Report_Library Board of Trustees Council Update #206 Copyrig hted
February 15, 2021
City of Dubuque Consent Items # 1.
City Council Meeting
ITEM TITLE: Minutes and Reports Submitted
SUMMARY: City Council Proceedings of 2/1; Community DevelopmentAdvisory
Commission of 2/4; Housing Commission of 2/1; Human Rights
Commission of 1/11; Library Board of Trustees of 12/17; Library Board
of Trustees Council Update #206 on 1/28; Zoning Advisory Commission
of 2/3; Proof of Publication of City Council Proceedings of 1/19.
SUGGESTED Suggested Disposition: Receive and File
DISPOSITION:
ATTACHMENTS:
Description Type
City Council Proceedings of 2/1/21 Supporting Documentation
Community Development Advisory Commission Supporting Documentation
Minutes of 2/4/21
Housing Commission Minutes of 2/1/2021 Supporting Documentation
Human Rights Commission Minutes of 1/11/21 Supporting Documentation
Library Board of Trustees Minutes of 12/17/20 Supporting Documentation
Library Board of Trustees Council Update#206 on Supporting Documentation
1/28/21
Zoning Advisory Commission Minutes of 2/3/2021 Supporting Documentation
Proof of Publication for City Council Proceedings of Supporting Documentation
1/19/21
Carnegie-Stout Public Libra�y
Library Board of Ti^ustees Update
From the Meeting.Ianuary 28, 2021
Present: Christy Monk, President; Pam Mullin, Vice-President; and Trustees, Robert
Armstrong, Greg Gorton, Rosemary Kramer, Victor Lieberman, and Patty Poggemiller
• The Board approved expenditures from the operating budget and purchase cards.
• With 50% of the year lapsed, 45% of the budget was expended and 93% of the
revenue projections were received by December 31, 2020.
• The DRA awarded the Library Foundation a $4,000 grant that will partially pay
for a Story Book Walk. A Story Book Walk consists of 16 steel pedestal posts
with a framed, waterproof, display mounted at an angle. The display holds two
pages of a children's picture book. Each post is installed approximately 30 feet
apart. The Story Book Walk invites people with children to stop and read the
story along a scenic walk, which has been identified as the greenway along the
22"a Street Bee Branch. Books will change out thematically and seasonally to
keep the walk interesting and fresh.
• December library use was very close to that of previous months since the library
reopened in mid-June. In-library use is down, online use is up. The decrease
experienced by C-SPL isn't as great as its peer libraries. The decrease in
checkouts among its peer libraries in FY 2020 compared to FY 2019 range from a
mild 4.17% (Cedar Rapids) to a dramatic 40.9% (Waterloo) drop. (C-SPL
experienced a 17% decrease). Nine other large libraries in Iowa realized a
decrease in the number of visits to their facilities which ranged from an 18.1%to
a 49.2% drop. Dubuque's visits did not decrease as much as six other libraries
coming in with a 24.8% decrease. Seven other larger cities have experienced more
significant decreases than Dubuque.
• A full review in many areas of operations and service comparing the 10 larger
libraries in Iowa, demonstrates that Carnegie-Stout is well funded, with good
staffing levels, strong use, and is clearly patron-driven. Resources are dedicated to
giving community members what they want. Carnegie-Stout is always in first or
second place with materials owned per capita and is,by far, the leader in the
percentage of overall budget expended on materials. Materials owned per capita
is going to be influenced by how often and what number of materials are
withdrawn from the collection and C-SPL does this continuously to keep the
collection fresh and up-to-date, rather than the guideline of every three years.
• The Library Board reviewed a chart illustrating the return on investment for
digital resources that have been promoted by the Marketing Coordinator during
the past two years. Of the 15 resources evaluated 12 of them realized significant
reductions in the cost per hit, ranging from 16% to 90%. The mean average of
reductions in cost per use was over 47%. (detailed information available upon
request).
• An update was provided on the Giving Tree program, which matches donors with
the accounts of children that are frozen due to lost materials. During 2019-2020
the accounts of 34 youth were forgiven through the Giving Tree program, totaling
$1,576.99. Identification of new participants took place,beginning with a list of
818 accounts totaling $37,256.25. The parents of 288 children, who represent
outstanding balances of$12,349.43, were contacted. Of these 36 said yes to the
Giving Tree program, and this total is $1,615.08.
• Susan Henricks, Library Director, announced her retirement earlier in the month
and the Board President, Christy Monk provided an update from a Relations
Committee meeting on this topic. Advertising is expected to begin on January 31
and run until February 14. Between February 22 and mid-March a committee,
appointed by the president will interview candidates and make a recommendation
on the finalists. The Committee is comprised of three Board of Trustee members:
Pam Mullin, Patty Poggemiller, and Greg Gorton; and, Paula Connors, who has
served as both a member of the Board of Trustees in the past as well as the
Library Foundation, along with staff inember Denette Kellogg. Susan Henricks
will work as the liaison to Human Resources and serve in an ex-officio manner.
The Library Board has targeted the Board meeting of March 25, 2021 to make a
recommendation for hire. Henricks has agreed to stay on as long as necessary in
order to work with her successor and introduce this person to the many aspects of
the role as Library Director.
Library Board of Trustees
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Christy Monk, Board President Susan Henricks, Directar
Pam Mullin, Vice-President
Rosemary Kramer, Board Secretary
Robert Armstrong
Greg Gorton
Victor Lieberman
Patty Poggemiller