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6 7 21 City Clerk's Skeleton Notes and Meeting CallCITY OF DUBUQUE, IOWA CITY COUNCIL PROCEEDINGS REGULAR SESSION The Dubuque City Council met in regular session at 6:30 p.m. on June 7, 2021. Due to the COVID-19 pandemic and mandates for social distancing, this meeting was conducted virtually and aired live on CityChannel Dubuque (Mediacom cable channels 8 and 117.2), streamed live on the City's website at www.cityofdubuque.org/media, and streamed live on� /the City's Facebook page at w, ,w�w.facebook com/cityofdubu ue. Present: May/r Buol; Council Members Cavanagh, Fa er, Jo+n�ess, Resnick, Roussell, Spra, k; City Manager Yan Milligen, City Attorn Brumwell fh s is a regular session of the City Council called Mayor Buol read the call al stated for the purpose of conducting such business that may properly come before the City Council. The City Clerk stated for the record that Action Item No. 8 on the agenda: Proposed Ordinance Amendment to Incorporate Rent Abatement and Escrow Accounts, is removed from the meeting at the request of the City Manager. PLEDGE OF ALLEGIANCE PRESENTATION(S) 1. COVID-19 Update 6,35 P Mary Rose Corrigan, Public Health Specialist for the City of Dubuque, will provide an update on the COVID-19 pandemic and response activities. Yas Nays e`a Jones Farber Resnick Buol Cavanagh Sprank Roussell CONSENT ITEMS Q, /3, /5 zhdd qmedC4.,,OO°spos Q,$ i n'f 9Rlek1 eJicep� 7c, I r 1. Minutes and Reports Submitted City Council Proceedings of 5/17 and 5/19; Cable TV Commission of 3/10; Community Development Advisory Commission of 5/19; Housing Commission of 5/11; Human Rights Commission of 4/12; Library Board of Trustees of 5/27; Proof of Publication for City Council Proceedings of 5/3. Suggested Disposition: Receive and File 2. Notice of Claims and Suits Jacqueline Clasen for personal injury; Steve Haferbecker for property damage; Mediacom/PRG for property damage. Suggested Disposition: Receive and File; Refer to City Attorney 3. Disposition of Claims City Attorney advising that the following claims have been referred to Public Entity Risk Services of Iowa, the agent for the Iowa Communities Assurance Pool: Jacqueline Clasen for personal injury; Steve Haferbecker for property damage; Mediacom/PRG for property damage. Suggested Disposition: Receive and File; Concur 4. Approval of City Expenditures City Manager recommending City Council approval for payment of City expenditures. RESOLUTION Authorizing the Director of Finance and Budget/City Treasurer to make certain payments of bills that must be paid and approved for payment in accordance with City procedures Suggested Disposition: Receive and File; Adopt Resolution(s) 5. Resolution Approving Fund Transfers for Capital Projects and Other Expense Reimbursements in Fiscal Year 2021 City Manager recommending approval of the suggested proceedings approving a transfer of funds for capital projects and other expense reimbursements. RESOLUTION Authorizing the Director of Finance and Budget to make the appropriate interfund transfers of sums and record the same in the appropriate manner for the FY 2021 for the City of Dubuque, Iowa Suggested Disposition: Receive and File; Adopt Resolution(s) Yas Nays Jones Farber Resnick Buol Cavanagh Sprank Roussell 6. 2021 Asphalt Overlay Ramp Project 4 City Manager recommending award of the 2021 Asphalt Overlay Ramp Project 4 construction contract to the low bidder, Tschiggfrie Excavating Co., in the amount of $159,452.10, which is 1.91 % below the engineer's estimate. RESOLUTION Awarding the Public Improvement Contract for the 2021 Asphalt Overlay Ramp Project 4 Suggested Disposition: Receive and File; Adopt Resolution(s) 7. Grant Report for Fiscal Year 2020 CLG Grant for Continued Preservation Planning at Eagle Point Park City Manager recommending approval of a grant report for the Phase I Archaeological Survey at Eagle Point Park, made possible through a $10,000 grant from the Certified Local Government grant program by the State Historic Preservation Office, under the Iowa Department of Cultural Affairs. Suggested Disposition: Receive and File; Approve 8. Four Mounds Parking & Accessibility Improvements City Manager recommending that the award for the Four Mounds Parking & Accessibility Improvements Project be officially recorded in the minutes of the City Council. Suggested Disposition: Receive and File; Make Matter of Record 9. 