Hamilton Street Storm Sewer ExtCITY OF DUBUQUE, IOWA
MEMORANDUM
April 30, 2001
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
Hamilton Street Storm Sewer Extension Project
Sealed bids were received on the Hamilton Street Storm Sewer Extension Project.
Public Works Director Mike Koch recommends the award of the contract to the Iow
bidder, Drew Cook & Sons, Inc., in the amount of $23,285.73.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Michael A. Koch, Public Works Director
TO:
FROM:
SUBJECT:
CITY OF DUBUQUE, IOWA
MEMORANDUM
April 30, 2001
Michael C. Van Milligen; City Manager
Michael A. Koch, Public Works Director
Hamilton Street Storm Sewer Extension Project
INTRODUCTION
The enclosed resolution provides for the reconstruction of the storm
Hamilton Street between Garfield Avenue and the railroad tracks.
DISCUSSION
sewer on
The project provides for the replacement of approximately 260 feet of 36" corrugated
metal pipe with reinforced concrete pipe on Hamilton Street between Garfield Avenue
and the railroad tracks. A large sinkhole has resulted from the deterioration of the
existing pipe.
Sealed bids were received for the project on April 24, 2001. The results of the bidding
process are as follows:
Drew Cook & Sons, Inc.
CDI Excavating
McClain Excavating
Horsfield Construction
Tschiggfrie Excavating
Jackson Excavating
WC Stewart Construction
Connolly Construction
Fondell Excavating
$23,285.73
24,832.90
25,931.45
26,318.17
27,400.95
27,520.85
29,794.62
30,053.85
36,385.55
The Iow bid submitted by Drew Cook & Sons, Inc. of Dubuque, Iowa, is 5.9% under
the engineer's estimate. The completion date for the project is September 28, 2001.
RECOMMENDATION
I would recommend that the City Council award the contract to Drew Cook & Sons,
Inc. of Dubuque, Iowa, in the amount of $23,285.73.
BUDGET
The estimate for the project is as follows:
Estimate Bid
Construction Contract
Contingency
Engineering
$24,755.85
2,475.59
4,084.72
$23,285.73
2,475.59
4,084.72
Total Project Cost
$31,316.16
$29,846.04
The project will be funded from the Storm Sewer Construction Fund from a Fiscal Year
2000 appropriation in the amount of 975,000. There will be additional project costs
associated with I & M Rail Link. A portion of the storm sewer is located under the
railroad track rail. The cost to restore the tracks will be done under a separate
contract.
ACTION REQUESTED
The City Council is requested to adopt the attached resolution awarding the
construction contract for the Hamilton Street Storm Sewer Extension Project to Drew
Cook & Sons, Inc.
MAK/vjd
Prepared by Deron Muehring, Civil Engineer
cc: Gus Psihoyos, Assistant City Engineer
Prepared by: Michael A. Koch, Public Works Director Address: 50 W. 13~" Street, Dubuque, iA 52001~-864
RESOLUTION NO.178-01
RESOLUTION ADOPTING PLANS AND SPECIFICATIONS
Whereas, on the 28® day of March, 2001, plans, specifications, form of contract and
estimated cost were filed with the City Clerk of Dubuque, Iowa for the Hamilton Street
Storm Sewer Extension Project.
Whereas, notice of hearing on plans, specifications, form of contraCt, and estimated
cost was published as required by law.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, iOWA:
That the said plans, specifications, form of contract and estimated cost are hereby
approved as the plans, specifications, form of contract and estimated cost for said
improvements for said project.
Attest:
Passed, adopted and approved this 7th day of
May ,2001.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
Prepared by: Gus Psihoyos. Assistant City En.qineer Address: 50 W. 13~ Street, Dubuque, IA 52001-4864
RESOLUTION NO.179-01
AWARDING CONTRACT
Whereas, sealed proposals have been submitted by contractors for the
Hamilton Street Storm Sewer Extension Project pursuant to Resolution No.
