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Fire Grant ApplicationCITY OF DUBUQUE, IOWA MEMORANDUM May 2, 2001 TO: FROM: SUBJECT: The Honorable Mayor and City Council Members Michael C. Van Milligen, City Manager Fire Grant Application Fire Chief Dan Brown is recommending approval of a $45,000 grant application to the Federal Assistance to Firefighters Grant Program. The grant would implement a wellness/fitness program in the Dubuque Fire Department. The application is for $43,000 for equipment, $500 for professional fitness trainer contract and $1,500 for training six department members as personal fitness trainers. The federal share would be $31,500 and the local share would be $13,500. I concur with the recommendation and respectfully request Mayor and City Council approval. Michael C. Van Milligen MCVM/jh Attachment cc: Barry Lindahl, Corporation Counsel E. Daniel Brown, Fire Chief CITY OF DUBUQUE, IOWA MEMORANDUM May 2, 2001 TO: Michael C. Van Milligen, City Manager FROM: E. Daniel Brown, Fire Chief SUBJECT: Fire Grant Application The United States Congress has appropriated $100,000,000 for the Assistance to Fireflghters Grant Program. The Federal Emergency Management Agency, United States Fire Administration, is administering this grant program. There are six eligible categories that the Fire Department may apply and they are: training, wellness/fitness, vehicles, firefighting equipment, personal protective equipment and fire prevention programs. The grants are to be distributed to departments in the area with the greatest need. There are over 30,000 fire departments eligible for these grants. Grants will be awarded to volunteer, combination volunteer and career departments. The Fire Department has processed an application for the Wellness/Fitness category that will provide for the pumhase of six (6) treadmill exercise machines, placing one in each fire station, funding for a professional fitness trainer and training and certification for six members of the department to become personal fitness trainers in order to provide on-going assistance. The grants require a local match that consists of 30% for communities over a population of 50,000 and for communities under 50,000, a 10% match. The application is for $43,000 for equipment, $500 for professional fitness trainer contract and $1500 for training the six department members as personal fitness trainers, for a total of $45,000. The Federal share would be $31,500 and the local share would be $13,500. Items included in the C.I.P. for improvements to Fire Headquarters would be deferred and re- budgeted in future years to provide for the local match. This program would include a mandatory participation policy for the members of the department. The receipt of this grant would enhance the physical fitness and health of the firefighters, help reduce the chances of respiratory impairments and illness and deaths from heart attacks. This would work in conjunction with the health and wellness programs that are currently in place for city employees. I respectfully request permission to proceed with the process. EDB:Is Fire Department E. Daniel Br.wn. Chief May 1, 2001 Federal Emergency Management Agency USFA Grant Program Technical Assistance Center 16825 South Seton Avenue Emmitsburg, MD 21727 8898 Dear Sirs: Please find enclosed an application for a firefighting grant for the Dubuque Fire Department. Our application falls under the category of Wellness/Fitness Program. We are requesting funds to purchase treadmill exercise machines and education and training from professional physical fitness trainer and training and certification for six of our members to become personal physical trainers to be utilized on our Fire Department. This funding will enable us to complete our wellness and fitness program and enhance our firefighter performance as well as their wellness and fitness that is a direct benefit to the citizens of the City of Dubuque I appreciate the time you take to review our application and thank you for considering it. Our telephone number is (563) 589-4160, our fax number is (563) 589-4209 and my e- mail address is dbrown@cityofdubuque.org Sincerely. E. Daniel Brown Fire Chief Dubuque Fire Department 11 West 9m Street Dubuque, IA 52001 4839 APPL.ICATION FOR Dub*~Que F:re Dep~r~ment '1 West 9th Street Dubuque, IA 52g01 ~S39 ~ o,r~.~,~j Fire Departmen CLt'~ O~ DubuqtJe .