Chavenelle Road Hike Bike Trail Phase 1 Iowa DOT Project No. EDP-2100(695)-7Y-31 Copyrig hted
February 15, 2021
City of Dubuque Consent Items # 18.
City Council Meeting
ITEM TITLE: Chavenelle Road Hike Bike Trail Phase 1 lowa DOT Project No. EDP-
2100(695)--7Y 31
Acceptance of Public Improvement Project CIP 3602273
SUM MARY: City Manager recommending acceptance of the public improvement
construction contract for the Chavenelle Road Hike-Bike Trail — Phase 1
Project, as completed by Midwest Concrete, Inc., in the final contract
amount of$728,158.12, which is a 14% increase from the original
contract amount of $638,840.15.
RESOLUTION Accepting the Chavenelle Road Hike-Bike Trail — Phase
1 Project lowa DOT Project No. EDP-2100(695�7Y31 and
authorizing the payment to the contractor
SUGGESTED Suggested Disposition: Receive and File;Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
Description Type
Chavenelle Road Hike-Bike Trail Phase 1-MVM Memo City Manager Memo
Staff Memo Staff Memo
Resolution Resolutions
Dubuque
THE CITY OF �
ui-Aseria cih
DuB E , . � . ,
� II �
Maste iece on tj2e Mississi i zoo�•zoiz•zois
YP pp zoi�*zoi9
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Chavenelle Road Hike Bike Trail Phase 1
lowa DOT Project No. EDP-2100(695)--7Y-31
Acceptance of Public Improvement Project
CIP 3602273
DATE: February 9, 2021
City Engineer Gus Psihoyos is recommending acceptance of the public improvement
construction contract for the Chavenelle Road Hike-Bike Trail — Phase 1 Project, as
completed by Midwest Concrete, Inc., in the final contract amount of$728,158.12,
which is a 14% increase from the original contract amount of $638,840.15. Most of the
overage is due to additional mulching and erosion control issues. These additional
costs are IDOT participating where 80% of the costs are covered by the IDOT earmark
grant for the project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Y
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Dubuque
THE CITY OF �
All•Ameriea Ciq
Du B E ���.�.,� .k .
, � �����,
I I
Maste iece on the Mississi 2 zoa�•zoiz=zois
� pp zoi�*zoi�
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: February 8, 2021
RE: Chavenelle Road Hike Bike Trail Phase 1
lowa DOT Project No. EDP-2100(695)-7Y-31
Acceptance of Public Improvement Project
CIP 3602273
INTRODUCTION
The enclosed resolution provides for the acceptance of the public improvement
construction contract for the Chavenelle Road Hike-Bike Trail - Phase 1 Project, lowa
DOT Project No. EDP-2100(695)-7Y-31.
BACKGROUND
In September 2015, city staff were notified that federal earmark funds from the USDOT
SAFETEA-LU transportation bill were available for a trail project. The City was asked by
East Central Intergovernmental Agency (ECIA) staff if a project could be identified that
would connect to the Mississippi River Trail (MRT). In coordination with ECIA and the
Planning Department, city staff identified Chavenelle Road between the NW Arterial and
Seippel Road as a good candidate for a hike/bike trail. The corridor has gaps in the
sidewalk and no bicycle facilities currently serve the industrial park.
On September 10th, 2015 DMATS approved the alignment and approved to use the funds
for a grade separated trail. In December of 2015, the Federal Highway Administration
(FHWA) approved the movement of the earmark funds to this project in the amount of
$906,139 for FY 2017. On April 14, 2016 DMATS approved Transportation Alternative
Program funds in the amount of $242,863.00. The total project cost estimate for the for
both phases of Chavenelle Road Hike/Bike Trail is estimated to be $1,436,262. Below is
a table that shows the total planned funding for both phases of the total hike/bike trail:
Total Funding Source Amount
FHWA Trail Earmark $ 906,139.00
TAP Grant $ 242,863.00
REAP Grant $ 175,000.00
DICW TIF $ 112,260.00
TOTAL $ 1,436,262.00
DISCUSSION
The Chavenelle Hike/Bike Trail Phase 1 was completed by Midwest Concrete, Inc. of
Peosta, lowa in the final contract amount of $728,158.12 which is a 14% increase from
the original contract amount of$638,840.15. The Chavenelle Trail project had an overage
of $89,317.97. Most of this overage is due to additional mulching and erosion control
issues that required the City to use 12" diameter perimeter and slope sediment control
measures instead of silt fence that was originally specified. These additional costs are
IDOT participating where 80% of the costs are covered by the IDOT earmark grant for the
project.