131:;01 ;and notice to bidders published in a newspaper published in the City
of Dubuque, Iowa on the 6th day of April, 2001.
Whereas, said sealed proposals were opened and read on the 24TM day
of April, 2001, and it has been determined that the bid of Drew Cook &
Sons, Inc. of Dubuque, Iowa in the amount of $23,285.73 was the lowest
bid for the furnishings of all labor and materials and performing the work as
provided for in the plans and specifications.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the contract for the above improvement be awarded to Drew
Cook & Sons, Inc. and the Manager be and is hereby directed to execute a
contract on behalf of the City of Dubuque for the complete performance of
the work.
BE IT FURTHER RESOLVED:
That upon the signing of said contract and the approval of the
contractor's bond, the City Treasurer is authorized and instructed to return
the bid deposits of the unsuccessful bidders.
Passed, approved and adopted this 7th day of May
2001.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
~/Jeanne F. Sc~r~eider, City Clerk
Prepared by: Gus Psihoyos, Assistant City Engineer Address: 50 W. 13th Street, Dubuque, iA 52001-4864
RESOLUTION NO. -01
AWARDING CONTRACT
Whereas, sealed proposals have been submitted by contractors for the
Hamilton Street Storm Sewer Extension Project pursuant to Resolution No.
__ and notice to bidders published in a newspaper published in the City
of Dubuque, Iowa on the 6th day of April, 2001.
Whereas, said sealed proposals were opened and read on the 24th day
of April, 2001, and it has been determined that the bid of Drew Cook &
Sons, Inc. of Dubuque, Iowa in the amount of $23,285.73 was the lowest
bid for the furnishings of all labor and materials and performing the work as
provided for in the plans and specifications.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the contract for the above improvement be awarded to Drew
Cook & Sons, Inc. and the Manager be and is hereby directed to execute a
contract on behalf of the City of Dubuque for the complete performance of
the work.
BE IT FURTHER RESOLVED:
That upon the signing of said contract and the approval of the
contractor's bond, the City Treasurer is authorized and instructed to return
the bid deposits of the unsuccessful bidders.
Passed, approved and adopted this
2001.
day of
Attest:
Terrance M. Duggan, Mayor
Jeanne F. Schneider, City Clerk
Ci~ofDubuque
DATE:
BID TABULATION FOR: Hamilton Stree¢Storm Sewer Reconstruction
EST.
ITEM QTY. UNIT UNIT COST
BIDDER: Drew Cook BIDDER: CDI Exc. BIDDER: M'Clain BIDDER: Horsfleld BIDDER: Tschiggfrie
UNIT UNIT UNIT UNIT UNIT
COST TOTAL COST TOTAL COST TOTAL COST TOTAL COST TOTAL
Clearhag & Gtubblng L00 Lump $400.00 $400.00 $300,00 $300.00 $600.00 $600.00 $425.00 $425.00 $2.250.00 $2.250.00 $800.00 $800.00
36" Class IV RCP 15.00 Lin. Fi.. $80.00 $1,200.00 $69.00 $1 035.00 $80.00 $1,200.00 $110.00 $1.650.00 $70.00 $1,050.00 ~ $82.75 $1,241.25
36" RCP I40.00 Lin. Ft. $65.00 $9.100.00 ~ $59.75 $8,365.00 $67.00 $9,380.00 $72.50 $10,150,00 $57.00 $7,980.00 ~ $69.45 $9,723.00
5' Dia. MYl Base 2.00 Each $240.00 $480.00 $235.00 $470.00 $400.00 $800.00 ~ $250.00 $500.00 $800.00 $280.00 $560.00
5' Dia. MH Sidewall 22.07 L~n,Ft. $155.00 $3,420.85 ~ $139.00 $3,067.73 $120.00 $2,648.40 ~ $145.00 $3,200.15 ~ $131.00 $2,891.17 ~ $195.00 $4,303.65
Mat~hole Cover & Frame 2.00 Each $400.00 $800.00 $260.00 $520.00 $320.00 $640.00 ~ $575.00 $1.150.00 $300.00 $600.00 ~ $285.00 $570.00
Tap Ex/sting Manhole 1.00 Each $100.00 $/00.00 ~ $350.00 $350.00 $400.00 $400.00 ~! $250.00 $250.00 $250.00 $250.00 $200.00 $200.00
C-Collar36" RCP 1.00 Each $450.00 $450.00 ~ $200.00 $200.00 $350.00 $350.00 $275.00 $275.00 $500.00 $500.00 $125.00 $125.00
TOTAL ESTIMATE $24,755.85 TOTALBi~ $23,285.73 TOTALBID $24,832.~0 TOTALBID $25,931.45 TOTALB1D $26,318.17- TOTALBID $27,400.95
OVER / UNDER (-) -5.9% 0.3% 4.7% 6.3% 10.7%
Page 2
City of Dubuque
BID TABULATION FOR:Hamilton StreetStormSewer Reconstruction
DATE:
EST.