%lLchael ~. Van %hlh~en Clt~ Nlana~er (563 BUDGET INFORMATION--NONCONSTRUC TION II West 'hh Street l~ul)uque, 1'~ 5~001 q839 I. P~g~ ~ ~ Wellness/l'it~ess d. ~ t~ 3,000.00 ~.~ ~ C~ 2~000.00 k T~l ~ ~ s ~1 t~ 5,000.00 r~d ~,, 31 ~ 500.00 13~500.00 T~ (~ ~ ~m ~ ~ r, 5,000.00 ~ T~ ~ .~ ~ ~'. ~ ~.~ ~.~, r~, ~,~ ~r~ Tlgs rammer7 diner include Asnrincts and Cerfiflcatio.- that mn~ be rend. SilpSed. ~nd mbmi~'d u a par~ of the Appl~ation foe Federal A~sislance. Part I P,rt Il Part Ill Part IV D trE,~. Form F'K.'MA Form ~-O.-161L &.uuranc~s. Coe~tr~ctioe Pre, rams FEMA Form 20=16~. Certifh:~tions R~qt:sr~inR I~bbyin~; D~bsrmenL Sulpen~ioa. and Other Responsibility Manna; and Orv~-Free NNorkpbKe Requireme~ SF t ! ! _ DL~nre of Lobbying Acti'~itles (lf spplicnble) the duly aathorb'.ed repre~ntative of the applicnnt. [ berry certif7 that the applicant will cumpl? with the identical ittachcd a~ur~uace~ and ce~if~zlion~. ,Mlcnae! C. Van ,Mlthgen Tyl~l ~me of A.u[hnr~m~l C~:v ,Margaret T~tl¢ Date St~ed qOT'K: By ~il:ninl~ tl~e certifb:.~tlon re&nrdin~: ~b~ m~n~oe. ~d o~r ~a~biH~ ma~ for p~m2~ cove~ from pa~pa~n in ~is ~ve~ t~sa~ioe, un~ ~tho~ by FKM.~ ~i into thins t~sa~mn. The applicant further a~'e~s by mbmitting this application that it will include the cL~u~e ti~led "Certiflcadon IK".gardin~ Debarment. Ses~nsion. lndi~ibili~7 and Volunt~r7 Exclusion-Lower Tier Co.~e~s:l Trane'lion." prmdded ~y t~e F~M.A l~.lten~i Ofl'.e~ e~erin~ into thLq covered tr'ansactioe, witboet mog~scatioa, in all lower tier covered transactions and in all m~tatlons for lower tier covered trans.~-tioas. (Rd'er to 44 t.l"K Part 17.) Paperwork Burden Oi$closur~ Notice "Public mOG~lng burden Er~is fo~ ~ esUma~ to avenge 1.7 hGum ~r ~oQns4. 8u~en means ~4 ~me. effo~ and qnancJal ~ou~ ex~d ~y ~mons to ~fle~. mamma, m~m. dkclo~, or to provide info.at,on to us. You may :o: I~o~a~fl COt~O~ ~4fl~ Fermi Eme~efl~ Manag~flt Agency, ~O C S~L SW. Was~m~on. DC 2~72. ~M2 ¢~t n~ adam in ~ uO~r ~ht co~r of ~m fo~. Pl~ do not ~fld ~our como~ fo~ to ~e a~ve add~. General Questions for All Applicants For FEMA U~ Questions, page I of 2 Only 1. Axe you a Fire Department or the authorized representative of a fire department7 (circle one) b) No. 2. Are you a Federal Fire Dep~n. ment or contracted by de Federal §ovemment and solely responsible I for suppression of fkes on Federal property? a) Yes. 3. [s your active firefighdng soft (circle one): ~all paid/ca(eer~ b) all volunteer ar combination volunteer and career? 4. Is your departmen( located in (cLrcie one). a) an urban community !population over 250.000)? f-b) asuburban comm~---~ ~,-.~.. c) a rural community (population Lmder 20,000)? 5. How many active f'n'efi§hters are in the operations/- EMS divisions of you department? $~ = Number of active f'Lrefighters. General Questions for All Applicants For FEMA Use Questions, page 2 of 2 Only 6. What is the permanent resident population of your primary/t'u'st-respon.se area or jurisdiction .served? 6?oo = Population of response area. 7. What category (or categories) of ass/stance are you applying for with this application and how much is the total Federal share of the cost of the project that you are seeking in each category? I Category~l: WeLlness/Fitness $ 31,500.00 Category ~2: 8. If the population you protect is 50.000 or less. you are required to provide a non-Federal cost-share equal to I0 percent of the total project cost. If the population you protect is over 50.000. you are requ;a'ed to provide a non-Federal cost-share equal to 30 percent of the total project cost. Are you willing to comply with this requirement? (circle one) b) No. 9. It is also a requirement that departments receiving funding u~der this grant program agree to provide information to the national fire incident reporting system (NFIRS). It"you receive an award, do you agree to provide information to this national system? (circle one) b) No. Questions for Wellness and Fitness Programs For FEMA Use Questions, page I or'2 Only 1. Do you currently have a wellness~fimess program a! your department.'? (circle one) b) No. 12. Does your department currently otter, or wiIl this grant program provide, entry level physical examinations (as per NFPA 1582 standards) and a job related immunization prog-cam? (circle one) b) N 3. What does your existing ~,cllness/fimess program provide and 'ahat 'aill .','our program offer during the ,_,_rant 5ear'? (circle all that apply) ~ .~Entr':' ph?s~caI examinations INFP.* "~) Job related immunization pro,am. ~..!