Minutes, Library 3 22 01ORIGINAL
Carnegie-Stout Public Library
Board of Trustee's
Meeting Minutes of Thursday, March 22, 2001
The Board of Trustees of the Carnegie-Stout Public Ubrary {C-SPL) met in the
Ubrary Board Room at 4:00 p.m., Thursday, March 22nd, 2001.
Present:
Absent:
President Kristen Smith; Vice-President Kevin Lynch; Board
Secretary Maw Strom; Trustee .lack Felderman; Trustee Sue
Lindsay; Trustee Edmund Vandermillen; Ubrary Director Thomas
Moran, and Recorder Denette Kellogg.
Trustee Steve Augspurger
1. Smith called the meeting to order at 4:01 p.m.
"Moved to adopt the meeting agenda of March 22~a, 2001." ....
Motion: Lynch
Second: Vandermillen
Vote: Aye - ~; Nay - 0
2. Ubrary Board of Trustees' Board minutes:
,'Moved to adopt the minutes of the Library Board of Trustee's meeb'ng held
February 22~, 2001." ,
Mot/on: Vandermi#en
Second: Lynch
Vote: Aye - ~; Nay- 0
Trustee Strom arrived at 4:04 p.m.
Board Correspondence - Smith reviewed twelve patron comment cards with
staff responses. Horan provided one additional comment card for review
regarding a complaint about an inappropriate Children's book. The Board
reviewed the Children's book and noted its agreement with the response
provided to the patron by Horan. Moran provided a detailed report regarding
one of the comment cards having to do with teenagers uUIizing the Adult
Services Public Intemet terminals. Moran reported that the public Intemet
terminals located in the Children's activity are for children twelve year of age
and younger. Moran reported that the broken lock in the men's restroom has
been repaired and the light fixture in the main floor stacks that is ticking is
being repaired.
Library Board of Trustees
Minutes of March 22, 2001
4. President's Report:
Library Foundation Report - Smith reported that the Library FoundaUon has
approved funding for the invitations for the Library's "Dorothy Rossiter" art
exhibit reception scheduled for April 22, 2001. Smith reported that the next
FoundaUon Board meeting is scheduled for April 26, 2001.
Board Information - Smith reported on five Board members terms expiring
.]uly 1, 2001 and invited members to continue to serve by reapplying for
another term. The Board agreed submit names of individuals to Trustee
Felderman who are qualified to fill vacant Trustee openings. Smith provided
an invitaUon to the Board to attend the Dyersville Public Library
groundbreaking scheduled for Sunday, April 1, 2001 and distributed the
current "Epirit 77me$~newsletter.
5. Committee Reports:
A. Relations Committee - Vandermillen:
1)
Fdends of the Ubrary Report - Vandermillen reported that two funding
proposals have been submitted to the Friends for possible funding.
Both proposals are for summer reading programs, one for Children and
one for Young Adult.
2)
Art Sub-Committee Meeting Report - Vandermillen reported on the
March 15~ meeting. The Sub-Committee is in its final preparations for
the Library art show of local artist Dorothy Rossiter's art works.
Vandermillen reported that the show is scheduled to begin with a
private reception Sunday, April 22, 2001 and the art exhibit would run
from April :23, 2001 through May 26, 200:[. Vandermillen reported that
the Sub-Committee is scheduled to pickup the artworks at vadous
locations on April 10, 2001 and hanging of the artworks in the Library is
scheduled for April 19, 2001. Felderman reported that he is arranging
special transportation for Mr; and Mrs. Rossiter to and from the
reception. Moran reported that the Dubuque Museum of Art is
providing refreshments.
3)
Review of Library Office Manager Reclassification - Vandermillen
reported on the Board's past history of its attempt to reclassify the
library secretariat position to a position that is feasible. The Board
reviewed the comparative salaries of secretaries/office managers at
other Towa public libraries and noted the wage differences in this
particular position in comparison to C-SPL, Vandermillen reported on
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- ' *~ Minutes of March 22, 2001
the job audits that were submitted this past year and two years
previous to City Personnel for review. Vandermillen reviewed the
proposed classification title and job description. Strom recommended
that at least a two-year college level degree be a requirement for the
Office Manager position. Moran reported on City Personnel's suggestion
of leaving the education requirements at the high school diploma or
equivalent level so that people who apply with extensive experience and
no college could also be considered. Moran reported that the Ubrary
Office Manager classification would have the same salary scale as the
Ubrary Aide classification. -
"Moved to approve the "Ubrary Office ~lanager" job
description and approve the redassitication of the Library Secretary
Denette Kellogg to Ob?ce Manager effective July 1, 2001."
[~Io tio n :
- Second:
Vote:
Vandermillen
Felderman
Aye - 5; Nay- 0
Proposed Projects for Submission to Ubrary Foundation - Vandermillen
reported on the Foundation's funding cycle, in which the Foundation
makes its funding decisions in spring of each year. The Board reviewed
the twelve projects proposed for submission to the Foundation.