ITEM QTY. UNIT UNIT COST
EST.
TOTAL
BIDDER: Jackson Exc. BIDDER: WC Stewart BIDDER: Connolly BIDDER: Fondell Exc.
[rN1T UNIT UNIT UNIT
COST TOTAL COST TOTAL COST TOTAL COST TOTAL
Clearing &Grubbing 1 Lump $400.00
36" ClasslV RCP 15 Lin. Ft. $80.00
36" RCP 140 Lin. Ft. $65.00
5' Dia. MH Base 2 Each $240.00
5' Dia. MH Sidewall 22,07 Lffi. Ft, $155.00
Manhole Cover& Frame 2 Each $400.00
Tap Existing Manhole 1 Each $100.00
C-Collar 36" RCP I Each $450.00
intake 101-C Complete 1 Each $1,610,00
Bedding Stone, 1" Clean 95 Ton $10.00
Limestone Backfill 670 Ton $5.00
3/4" Rolled Stone Base 37 Ton $10.00
AC Street Patch w/Full Depth Saw Cut 27 Ton $75,00
Traffic Control I Lump $500.00
$400.00 ~ $850.00 $850.00 ~ $660.00 $660.00 ~ $1,000.00 $1,000.00 ~ $2,000.00 $2,000.00
$1,200.00 ~ $88.00 $1,320.00 ~ $95.90 $1,439.70 ~ $85.00 $1,275.00 ~ $104.00 $1,560.00
$9,100.00~ $68.00 $9,520.00 ~ $72.28 $10,119.20~ $72.50 $10,150.00 ~ $104.00 $14,560.00~
$480.00 ~ $240.00 $480.00 ~ $850.00 $1,700.00 ~ $750.00 $1,SO0.O0 ~ $490.00 $980.00~
$3,420.85 ~ $155.00 $3,420.85 ~ $196.00 $4,325.72 ~ $155.00 $3 420.85 ~ $165.00 $3,641.55
$800.00~ $400.00 $800.00 ~ $325.00 $650.00~ $375.00 $750.00 ~ $300.00 $600.00~
$100.00 ~ $200.00 $200.00 ~ $350.00 $350.0o ~ $400.00 $400.00 ~ $440.00 $440.00
$450.00 ~ $450.00 $450.00 ~ $775.00 $775.00 ~ $415.00 $415.00 ~ $600.00 $600.00
$1,610.00 ~ $1,610.00 $1,610.00 ~ $2.250.00 $2,250~00 ~ $2,700.00 $2 700.00 ~ $2,000.00 $2,000.00
*3,350.00~ $7.50 *5,025.00 ~ $5.50 $3,685.00~ $5,50 $3,685.00 ~ SS.00 $5,360.00~
$370.00 ~ $10.00 $370.00 ~ $9.$0 $35150 ~ $11.50 $425.50 ~ $12.00 $444.00~
$2,025.00 ~ $75.00 $2,025.00 ~ $82.50 $2,227.50 ~ $105.00 $2,835.00 ~ $100.00 $2,700.00
$500.00 ~ $500.00 $500.00 ~ $330.00 $330.00 ~ $500.00 $500.00 ~ $360.00 $360.00
TOTAL ESTIMATE $24,755.85 TOTAL BID $27,520.85 TOTAL BID $29,794.62 TOTAL BID $30,053.85 TOTAL BID $36,385.55
% OVER / UNDER (-) 11.2% 20.4% 2L4% 47.0%
CITY OF DUBUQUE, IOWA
MEMORANDUM
March 27, 2001
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
Hamilton Street Storm Sewer Extension
Public Works Director Mike Koch recommends initiation of the bidding process for the storm
sewer extension on Hamilton Street between Garfield Avenue and the railroad tracks, and further
recommends that a public hearing be set for May 7, 2001.