~ Health screening program. (d~Annual physical ex,amination (NFPA t:582). ~Crisis management p~ogram. ~-~'_)_3 Employee assistance program. h) Incident rehabilitation program. i) Injury/illness rehabilitation program. j) Other, specify = Questions for Wellness and Fitness Programs For FEMA Use Questions, ~a~,c 2 or'2 Onh'. 4. Will participation in the ,.,,'¢llness/t'imess programs be mandatory? (cirlcle one) b) No. 5. Do you, or will you, otter incentives thc staff.to participate in the ~.ellness/titr~¢ss programs? (circle one) ',~ Suggested Format for the Assistance to Firefightem Grants Program's Project Narrative Instructions: Please be sure that your narratJve addresses each of the following areas- to the best of your ability. Your narrat/ve should be concJse, but bne~ If you need more room than has been allotted for your answer, please use the back of the suggested form or feel free to attach more sheets Your narrabve may not exceed a maximum of five pages including th~s form The prolect narratwe must ~e double spaced. Applicant Name: Category: Dubuque F~re Oepar~mcn~ ~'o[[ncss an<~ F~tness Please describe in full the project that'you are requesting to be funded. Please provide a detailed description of your planned uses of the grant funds for each major budget category as listed on the budget form {SF 20-20). Plea=e explain why this program would be beneficial to your community and/or to your defJar~ment. Please explain why thi= project cannot be funded solely through local funding. Please provide any additional relevant information that you would like us to consider when evaluating your application. See attachment Please describe in full the project that you are requesting to be funded. The City of Dubuque currently has a wellness program available to all Fire Department employees. We respectfully request funding to purchase exercise equipment for the Dubuque Fire Department, This funding will allow the City of Dubuque to purchase six (6) "industry standard" treadmills. Currently there are six (6) engine houses in the City of Dubuque. The addition of this equipment will allow all members of the Fire Department access to exercise machines. Members will be required to make use of this equipment due to a mandatory physical fitness program. This request also provides for training by a professional physical fitness trainer and the traimng and certification of six employees as fitness trainers to continue the program. Please provide a detailed description of your planned uses of the grant funds for each major budget category as listed on the budget form (SF20-20). The grant funds will be used to purchase six (6) treadmills for the Fire Department. Currently there are six (6) engine houses m the City of Oubuque One treadmill will be made available to each engine house. Presently there are 85 firefighters working a three shift rotation. The City staffs five engine companies, two truck companies, three ambulances, a high angle rescue team, a regional hazardous materials team and a dyer rescue team. The requirements of daily operations (routine and emergency, medical, firefighting and rescue), business and rental inspections advanced training and classroom schedules underscore the need to have a treadmill available m each engine house. Along with the requirements of a daily mandatory exercise period these treadmills will allow a firefignter the versatihty to structure a personal fitness routine, Six (6) treadmills for $43.000.00. $500.00 for a professional fitness trainer ano $1500,00 for training and certifying six employees as fitness trainers. Please explain why this program would be beneficial to your community and/or to your depa,t,,ent. The department is operated and funded by taxes. Cost containment by virtue of employee investment is not only probable but also practical. Year in and year out Iocat governments look for.ways to cut or stabilize costs while improving serwces to taxpayers. Employees who exercise regularly enter into a Iow dsk category for health care claim costs. Improving the well being of our employees benefits the citizens, employers and employees. The employee benefits from exercise are reductions in the risks of heart disease, hypertension colon cancer and diabetes. Exercise lowers blood pressure, improves morale and reduces (:epression. It also reduces body fat. preserves and builds lean muscle mass. improves stamina and strengthens bones.