''Moved to approve of the twelve projec~ for submission for
funding to the Library Foundation with the Adult Public Internet
Terminal Package being submitted as the first priority reque~. "
Motion: Vandermillen
Second: Strom
Vote: Aye - 6; Nay - 0
Smith requested that the funding requests be submitted in early April
for the Foundation to review prior to its April 26, 2001 Board
meeting.
B. OperaUons Committee - Lynch:
1)
Expenditure and Finandal P, eports February 2001 (FYOI) - Lynch
reported that the LSTA State of TOWa Grant revenue received in the
amount of $9,591 is a reimbursement of the cooperaUve programs of
both C-SPL and the Dyersville Public Ubrary. Lynch reported that a
report has been submitted to the City Manager regarding expected
overages in expenditure line items. Moran reported that overages are
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Library Board of Trustees
Minutes of March 22, 2001
expected in the areas of property maintenance, equipment/maintenance
contracts, temporary personnel, and--utility expense. Moran reported
that the Enrich Iowa revenue received would be amended into the
budget in May 2001.
2)
Bluff Street Bookdrop - Lynch reported on the water leaking into the
Bluff Street bookdrop, causing damage to approximately 40 books.
Moran reported that City Engineering has been contacted to investigate
where the water is coming from and track how it is getting into the
book drop. Moran reported that until the problem is fixed, the bookdrop
would have to be closed during "rainy" times.
3)
Network Printing System Project - Lynch reviewed the comparison chart
of the eight proposals submitted for the network printing system
project. Horan reported that funding for this project is budgeted for in
the Improvement Package budget. Lynch reported on the solutions
provided that would be feasible for C-SPL.
'~oved to approve the project submitted by ITC, solution #$,
for the amount of $19,365."
Notion: Lynch
~cond: ~ Lindsay
Vote: Aye - ~; Nay'-
Lindsay exited the meeting at 5:00 p.m.
C. Planning Committee - Strom:
1)
Planning for Architect Interviews - Strom reported that interviews for
the architects in the final selection have been scheduled for May 8, 9 &
10, Strom reported that the Committee is developing a list of interview
questions and reported that the list would be provided to the Board for
review at its April 25th Board meeting. Strom requested that
suggestions for interview questions should be submitted by Board
members to Library Administration as soon as possible. Strom reported
on the Committee's suggestion to tour libraries that the architects have
designed. The Board agreed that once the interviews have taken place
and the Board has narrowed its decision, that Board members be invited
to tour libraries that were worked on by these architects.
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2) UPdate on Long Range Plan Revision - Strom reported that a tong range
plan status report/revised document is being reformatted for the
Planning Committee use as a working document.
3) Initial Review of Personnel Manual Chapters XV & XVI - Moran reported
that the Committee has begun its review of Chapters XV & XVI.
Director's Report:
A. Statistical/Service report for February 2001 - Moran reported an increase in
Children's Reference inquiries and a slight decrease in Adult Reference
inquiries, an increase in Circulation (primarily increase in Children's media),
an increase in Internet usage, and a decrease in gate count. Moran
reported that 3M was called to check out any problems with the gate, but no
problems were found. Moran reported that a manual gate count would be
completed to check the accuracy of the electronic gate. Moran reported that
volunteer hours are upand that the Annual Volunteer Recognition event is
scheduled for Thursday, April 6, 2001 in the Library's 2"d Floor rotunda area.
Moran reported that this year's theme for the volunteer event is, "Volunteers
Are Super,"
B. Program/Grant Update:
l)
Moran reported that the Library has received a Millennium Award of
Ubrary of America classics applied for through the Ubrary of America.
Moran reported that the fifty Library of America titles, would be a
wonderful complement to the Library's collection. ~ .
2) Moran reported that Hillcrest Family Services in cooperation with the
Department of Human Services have donated books, to the local area
libraries regarding the subject matter of child abuse.
3) Moran reported that the Ubrary has submitted 3anet Marxen for a YWCA
"Women of,4chievement"award in the area of community service. The
awards dinner is scheduled for Thursday, March 29, 2001 at Loras
College.
4)
Moran reported on the Internet Filtering ICN conference on April 11,
2001. Moran reported that various Iowa libraries will participate to
discuss the new law regarding Internet filtering and what effects it
could have on Ubrary's receiving federal funding. The Board asked that
Moran update the Board with information as needed, as the Board is
committed to reviewing all possible opUons in this matter. Moran
reported that the revenue impact of federal funding to the Ubrary is
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Library Board of Trustees
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approximately $1,900 annually. The Board asked that City Attorney
Barry Undahl also receive information regarding the-tnternet filtering
law and the impact it could have on C-SPL
7. Communications/Public Comment: No communications or public comments
were received.
8. "hlotion to adjourn.
Motion: Lynch
~econd: Vandermi//en
Vote: Aye - ~; Nay - 0
The Board adjourned at 5:37 p.m.
Mary Strom; I~oardf'Secr~tar'y
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