I concur with the recommendation and respectfully request Mayor and City Council approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Michael A. Koch, Public Works Director
CITY OF DUBUQUE, IOWA
MEMORANDUM
TO:
FROM:
SUBJECT:
March 26, 2001
Michael C. Van Milligen, City Manager
Michael A. Koch, Public Works Director
Hamilton Street Storm Sewer Extension
INTRODUCTION
The enclosed resolutions authorize the bidding procedure for the
reconstruction of the storm sewer on Hamilton Street between Garfield
Avenue and the railroad tracks.
DISCUSSION
The project provides for the reconstruction of approximately 260 feet of 36"
corrugated metal pipe on Hamilton Street between Garfield Avenue and
railroad tracks.
A large sinkhole has resulted from the deterioration of the existing pipe. A
map showing the location the project is attached.
The schedule for the project is as follows:
Advertisement for Bids
Notice of Public Hearing
Receipt of Bids
Public Hearing
Award of Contract
Completion
April 6, 2001
April 20, 2001
April 24, 2001
May 7, 2001
May 7, 2001
September 28, 2001
RECOMMENDATION
It is recommended that the City Council establish the date for the public
hearing and authorize the City Clerk to advertise for proposals.
BUDGET IMPACT
The estimate for this project is:
Construction Contract
Contingency
Engineering
Total Project Cost
$24,755.85
2,475.59
4,084.72
$31,316.16
The project will be funded from the Storm Sewer Construction Fund from a
Fiscal Year 2000 appropriation in the amount of $75,000.
ACTION REQUESTED
The City Council is requested to establish the date of public hearing and to
authorize the City Clerk to advertise for proposals through the adoption of
the enclosed resolutions.
MAK/vjd
Prepared by Deron Muehring, Civil Engineer
cc: Gus Psihoyos, Assistant City Engineer
Project Location -_.
CITY OF D{.FBUQUE, ENGINEERING D,_,PART~,=:,T.N ~f~¥ . DUBUQUE, IOWA
Hamilton Street Storm SeWer Reconstruction C:/P# 320-696
Prepared by: Michael A. Koch, Public Works Director Address: 50 W. 13th Street, Dubuque, tA 52001-4.864
RESOLUTION NO. -01
PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated cost for the
Hamilton Street Storm Sewer Extension Project, in the estimated amount of $31,316.16,
are hereby approved and ordered filed in the office of the City Clerk for public inspection.
Passed, adopted and approved this
day of , 2001.
Attest:
Terrance M. Duggan, Mayor
Jeanne F. Schneider, City Clerk
Prepared by: Michael A. Koch. Public Works Director Address: 50 W. 13~ Street, Dubuque, IA 52001-4864
RESOLUTION NO. -01
FIXING BATE OF HEARING ON PLANS AND SPECIFICATIONS
Whereas, the City Council of the City of Dubuque, Iowa has given its preliminary
approval on the propoSed plans, specifications, and form of contract and placed same on
file in the office of the City Clerk for public inspection of the Hamilton Street Storm Sewer
Extension Project.
