Long Range Planning Advisory Commission and Housing Commission Membership Ordinance Modifications Copyrig hted
February 15, 2021
City of Dubuque Action Items # 3.
City Council Meeting
ITEM TITLE: Long Range Planning Advisory Commission and Housing Commission
Membership Ordinance Modifications
SUM MARY: City Manager recommending City Council approval of two ordinances for
cross representation on the Long Range Planning Advisory Commission
and Housing Commission.
ORDINANCE Amending City of Dubuque Code of Ordinances Title 15
Planning and Zoning, Chapter 2 Long Range Planning Advisory
Commission, Sections 15-2-5 Membership and 15-2-7 Terms
ORDINANCE Amending City of Dubuque Code of Ordinances Title 2
Boards and Commissions, Chapter 5 Housing Agency and Community
Development Commissions,Article B Housing Commission, Sections 2-
5B-5 Membership And 2-5B-7 Terms
SUGGESTED Suggested Disposition: Receive and File; Motion B; MotionA
DISPOSITION:
ATTACHMENTS:
Description Type
Long Range Planning Advisory Commission and
Housing Commission Membership Ordinance Change- City Manager Memo
MVM Memo
Staff Memo Staff Memo
Long Range Planning Advisory Commission Ordinance Ordinance
Housing Commission Membership Ordinance Ordinance
Long Range Planning Advisory Commission Effect of Supporting Documentation
Amendment
Housing Commission Membership Effect of Supporting Documentation
Amendment
Suggested Motion Wording Supporting Documentation
Dubuque
THE CITY OF �
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Long Range Planning Advisory Commission and Housing Commission
Membership Ordinance Modifications
DATE: February 9, 2021
Planning Services Manager Wally Wernimont and Housing Community Development
Director Alexis Steger, along with the Long Range Planning Advisory Commission,
recommend City Council approval of two ordinances for cross representation on the
Long Range Planning Advisory Commission and Housing Commission.
The two ordinances allow for the Housing Commission to choose from its membership
one representative, with a required subsequent appointment from City Council.
The Long Range Planning Advisory Commission reviewed the propose ordinance
change at their January 2021 meeting. By a vote of 3 to 0 with one abstention (due to
technology difficulties), the Long Range Planning Advisory Commission recommended
the approval of the membership ordinance change.
The Housing Commission was presented the proposed ordinance change at their
February 1, 2021 meeting and did not object to the proposed ordinance change.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Y
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Wally Wernimont, Planning Services Manager
Alexis Steger, Housing & Community Development Director
Dubuque Planning Services Department
THE CITY OF � City Hall-50 West 13th Street
IUT Amede�Ciry Dubuque,IA 52001-4845
D V L L► 1 I I' (563)589-4210 phone
I I (563)589-4221 fax
zoo��zoiz�zoia (563)690-6678 TDD
ML�St2Y�7i2Ce OY1 t�1E M1SS1SS1�'3�71 2017*2019 planning@cityofdubuque.org
TO: Michael Van Milligen, City Manager
FROM: Wally Wernimont, Planning Services Manager
Alexis Steger, Housing & Community Development Director
SUBJECT: Long Range Planning Advisory Commission and Housing Commission
Membership Ordinance Modifications
DATE: February 8, 2021
Introduction
This memorandum puts forth a proposed change to the membership structure of the
Long Range Planning Advisory Commission (LRPAC) and cross representation from
the Housing Commission. The change attempts to improve the ability to recruit and
retain one member, while bringing specific expertise to the Commission.
Discussion
The LRPAC's work has both a broad and narrow focus. It is broad in that the
comprehensive planning process touches all aspects of the City work and life.
Meanwhile, their role reviewing new Urban Renewal and Revitalization plans is very
specialized. The LRPAC also meets on an as-needed basis, so the expectations for
commissioners is different than those of many other commissions. These things can
make recruitment and retention challenging.
The Planning Services Department met with the City Clerk and Human Rights
Department to look at recruitment and retention of commissioners. Planning Staff
determined there might be value in having a representative from another commission to
serve on the LRPAC. Discussions continued with the Housing & Community
Development Department and it was determined that a representative from the Housing
Commission could provide LRPAC with specialized expertise, perspective and
experience. Additionally, it could tap into an existing community member who is already
willing to serve.
