City's Leisure Services Manager prior to
installation. A written plan outlining fhe abav�-m�ntioned items must be submitted to th�
Leisure Services Manager by Octaber 23, 2020.
S�CTIQN 5. GROUNDS AND MAINTENANCE. Hiilcrest is r�sponsible far the
follawing:
(1) Prompt snow remaval from alf Park roadways,
(2) AI! electrical cnnnections for the displays, and the cost of electricity; Hillcrest
agrees tp reimburse the City for all costs during the term of this Agreement. All
temparary wiring and r�quired graund fault interrupter must be insta(led by a state
091520ba1
licensed el�ctricaE contractor. Na utility pnles may be energized until approved by
the City of Dubuque Buifding Services Departm�n�.
(3) �rectian and maintenance nf fihe displays.
(�) R�turn of all graunds to their original canditi�n after removal of the displays.
�(5} Prompt trash and litter pickup and removal throughout th� term of th�
Agreemenfi,
(6) Campliance with all applicable City ardinances, including building and
elecfirical cad�s.
S�CTION 6. MANAGEMENT AND CONTROL (?F TME PARK. Hillcrest agrees that
City will continue to have sole management authority and control of the Park, except that
Hillcrest is solely r�sponsible far controlling admission fio fhe Park and may charge an
entrance fee.
SLCTI4N 7, INSURANCE. Hiflcrest shall provide insuranc� as required by the
attached Insurance Schedule A.
S�CTI4N S. INDEMNITY. Hillcrest agr�es to save, d�fend, indemnify and hold
harmless City, its afficers, agents an� employees, against any and all Inss, damage,
claims, causes af action, judgments, costs and expenses that Gity m,ay her�after suffer,
incur, be put to, pay nr lay out by reason af the perfiormance or lack of performance by
Hillcrest and/ar its agents and emplayees of the conditinns af this Agreement,
SECTION 9. ASSIGNABILITY. Hillcrest shall n�t assign or transfer any interesfi in this
Agreement.
SECTI�N 10. TERMINATION. In the event Hillcrest fails tn keep, perform and observe
in a timefy and proper manner any of its covanants ar obligatians under this Agreemenf,
City may, at its option, terminate this Agr�ement by giving twenty-four hours notice ta
Hillcrest, in whieh ev�nt Hillcr�st shall immediately remove all of its displays pr other
equipment from the F�ark and t�estore the Park ta its ariginal candifion.
SECTION 11. SPECIA�. EVENT P�RMIT. Hillcrest must apply far and comply with all
requirements of the Special �vent Permit.
CITY OF DUBUQU�, IOWA HILLCREST FAMILY SERVICES
,c�� �'w�,/�����,w, ,
sy: sy:
� �� � L �
Michael C. Van Milligen
City Manag�r � � �QUI
Prmted Name
F:IUsersltsteeklelLlndahlWc�reements1H111crest Servlces-Murphy Park2020-2021_09152obal,docx
2
_ _ _ _ . __ __
Cifiyof Dubaque Insurance Requfreme�ifs for Lessess of Gity Aroperty and Ri�ht of Way
l.iaensees ar Permittees
INSURaNG� SCH�DUL.E A
9, Hillcrest Famfly Servfaes snall fiirnish a signed certificate of insurance to the Cify nf bubuque,
lo�va for fhe coverage required.in Exhibit I prior to the leas.e, license,or permft cornmencement,
All leasees of City propertq and right of way Iicensees or permiftees shall submit�n updated
certi�cate annually. �ach cer#ifia�te shall be prepared on the most current AGC�RD form approved
by the lowa Insuranoa Divislon or an equivalent. Each certificate shall include a statement under
D�s.cription of Qp�ratiqns as to why the oertificate was issued,Projecf: Murphy Park Holiday
Light Diaplay:
2, All policiea of insurance required hereunder shall be with an Insurer authariz�d to.do business in
low�and.all insUrers shalf have a rating of A or better In the current A,M, sest's Ratinc�Guide.