2021 Asphalt Overlay Access Ramp Project 1 City Manager recommending acceptance of the construction contract for the 2021 Asphalt Overlay Access Ramp Project 1, as completed by D & D Concrete, Inc., in the final contract amount of $124,435.10, which is a 19.17% increase over the original contract amount of $104,418.00. RESOLUTION Accepting the 2021 Asphalt Overlay Access Ramp Project 1 and authorizing the final payment to the contractor Suggested Disposition: Receive and File; Adopt Resolution(s) 10. 2021 Water Quality Report Public Information Brochure City Manager providing a copy of the 2021 Water Quality Report public information brochure. Suggested Disposition: Receive and File 191 Yay Nays Jones Farber Resnick Buol Cavanagh S rank Roussell ,� -�,/3=Re-cevc-�F;Ic 11. Public Works Tipper Carts Public Information Postcard City Manager providing a copy of the Public Works tipper cart public information postcard. Suggested Disposition: Receive and File 12. Sustainable Community Coordinator Gina Bell featured in bizTimes City Manager providing a copy of the April 2021 issue of bizTimes in which Sustainable Community Coordinator Gina Bell is featured. Suggested Disposition: Receive and File 13. Multicultural Family Center Director Jacqueline Hunter featured in Iowa Natural Heritage Magazine City Manager providing a copy of the Spring 2021 issue of Iowa Natural Heritage in which Multicultural Family Center Director Jacqueline Hunter is featured. Suggested Disposition: Receive and File 14. Local College Access Network Grant City Attorney recommending approval to submit a letter of support of the Community Foundation of Greater Dubuque's application for a Year IV Local College Access Network Grant from the Iowa Student Aid Commission. Suggested Disposition: Receive and File; Approve 15. Bill Blum Memorial Resolution Senior Counsel requesting the City Council receive and file a Memorial Resolution for the Dubuque County Bar Association Memorial Service for Bill Blum, who served in the City Attorneys Office for thirtythree years and passed away May 31, 2021. Suggested Disposition: Receive and File 16. First Amendment to Development Agreement between the City of Dubuque and Affordable Housing Network, Inc. Senior Counsel recommending adoption of a resolution approving the First Amendment to Development Agreement between the City of Dubuque and Affordable Housing Network, Inc. RESOLUTION Approving the First Amendment to Development Agreement between the City of Dubuque, Iowa and Affordable Housing Network, Inc. Suggested Disposition: Receive and File; Adopt Resolution(s) 0 Ya s Nays Jones Farber Resnick Buol Cavanagh Sprank Roussell 17. Dissolution of America's River Corporation City Manager recommending approval of the Joint Written Action of the Members of America's River Corporation, an Iowa non-profit corporation. Suggested Disposition: Receive and File; Approve 18. Letter of Support for Kretschmer, LLC's Project at 220 E. 9th Street to Iowa Economic Development Authority's Grayfield Tax Credit Program City Manager transmitting a letter of support provided to Kretschmer, LLC for their application to the Iowa Economic Development Authority for Grayfield Tax Credits to redevelop the property at 220 E. 9th Street, which is a partially vacant and underutilized former manufacturing facility. Suggested Disposition: Receive and File 19. Close Out of Business Assistance Contract 14-DF/TC-015 for Progressive Processing, LLC City Manager transmitting information to inform the City Council that the terms of a Business Assistance Contract from the Iowa Economic Development Authority to Progressive Processing, LLC have been satisfied, and the contract has been closed out by the State. Suggested Disposition: Receive and File 20. Request to Use FY21 Arts & Culture Grant Program Balances for New, Non - Recurring Creative Resiliency Funding Program for Local Arts and Culture Nonprofits City Manager recommending approval to utilize the remaining FY21 balances of the Arts and Culture Operating Support and Special Projects grant programs in the amount of $23,311 to offer a new, one-time "Creative Resiliency" funding opportunity for Dubuque -based arts and culture nonprofits. Suggested Disposition: Receive and File; Approve 21. Signed Contract(s) Platinum Hospitality Group, LLC Fourth Amendment to Facility Management Agreement. Suggested Disposition: Receive and File Yas Nays Jones Farber Resnick Buol Cavanagh Sprank Roussell 22. Pre -Annexation Agreement - Vendors Unlimited Corporation City Manager recommending approval of a Pre -Annexation Agreement with Vendors Unlimited Corporation, for nine lots of property located in Wildflower Ridge Subdivision located off of Kennedy Road in Dubuque County, in conjunction with their request to connect to City water. RESOLUTION Approving a Pre -Annexation Agreement