Planning Services Staff worked with the City Attorney, City Clerk and Housing &
Community Development Director to guide the process for making the change. The two
attached proposed ordinances allow for the Housing Commission to choose from its
membership one representative, with a required subsequent appointment from City
Council.
The Long Range Planning Advisory Commission reviewed the propose ordinance
change at their January 2021 meeting. By a vote of 3 to 0 with one abstention (due to
technology difficulties), the LRPAC recommended the approval of the membership
ordinance change.
The Housing Commission was presented the proposed ordinance change at their
February 1, 2021 meeting and did not object to the proposed ordinance change.
Recommendation
Planning Services and Housing Community Development Staff including the Long
Range Planning Advisory Commission recommend City Council approval of the two
attached ordinances for cross representation on the Long Range Planning Advisory
Commission and Housing Commission.
Enclosures
cc: Adrienne Breitfelder, City Clerk
Crenna Brumwell, City Attorney
Prepared by: Crenna M. Brumwell Esq. 300 Main Street Suite 330 Dubuque IA 52001 563 589-4381
Return to Adrienne N. Breitfelder, City Clerk, 50 W. 13th St., Dubuque, IA 52001, (563) 589-4100
ORDINANCE NO. 4-21
AMENDING CITY OF DUBUQUE CODE OF ORDINANCES TITLE 15 PLANNING AND
ZONING, CHAPTER 2 LONG RANGE PLANNING ADVISORY COMMISSION, SECTIONS 15-
2-5 MEMBERSHIP AND 15-2-7 TERMS
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE,
IOWA:
Section 1. Section 15-2-5 of the City of Dubuque Code of Ordinances is amended to read
as follows:
15-2-5: MEMBERSHIP:
A. Composition: The commission comprises seven (7) residents of the city, appointed by the
city council.
B. Age: Residents must be eighteen (18) years of age or older.
C. Qualifications:
1. All members must be qualified by their knowledge, experience, and ability to
contribute to the city's long range planning and development efforts.
2. Cross -representation. One (1) member must be appointed by and from the
membership of the Housing Commission, with concurrence of the city council.
Section 2. Section 15-2-7 of the City of Dubuque Code of Ordinances is amended to read
as follows:
15-2-7: TERMS:
The term of office for commissioners is three (3) years or until such commissioner's successor is
appointed and qualified. The term of the cross -representative appointee to the Long Range
Planning Advisory Commission must coincide with their term on the Housing Commission.
Section 3. This ordinance shall take effect upon publication.
Passed, approved, and adopted this 15th day of Febr o ry, 2021
� (`
Roy D. Bu�ol, Mayor
Attest: q �
ad9x
Adrienne Breitfelder, City Jerk
Prepared by: Crenna M. Brumwell, Esq. 300 Main Street Suite 330 Dubuque IA 52001 563 589-4381
Return to Adrienne N. Breitfelder, City Clerk, 50 W. 13th St., Dubuque, IA 52001, (563) 589-4100
ORDINANCE NO. 5-21
AMENDING CITY OF DUBUQUE CODE OF ORDINANCES TITLE 2 BOARDS AND
COMMISSIONS, CHAPTER 5 HOUSING AGENCY AND COMMUNITY
DEVELOPMENT COMMISSIONS, ARTICLE B HOUSING COMMISSION, SECTIONS
2-513-5 MEMBERSHIP AND 2-58-7 TERMS
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. Section 2-513-5 of the City of Dubuque Code of Ordinances is amended
to read as follows:
2-56-5: MEMBERSHIP:
A. Number: The commission comprises ten (10) residents of the city.
B. Age: Residents must be eighteen (18) years of age or older.
C. Special Qualifications:
1. At least three (3) members must be selected specifically on the basis of
experience in real estate development, banking, finance, accounting, funds
management, or other related areas of expertise.
2. One (1) member must be a person who is a recipient of tenant based rental
assistance under section 8 of the United States housing act of 1937, whose name
appears on a lease of section 8 property. If such member ceases to be a recipient
of rental assistance under section 8, the term of such member is deemed
terminated and a new member who meets the requirements of this subsection
must be appointed for the remainder of the term.