The Chavenelle Hike/Bike Trail project involved the construction of a 10-foot-wide
concrete trail on the north side of Chavenelle Road from IA 32 (NW Arterial to Seippel
Road). The final trail project will be constructed in two phases and will provide a multi-
modal connection to the NW Arterial Hike/Bike Trail, the Bergfeld Pond Trail and Seippel
Road. Ultimately the trail will provide a connection to the SW Arterial. This trail will connect
users to the Mississippi River Trail.
RECOMMENDATION
I recommend that the City Council accept the improvements and authorize the final
payment of the contract amount of $728,158.12 to Midwest Concrete, Inc., of Peosta,
lowa for the Chavenelle Road Hike-Bike Trail - Phase 1 Project, lowa DOT Project No.
E D P-2100(695)-7Y-31.
BUDGETIMPACT
The project cost summary for the Chavenelle Road Hike-Bike Trail - Phase 1 Project is
summarized below:
Description Estimate Award Final
Construction — Phase I $ 699,529.00 $ 638,840.15 $728,158.12
Contin ency (10% 69,952.90 69,952.90 0.00
Construction En ineerin & Ins ection 115,785.00 115,785.00 100,571.94
Pro ert Easements 25,160.37 25,160.37 25,160.37
Total Construction Cost Estimate $ 910,427.27 $ 849,738.42 $853,890.43
The proposed project funding is summarized as follows:
CIP Fund Description City IDOT Total
3602273 Chavenelle Trail $ 170,778.09 $683,112.34 $ 853,890.43
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolution to accept the public
improvements and to authorize the payment of the final contract amount of $728,158.12
to Midwest Concrete, Inc., of Peosta, IA for the Chavenelle Road Hike-Bike Trail - Phase
1 Project (lowa DOT Project No. EDP-2100(695)-7Y-31.
2
cc: Jenny Larson, Finance and Budget Director
John Klostermann, Public Works Director
Marie Ware, Leisure Services Manager
Wally Wernimont, Planning Services Manager
Bob Schiesl, Assistant City Engineer
3
Prepared by: Jon Dienst, City of Dubuque, 50 W. 131h Street, Dubuque, IA 52001 (563)589-4270
Return to: Adreinne N. Breitbelder, City Clerk, 50W 13th Street, Dubuque, IA 52001 (563)589-4100
RESOLUTION NO. 39-21
ACCEPTING THE CHAVENELLE ROAD HIKE -BIKE TRAIL — PHASE 1 PROJECT
IOWA DOT PROJECT NO. EDP-2100(695)-7Y-31 AND AUTHORIZING THE
PAYMENT TO THE CONTRACTOR
WHEREAS, the public improvement contract for the Chavenelle Road Hike -Bike
Trail - Phase 1 Project, Iowa DOT Project No. EDP-2100(695)-7Y-31, (the Project) has
been completed by the Contractor, Midwest Concrete, Inc. (Contractor), the City Engineer
has examined the work and recommends that the Project be accepted; and
WHEREAS, the final contract amount fdr the�Pr�o.ect is $728,158.12;
WHEREAS, the trto�h;�s pr vidusly been paid $706,313.38, leaving a
balance of $21,844.75; and
WHEREAS, the City Council finds that the recommendation of the City Engineer
should be accepted.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved, and the
Project is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor the
balance of the retainage of $21,844.75 as provided in Iowa Code chapter 573, and to pay
such retainage in accordance with the provisions of Iowa Code chapter 573 or Iowa Code
chapter 26.13.
Passed, approved and adopted this 15th day of February_2021.
b
Roy D. a ol, Mayor
Attest:
Adrienne N. Breitfelder, tity Clerk
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF CHAVENELLE
ROAD HIKE-BIKE TRAIL — PHASE 1 PROJECT IOWA DOT PROJECT NO. EDP-
2100(695)-7Y-31
The undersigned City Engineer of the City of Dubuque, lowa, hereby certifies that
he has inspected the Chavenelle Road Hike-Bike Trail - Phase 1 Project, lowa DOT
Project No. EDP-2100(695)-7Y-31 has been performed in compliance with the terms
of the Public Improvement Contract, and that the total cost of the completed work is
$853,890.43.
Dated this 9t" day of February 2021.
Gus Psihoyos, City Engineer
Filed in the office of the City Clerk on the 9t" day of February 2021.
�� ,r .�}�� �-� r �
;,j , ,r.'� f ! . 7 a, r�fv ..
�' , . . . . . . . . � - ..
Adrienne N. Breitfelder, City Clerk