3, Each eertificaf�si�all b�furnished to the Finance pepartment of the City of p�bu�ue.
4. 1'he lessee, I�censee, or�ermittee shall be requlred to carry the mirfimum coveragellimits,or
greater if requir�d by faw or other legal agreement,in ExhibiC I.Failure to provide the required
minimum aoverag�shall nat fie deemed a waiver af s.uch requlremenfs by the City of Dubuque.
5. F�ilure to nbtain or m�intain the rec�ufred insurance shall be co�7sidered a material breach of the
lease,licai�se,�r permit.
6. All req�tlracl endarsements shall be attached to certiffcata.
7. Whenever a spe.cific 15q Porm is refereneed the current editlon nf the form must be used unless
an equivalent form is approvecl by the Director of Financ�and Budget.The lessee,licsnsee, ar
permittee musY identify and Ilst in writing all deviations and exclusions from the l50 fo.rm.
8. if less�e's, Ilcensee's,or permiEtee's lirriits of liahility are higher than the requir�d minimum limits
then the lessee's,licensee's,or permittee's Iimits shall be this agreement's requirad ifmits.
9. Lessee, licensee,or p�rmittee shall require all suU�onEractors and swb-subconfractors ta ohtain
and maintain during the pertoemance of work Insurance For the coverages described in this
Insurance Schedule and shall obtain certificates of insurance From all suoh subcankr�ctora�nd
sub-�ubcantractors. Lessee,licensea,nr permittee agrees thaf it sFrall bs Ilable far the Pailure of a
subCqntractor ancl su�-subcontl�aatar to obtaln and m�intain such coverag�.The City may
request a copy of such certlficates fram the lessae,licensee,or permittee,
10. Less�e, I(aense&permittees shall be responsfble for deductibles and self-insureci retention.
I��ge 1 af 4 Sch�dule A Lessees Of Gity Propetty;Riyht pP Way Licensees or Parmittees M�y 2Q19
Cify of Attbuque Insurance Reqt�irern�nts far Less�es of Ctty property and Ri�lit oF Way
l,icen�e�s or Pen�niftees
IN�URANCE SCHEDULE A (�ontinued} I
�x�iair i '�
A) C(�MM�F7CIAl.Ca�N�I�AL LIABILfTY II
General Agc�regate Llmft $2,OQO,dDO '
Produots-Gompleted�peratiai�s Aggregate l.,imit $1,000,000
Personal and Advertisinr� InJury Limft $1,0O�,ODO '
�aah O�currenae $1,000,000
F'ire D.ttr�ttge L.imit(any one occurrence) $50,OD0
Nledlaal P�yments $5,oDo
1y C�ver�ge shall be written on an occurrenae,not clalms made,farm.The general
liability aoverage shali be written in a�cord with ISO Fvrm CG 00 01 or bu�iness
awners farm 6P 00 02. All deviatio.ns from the standard ISO commercial general
li�bility fnrm CG o0�1,or Business owners form BP 00 02,shall be clearly
ldentifiad,
2} Include I�O endorsement Porm CG 26 04'"Desig�iatecE Location(s)General
Aggregate L.iinit"
3} Innlud�.sndorsement indic�ting that cover.age is primary and non-cantrlbuto.ry.
�} Include Preseruation of G�vernmenGal Immunitles Endo�sement(Sample
attached).
5} Incluele addi#ionzl Insured endorsement For:
The Gity of DubuqUe, including all its eleoted and appoinfed affioials, all Its
emplayees.and volunteers,all its boards,commfssions andlor autharities anel
thelr baard membars,employees and volunteers,Use ISO farm CG 2�10
(Ongainc�ope4•atfons)ar its.equivalent.
6) If lessee, licensee,or permittee utilize.s Trikkes ar Segways in the conduct of
businsss,include an en�orsement reflecfing thaf these vehicles are not excluded
fro.m Commercial General t�iability coverage.