3. The remaining members are at -large members.
4. Cross -representation.
a. One (1) member must be appointed by the commission, with city
council approval, to serve on the community development advisory
commission.
b. One (1) member must be appointed by the commission, with city
council concurrence, to serve on the long range planning advisory
commission.
Section 2. Section 15-2-7 of the City of Dubuque Code of Ordinances is amended
to read as follows:
2-56-7: TERMS:
The term of office for commissioners is three (3) years or until such commissioner's
successor is appointed and qualified. The terms of the cross representative appointees
to the community development advisory commission and the long range planning
advisory commission must coincide with their terms on the housing commission.
Section 3. This ordinance shall take effect upon publication.
Passed, approved, and adopted this 15t" day of F7,tf
ry, 2021.
r
Roy D. P POI, Mayor
Attest:
r62-
Adrienne Breitfelder, City Clerk
EFFECT OF AMENDMENT
15-2-5: MEMBERSHIP:
A. Composition: The commission comprises seven (7) residents of the city, appointed by
the city council.
B. Age: Residents must be eighteen (18) years of age or older.
C. Qualifications:
1. All members must be qualified by their knowledge, experience, and ability to
contribute to the city's long range planning and development efforts.
2. Cross-representation. One (1) member must be appointed by and from the
membership of the Housing Commission, with concurrence of the city council.
15-2-7: TERMS:
The term of office for commissioners is three (3) years or until such commissioner's
successor is appointed and qualified. The term of the cross-representative appointee to the
Long Range Planning Advisory Commission must coincide with their term on the Housing
Commission.
EFFECT OF AMENDMENT
2-5B-5: MEMBERSHIP:
A. Number: The commission comprises ten (10)residents of the city.
B. Age: Residents must be eighteen (18)years of age or older.
C. Special Qualifications:
1. At least three (3) members must be selected specifically on the basis of
experience in real estate development, banking, finance, accounting, funds
management,or other related areas of expertise.
2. One �member must be a person who is a recipient of tenant based
rental assistance under section 8 of the United States housing act of 1937,
whose name appears on a lease of section 8 property. If such member ceases to
be a recipient of rental assistance under section 8, the term of such member is
deemed terminated and a new member who meets the requirements of this
subsection must be appointed for the remainder of the term.
3. The remaininq members are at-larqe members.
� 4. Cross-representation.
� a�, One � member must be appointed by the commission, with city' Formatted:Indent:Left: 1��
council approval, to serve on the community development advisory
commission.
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council concurrence, to serve on the lonq ranqe planninq advisory
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2-5B-7: TERMS:
The term of office for commissioners is three (3) years or until such commissioner's
successor is appointed and qualified. The terms of the cross representative appointees
to the community development advisory commission� a�d +�"�� h,oa��:^9�;a:�+ f�a�a�'
, and the lo�ranqe planninq advisory commission must coincide
with their terms on the housing commission.
STATE OF IOWA SS:
DUBUQUE COUNTY
CERTIFICATE OF PUBLICATION
I, Kathy Goetzinger, a Billing Clerk for Woodward
Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald, a newspaper of general
circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the
attached notice was published in said newspaper on the
following dates:
02/19/2021
and for which the charge is 21.35
Subscribed to before me, a Notary Public in and for
Dubuque County, Iowa,
this 22nd day of February', 2021
Nota blic in and for Dubuqu County, Iowa.
"`' •« JANO T K. PAPS
CoM0133104 Number 1M69
Icy Comm. Ez . DSC 11, 2022
Ad text : OFFICIAL
PUBLICATION
ORDINANCE NO. 4-21
AMENDING CITY OF DUBUQUE CODE OF ORDINANCES TITLE 15
PLANNING AND ZONING, CHAPTER 2 LONG RANGE PLANNING ADVISORY
COMMISSION, SECTIONS 15-2-5 MEMBERSHIP AND 15-2-7 TERMS
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
Section 1. Section 15-2-5 of the City of Dubuque Code of
Ordinances is amended to read as follows:
15-2-5: MEMBERSHIP:
A. "Composition: The commission comprises seven (7) residents
of the city, appointed by the city council.