between the City of Dubuque, Iowa and Vendors Unlimited Corporation Suggested Disposition: Receive and File; Adopt Resolution(s) 23. Pre -Annexation Agreement - Marty J. and Dawn Wagner City Manager recommending approval of a Pre -Annexation Agreement with Marty J. and Dawn Wagner, for property located at 10906 Cascade Drive, in conjunction with their request to connect to City water. RESOLUTION Approving a Pre -Annexation Agreement between the City of Dubuque, Iowa and Marty J. and Dawn Wagner Suggested Disposition: Receive and File; Adopt Resolution(s) 24. Alcohol License Applications City Manager recommending approval of annual liquor, beer, and wine license applications as submitted. RESOLUTION Approving applications for beer, liquor, and/or wine permits, as required by City of Dubuque Code of Ordinances Title 4 Business and License Regulations, Chapter 2 Liquor Control, Article B Liquor, Beer and Wine Licenses and Permits Suggested Disposition: Receive and File; Adopt Resolution(s) [01 ITEMS SET FOR PUBLIC HEARING 1. Proceedings to Set Public Hearing on the Issuance of Not to Exceed $3,800,000 Water Revenue Refunding Bonds, Series 2021 C City Manager recommending that a public hearing be set for June 21, 2021, on the proposition of selling not to exceed $3,800,000 in Water Revenue Refunding Bonds, Series 2021 C. RESOLUTION Fixing date for a meeting on the proposition of the issuance of not to exceed $3,800,000 Water Revenue Refunding Bonds of the City of Dubuque, State of Iowa, and providing for publication of notice thereof Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for June 21, 2021 2. Corps of Engineers Acceptance of Consent to Easement Structures City Manager requesting the City Council set a public hearing for June 21, 2021, concerning the Corps of Engineers Acceptance of Consent to Easement Structures. RESOLUTION Setting date of public hearing on the Agreement with the Army Corps of Engineers Consent to Easement Structures Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for June 21, 2021 3. Grant of Easement to Ehrlich Properties, L.L.C. City Manager recommending the City Council set a public hearing for June 21, 2021 to consider the Grant of Retaining Wall Easement to Ehrlich Properties, L.L.C. for a private retaining wall over City owned right-of-way property on Helen Ridge Court in North Grandview Estates No. 2 as part of the North Grandview Estates development project. RESOLUTION Intent to dispose of City interest by Grant of Retaining Wall Easement to Ehrlich Properties, L.L.C. across part of the Helen Ridge Court Right of Way in North Grandview Estates No. 2, City of Dubuque, Iowa Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for June 21, 2021 4. John F. Kennedy Road Sidewalk Installation Project City Manager recommending initiation of the public bidding procedure for the 2021 John F. Kennedy Road Sidewalk Project, and further recommends that a public hearing be set for July 6, 2021. RESOLUTION John F. Kennedy Road Sidewalk Installation Project 2021: preliminary approval of plans, specifications, form of contract, and estimated cost; setting date of public hearing on plans, specifications, form of contract, and estimated cost; and ordering the advertisement for bids RESOLUTION Approving the preliminary plats, schedule of assessments and estimate of total cost for the John F. Kennedy Road Sidewalk Installation Project 2021 RESOLUTION Resolution of necessity for the John F. Kennedy Road Sidewalk Installation Project 2021 RESOLUTION Fixing date of public hearing on resolution of necessity 4 Suggested Disposition: IJ Receive and File; Adopt Resolution(s), Set Public Hearing for July 6, 2021 5. Chavenelle Road - Northwest Arterial to Radford Road Reconstruction Project City Manager recommending initiation of the public bidding procedure for the Chavenelle Road — Northwest Arterial to Radford Road Reconstruction Project, and further recommends that a public hearing be set for July 6, 2021. RESOLUTION Chavenelle Road — NW Arterial to Radford Road Reconstruction Project: preliminary approval of plans, specifications, form of contract, and estimated cost; setting date of public hearing on plans, specifications, form of contract, and estimated cost; and ordering the advertisement for bids RESOLUTION Approving the preliminary plats, schedule of assessments and estimate of total cost for the Chavenelle Road — NW Arterial to Radford Road Reconstruction Project RESOLUTION Resolution of necessity for the Chavenelle Road — NW Arterial to Radford Road Reconstruction Project RESOLUTION Fixing date of public hearing on resolution of necessity Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for July 6, 2021 Yay,s Nays Jones Farber Resnick Buol Cavanagh S rank Roussell Yas Nays Jones Farber Resnick Buol Cavanagh Sprank Roussell BOARDS/COMMISSIONS Boards and Commission Applicant Review Applicants are invited to address the City Council regarding their desire to serve on the following Boards/Commissions. Applicant appointments will be made at the next City Council meeting. The City Clerk stated that Ms. Jackson, an applicant for the Arts and Cultural Affairs Advisory Commission, is ineligible for the commission due to not residing in the City of Dubuque based on the address listed on her application. 