7) Polioy shall inelude Walver of f�fght to F2eoover from Others Enclorsement.
B) UVORK�RS'GQNIPENSATION&EMPCOY�t25 LIpB1�.17Y
�tatutory�enePil•s covering�II emplq.yees lnJured on the Job by�ccident or disease.as
prescrfbed by lowa Code Chapt�r 85.
Coverac�e A Stafutory—State of lowa
Coverage� Employers Li�bility
Each Accident $10qo0o
Each Employee-Disease $100,000
Policy Llmit-Disease $500,OD0
Policy shall include Waiver of R(ght to Recover from c3thers endorsement,
Coverage B limits shal!be c�reater if required by the umbrella/exc�ss insurer.
QR
Nonelect(on af Workers'Compensation or Employers'Li�bility Coverac�a undar lowa
Code sec.87.22. Gnmpleted form must Ue attached.
P�t�e 2 of 4 Scheclul�A Lessees Of City Property;Righr Qf Way Lfaensees or Permittees May 2419
__— _
Cityof ClubuqiEe I��surance Fieqpirements For L�ssees of Gity Property and.Right af Way
Licensees or Permittees
INSURANCE SCHEDULE A (CQntinued}
� G� PQ�.LUTIbN UABILITY
� Coverage r�quire.d: �yes X no
Pollutlon liabillty covei�ac�e shall be required if the lessee,coi�tracting party,or permittee
h�s any pollution�xposure for abat�ment of hazardous or contaminated materfals
[ncluding,but not limfted to,petrofeum products,the removal aF lead,asbestos,or PCss.
Pollution product and aompleted operations eoverage shall also be covered.
�ach oc�urrence $2,OOO,pDO
Poliay Aggregate $4,Qpp,Q00
�) policy to fnclude joh sits and tran�partation coveraye.
2) Include addiFianal Insured for:
The.Gify of Dubuque,including all its efected and appoir�ed ofFicials, all its
emplbyees�nd volunteers,all its b�ards,c.ommissions andlnr authorities and
their bo�rd members,emplayees and volunteers.Use 1SO form CG 2Q10.
(qngolnc�operations)or its equivaient and GG2037(completed operations7 or
its equlualenh.
3) Include.Presetvatian of Gavernmantai Irnmunities Endorsement.
4) I�ro�ide evldence nf coverage for 5 years afxer compfetion of project.
D) PROPERTY IfYSURANCE R�QUIR�p BY E.EASE,LICENSE,qR p�FtNIIT
_yes X np
Evfdence of property cdverage provided: ,�yes
Inclucle the City of pubuque as Lender l.oss Payable.
�� RICHT-OF•WAY WORK ONLY:
UMBR�LLAlEJ{Cfi55 $1,0OO,OpO
^yes X no
Umt�rella/excess Ilabllity coverage i�ust be at least fpllowing form with the Underlying I
palicies Inol�id�d herEln. t
F) F1.0i7q INSU�tNACE
�yes X no
If f�equlred Goverage $
Page 3 of 4 Schedule A Lessees Of City Property;f2igh#df Way l.icensaes nr Permittees May 2�13
Gityaf Dubuque Insurance Reqqir�ments for Lesseas of City Property and Ftight of Way
Licensees or Permitte�s
PRES.�RVATION OF GOVERNME�ITAL IMMUNITIE� END�RS�MENT
1. Nonwafver of Co.vernmental Immunilv._The fnsurer exprassly ac�rees and states that the purphase
af thi�poll�y and the inelueling of the City of Dubuque�,lowa as an Additional Insured does.not waive any
of the.�efensea af gavernmehtal immunity avai(able tn the C(ty of 17ubuque, lowa under Cod�of lowa
Seotian 670.4 as It is naw exists.and as it m�y ba amended from tlme to kime.