B. "Age: Residents must be eighteen (18) years of age or
older.
C. "Qualifications:
1. "All members must be qualified by their knowledge,
experience, and ability to contribute to the city's long range
planning and development efforts.
2."Cross-representation. One (1) member must be appointed by
and from the membership of the Housing Commission, with
concurrence of the city council.
Section 2. Section 15-2-7 of the City of Dubuque Code of
Ordinances is amended to read as follows:
15-2-7: TERMS:
The term of office for commissioner's is three (3) years or
until such commissioners successor is appointed and qualified.
The term of the cross -representative appointee to the Long
Range Planning Advisory Commission must coincide with their
term on the Housing Commission.
Section 3. This ordinance shall take effect upon
publication.
Passed, approved, and adopted this 15th day of February,
2021.
/s/Roy D. Buol, Mayor
Attest: /s/Adrienne N. Breitfelder, City Clerk
Published officially in the Telegraph Herald newspaper on
the 19th day of February 2021.
/s/Adrienne N. Breitfelder, City Clerk
It 2/19
4p
STATE OF IOWA SS:
DUBUQUE COUNTY
CERTIFICATE OF PUBLICATION
I, Kathy Goetzinger, a Billing Clerk for Woodward
Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald, a newspaper of general
circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the
attached notice was published in said newspaper on the
following dates:
02/19/2021
and for which the charge is 31.15
Subscribed to before e, a Notary Public in and for
Dubuque County, Iowa,
this 22nd day of February, 2021
Notary blic in and for Dubuque C unty, Iowa.
G` ua •� JANET N. PAPE
CMmalXsW Number 1"669
• »:. MY COMM. EXP. 06011, 202:2
Ad text : OFFICIAL
PUBLICATION
ORDINANCE NO. 5-21
AMENDING CITY OF DUBUQUE CODE OF ORDINANCES TITLE 2 BOARDS
AND COMMISSIONS, CHAPTER 5 HOUSING AGENCY AND COMMUNITY
DEVELOPMENT COMMISSIONS, ARTICLE B HOUSING COMMISSION,
SECTIONS 2-5B-5 MEMBERSHIP AND 2-513-7 TERMS
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
Section 1. Section 2-513-5 of the City of Dubuque Code of
Ordinances is amended to read as follows:
2-5B-5: MEMBERSHIP:
A. "Number: The commission comprises ten (10) residents of
the city.
B. "Age: Residents must be eighteen (18) years of age or
older.
C. "Special Qualifications:
1. "At least three (3) members must be selected specifically
on the basis of experience in real estate development,
banking, finance, accounting, funds management, or other
related areas of expertise.
2. "One (1) member must be a person who is a recipient of
tenant based rental assistance under section 8 of the United
States housing act of 1937, whose name appears on a lease of
section 8 property. If such member ceases to be a recipient of
rental assistance under section 8, the term of such member is
deemed terminated and a new member who meets the requirements
of this subsection must be appointed for the remainder of the
term.
3. "The remaining members are at -large members.
4. "Cross -representation.
a."One (1) member must be appointed by the commission, with
city council approval, to serve on the community development
advisory commission.
b."One (1) member must be appointed by the commission, with
city council concurrence, to serve on the long range planning
advisory commission.
Section 2. Section 15-2-7 of the City of Dubuque Code of
Ordinances is amended to read as follows:
2-5B-7: TERMS:
The term of office for commissioners is three (3) years or
until such commissioners successor is appointed and qualified.
The terms of the cross representative appointees to the
community development advisory commission and the long range
planning advisory commission must coincide with their terms on
the housing commission.
Section 3. This ordinance shall take effect upon
publication.
Passed, approved, and adopted this 15th day of February,
2021.
/s/Roy D. Buol, Mayor
Attest: /s/Adrienne N. Breitfelder, City Clerk
Published officially in the Telegraph Herald newspaper on
the 19th day of February 2021.
/s/Adrienne N. Breitfelder, City Clerk
It 2/19