NOW THEREFORE, BE IT RESOLVED BY THE CtTY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That on the 7th day of May, 2001, a public hearing will be held at 6:30 p.m. in the
Public Library Auditorium at which time interested persons may appear and be heard foror
against the proposed plans and specifications, form of contract and cost of said
improvement, and the City Clerk be and is hereby directed to cause a notice of time and
place of such hearing to be published in a newspaper having general circulation in the City
of Dubuque, Iowa, which notice shall be not less than four days nor more than twenty days
prior to the day fixed for its consideration. At the hearing, any interested person may
appear and file objections to the proposed plans, specifications, contract, or estimated cost
of the improvement.
Passed, adopted and approved this day of
, 2001.
Attest:
Terrance M. Duggan, Mayor
Jeanne F. Schneider, City Clerk
NOTICE OF HEARING ON PLANS AND SPECIFICATIONS
Notice of public hearing on proposed plans and specifications, proposed form of
contract and estimate of cost for the Hamilton Street Storm Sewer Extension Project.
NOTICE IS HEREBY GIVEN: The City Council of Dubuque, Iowa will hold a public
hearing on the proposed plans, specifications, form of contract and estimate of cost for the
Hamilton Street Storm Sewer Extension Project, in accordance with the provisions of
Chapter 384, City Code of Iowa, at 6:30 p.m. on the 7th day of May, 2001 in the Public
Library Auditorium in Dubuque, Iowa. Said proposed plans, specifications, form of contract
and estimate of cost are now on file in the office of the City Clerk. At said hearing any
interested person may appear and file objections thereto or to the cost of the
improvements.
Any visual or hearing-impaired persons needing special assistance or persons with
special accessibility needs should contact the City Clerk's office at (319) 589-4120 or TDD
at (319) 589-4193 in the Human Rights Department at least 48 hours prior to the meeting.
2001.
Published by order of the City Council given on the
day of
Jeanne F. Schneider, City Clerk
Prepared by: Michaet A. Koch, Public Works Director Address: 50 W. 13th Street, Dubuque, IA 52001-4864
RESOLUTION NO. __-01
RESOLUTION ADOPTING PLANS AND SPECIFICATIONS
Whereas, on the 28th day of March, 2001, plans, specifications, form of contract and
estimated cost were filed with the City Clerk of Dubuque, Iowa for the Hamilton Street
Storm Sewer Extension Project.
Whereas, notice of hearing on plans, specifications, form of contract, and estimated
cost was published as required by law.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That the said plans, specifications, form of contract and estimated cost are hereby
approved as the plans, specifications, form of contract and estimated cost for said
improvements for said project.
Passed, adopted and approved this
day of , 2001.
Attest:
Terrance M. Duggan, Mayor
Jeanne F. Schneider, City Clerk
Preoared by: Michael A. Koch. Public Works Director Address: 50 W. 13TM Street, Dubuque. iA 52001-4864
RESOLUTION NO. -01
ORDERING BIDS
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That the Hamilton Street Storm Sewer Extension Project is hereby ordered to be
advertised for bids for construction.
BE IT FURTHER RESOLVED, that the amount of the security to accompany each
bid shall be in an amount which shall conform to the provisions of the notice to bidders
hereby approved as a part of the plans and specifications heretofore adopted.
That the City Clerk is hereby directed to advertise for bids for the construction of the
improvements herein provided, to be published in a newspaper having general circulation
in the City of Dubuque, Iowa, which notice shall not be less than four days nor more than
forty-five days prior to the receipt of said bids at 2:00 p.m. on the 24th day of April, 2001.
Bids shall be opened and read by the City Clerk at said time and will be submitted to the
Council for final action at 6:30 p.m. on the 7th day of May, 2001.
Passed, adopted and approved this
day of , 2001.
Attest:
Terrance M. Duggan, Mayor
Jeanne F. Schneider, City Clerk