2. Gfaims Goveraqe.Tha insurer further agrees that Yhis pnlicy of insurance shall oover only those
claims not subJect fq the d�fanse of governmental immunity under the Code oi lowa Section 670.4 as it
now exists and as it may be amended from tiirme to tlrne,Thase clafms nat subject to Code af iowa
5ection G70.A ahall be c�v�recl by the terms and cnnditions of this insuranc�palicy,
3. As�er�lon of.Governrr�ent Immunitv.The City of Dubuque, lawa shall be responsible for�sserting
any deFense of governm�ntal immunity,and may do so at any time and shall do sa upon fhe timely written
request oP the insurer,
4, Non-Denial of Cnverane..The.insurer shall nnt deny coverage under this palicy and the insurer
shall not deny any of the rlc�hfs and benef+ts acnruing ta the City of D��buc�ue, lowa under this palicy for
reasohs of gave.rnment�l irrimui7lt.y unless and until a court aP competent jurisdicfEon has ruled in favor of
the defense(s)of governmental Ir�munity asserted by the City of Dubuque, lowa.
(�o.t7ther�hanpe ln Poliou.The a�ove preservatlonoF gavernmental immunities shall not otherwlse
change or alter th�cover�ge availabl�under the pQlicy,
��������
(AEPARTMENT fVIANAGER: FILL IN ALL BLANKS AND CHECK BOX�S�
Page 4 of 4 Schedule A Lessses Of City Property;Right Qf Way Liovnsees or Perm(ttees May 2099
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-_ _ _ _ __ _ _ -_ -
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�.RQ'� CERTIFICATE OF LtABILITY INSURANCE bA'iE(MhNun1YWY�
6/26f2020
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C�ItTIF[Gl�7E DQES IVO'i'iUF'�IIitVIA71VL'l,Y AR NEGATIV�I.Y AIYI�ND� EXTENR OR AL.'I�R TH� COVERAG�AF�QRaED BY THE pOLIC1ES
BELpW. THIS C�RTIFIGATE OF INSl1RAFIGE Of?�S NU7'CONSTITU7�p CnNTRACT BETWEEN THE ISS{11NC INSURER(S}, AUiHpR�D
REPR�SENT,47NE Qli PKQDUGEIt,AND THE CER77FrCA'1�HOLD�R.
IMpORTAN7: tf We ce�tl�cafe hotder is an ADbffIqNAL INSUR�p,1he pvlicy(ies)must have ADDI'i'IpNAI,INSUR�D pravisions or be endorsecf.
ff SUBRpGA770N IS WAIVED,auh}ecE#a 1he t�rrns and conditions nf fhe pallcyy c�:��tain policies may rec{uire an endarsein��t, q stat�,�e���t on
Uas cer6fic�fe dae5 not confer rights bo the oerti�ieate Nolder In lieu of such endnrseme�it(s}.
Pxaoucert caNracr
Cottingham&Rutler �QN� _
John Llnk a�,�,�•563-587-5000 ac,No);563•583-7339
Sp0 Main St. �•"�'`��
AAQRE33:
DUbuqUe IA 52001 INSUItEli S AFFOqbINd COVERAG� ����
irisurs�Ra:Phlladal hia lndamnit Insurance Com an �805p
INSUfi�O MILCREi IN5UKBR8:
Hlllcrest Family Services,Inc
and Birch House Gorparation ��.suR�Rc:
2005 Asbul'y Road nusuneR o r
Rubuque IA 52QQ1 INSURER6:
INSURER F;
GQVE�iqCtiES GERI1FICpTE NUMBER:174911596� REVISIQN NUMSER:
THfS lS TO CERTI�Y THAT THE POUCIES pF INSURANCE I.IST�p BELOW HAVE BEEN ISSUCp TO TH�INSURED NAMEp ABOVE�'OR THE POLICY PERiOD
INDICAT�b. NnTWITHSTANDINO ANY REQUIREMENT, T�RM OR CONbITION OF ANY CONTRACT OR OTHER DOCUMENT WITM RESPECT TO WtiICM THIS
CERTIFIGAT� MAY BE ISSU�p OR MAY PERTAIN, THE INSURANGE AFFORDED BY THE POLICI�S D�SCRIBED HEREIN IS SU8JEC7 TO ALL THE TERMS,
EXCLU510NS ANp CONI7171QNS OF SUCH POLICIES,LIMITS 5HOWN MAY HAVE BEEN REDUGED BY PAID GlAIMS,
IN§R A4pL SUBR
�� TYPEOKlMS11RANCE POLICYNUMBEft pbLICYEFF POL[CYEW'
fYIIWDq! NAWDD LIMRS
A X COMMERCIA4GENERALLIAHILt1'Y PHPK29q9820 711l2020 7/1/2021 FACH oCCURRENCE $1,000,000
CLAIMS-MADE a OCCUR PREMISES Ee oqcur ence $1,0�0,000
MED EXp(Any one person) $20,000 ^�
P�RSONAI.B ADV INdURY $1,000,000
G�N'I.AGGR�GAT�LIMITAPPLIESPER: GENEftALA00REGATE $3,000,000
POLIGY�PRQ- �
J�CT ��C pROpUCTS-COMP/OP AGG $3,000,000
OTHER: �
$
A AvroMoutL�tWxiury PHPIC214982p 7!1(2020 7/1/2021 CpMB N6p SINGLE LIMI7
Ea eccldenl $7,OOO,p00
X ANY AUTO BODILY INJURY(paf pareon) $
OWNED SCH�pUf.E[l _�_
AU70S pNLY AUTOS BODILY INJURY(Per accidant) $
X MIRE6 X NON-OWNED PROF'ER7Y�AMAGE
AU70S ONLY AUTn9 oPlLY
Per acc(denl �
$
A X �ga������ x oaCUR PHUB680965 7/7/2018 7�1/2p2Q EACHOCCURRENCE $�,000,000
�C���-�� CLAIMS•MADE
AG�REGATE $4,p00,000
� DE� x RETENTION$ $ '
WORI(ERS CQMPENSATION
ANDEMWLOYER5'LWBILRY Y�N STA7U7E ERH
ANYPROPRIE70RfPARTNERl6XECUTIV� E.L.�ACIi ACCI�ENT
OFFICEf2lMEMBEREXCLl1DE07 � NfA $
�Mandatory in Nf� E.L.DISEAS�-�A EMPLOYEE $
IFyos,doacdba under
IJ�SCRIP710N p�OpERATIONS helow E.L.bISEASE-POIICY LIM{T $
A Profaesional PHPK19B7969 7/112019 71�l202p A pregaleloccurrence $3M1$1M
A Propvrly PHPK19�J79�9 7/7/2019 7/112020 gl�enket Bullding 21,312,131
8lanket Qontants 2��y�02
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Re:Reflecllons in the Park
The City of Dubuque,fncluding all its elsatecl and appolnted officials,all its employees and volunteers,all Its boards,cnmmissions andlo�•authorities and iheir
board memUers,em�loyees and volunteers aro additlonal insured on lhe General Liability�olicy on a primary,non-contributary basis subJeot to the tei�ms and
conditions of the pol cy forms.A Governmental Immunities endorsemant for the additianal insureds are attached to the General Liability policy.
CE1271FICATE HOLbER CANCELLATIQN
SHOULD ANY OF THE ISgOVp DESRRIF3Ep PtlLICIES gL CANC�1,l.Ep B�pOC1�
T1� EW'IRA710N UA'TE 7fiEREOF� N0710E WILL BE pELNEC2LD IN
ACGQRDANC6WrTHTHE Pp1,ICYPROVI510NS.
Clty Of DU�UC�UB
50 W 13th St a�mioR�owern�s�r,rntrve
Qubuque IA 52001
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q�19L�3-2015,p�C�13L3 ClD�SP�fiAl7QN. d►II�igi��rreserveti.
ACORb 25(24'16103) The pCORD name and laga are regisi�ered mar{i.af ACOItD