1. Arts and Cultural Affairs Advisory Commission Three, 3-Year terms through June 30, 2024 (Expiring terms of Daugherty as At Large, Neuhaus as Business Professional Living or Working Within District, and Siegert as a Business Professional) Applicants: Noelle Chesney, 1830 Links Glen Dr. - Qualifies for Business Professional and At -Large Peggy Jackson, 16078 Frontier Ct. - Qualifies for Business Professional Living or Working Within District and At -Large Paula Neuhaus, 793 West 3rd St. - Qualifies for Business Professional Living or Working Within District and At -Large Thomas Robbins, 2361 Harvest View Dr. - Qualifies for At -Large 2. Historic Preservation Commission Two, 3-Year terms through July 1, 2024 (Vacant terms of Klavitter as At Large and Rapp as Old Main Interim) Applicants: Tim Gau 2529 Windsor Ave. — Qualifies for At -Large Alec Gustafson, 299 Main St. - Qualifies for Old Main and At -Large John Link, 535 W 5th St. — Qualifies for At -Large This commission is subject to the State of Iowa Gender Balance Law. 9 Commissioners total, currently 2 males/2 females/5 openings *Openings were advertised for 90 days while non -male identifying applicants were sought in adherence with Iowa Code 69.16A Gender Balance. **Additional openings on the commission are being advertised for 90 days while nonmale identifying applicants are sought in adherence with Iowa Code 69.16A Gender Balance. 3. Long Range Planning Advisory Commission One, 3-Year term through July 1, 2024 (Expiring term of Stoffel) Applicants: Tyler Stoffel, 960 Boyer St. 4. Park and Recreation Advisory Commission One, 3-Year term through July 1, 2024 (Expiring term of Tigges) Applicants: Jennifer Tigges, 4927 Wild Flower Dr. 0 5. Resilient Community Advisory Commission One, 3-Year term through July 1, 2024 (Expiring term of Hoffmann) Applicant: Adam Hoffmann, 1910 Marion St. 6. Zoning Advisory Commission One, 3-Year term through July 1, 2024 (Expiring Term of Russell) Applicant: Rich Russell, 2045 Embassy West Dr. This commission is subject to the State of Iowa Gender Balance Law. 7 Commissioners total; currently 2 males/3 females/2 openings 10 PUBLIC HEARINGS 7, O -? P 1. Bee Branch Railroad Culvert Trail Project Proof of publication on notice of public hearing to consider City Council approval of the plans, specifications, form of contract and construction estimate of $554,001 for the Bee Branch Railroad Culvert Trail Project, and City Manager recommending approval. RESOLUTION Approval of plans, specifications, form of contract, and estimated cost for the Bee Branch Railroad Culvert Trail Project Suggested Disposition: Receive and File; Adopt Resolution(s) Ya Nays Jones Farber Resnick Buol Cavanagh Sprank Roussell 11 2. Fire Station 6 External Stairwell Addition Project Request to Initiate 7410 prq Construction Bidding 9 Proof of publication on notice of public hearing to consider City Council approval of the plans, specifications, form of contract and the estimated cost of $395,100 for the Fire Station 6 External Stairwell Addition Project, and City Manager recommending approval. RESOLUTION Approval of plans, specifications, form of contract, and estimated cost for the Fire Station 6 External Stairwell Addition Project Suggested Disposition: Receive and File; Adopt Resolution(s) Ya Nays I Jones Farber Resnick Buol Cavanagh / Sprank Roussell 12 PUBLIC INPUT 7,19 pfn �onf, 13 ACTION ITEMS 711 r 1. Greater Dubuque Development Corporation - Quarterly Update President and CEO Rick Dickinson to present the quarterly update on the activities of the Greater Dubuque Development Corporation. Suggested Disposition: Receive and File Yas Nays Jones Farber Resnick Buol Cavanagh Sprank Roussell U4 ,.. 71 M 2. Dubuque Metropolitan Area Transportation Study (DMATS) 2050 Long Range Transportation Plan A representative from the East Central Intergovernmental Association (ECIA) will make a presentation on the Dubuque Metropolitan Area Transportation Study (DMATS) 2050 Long Range Transportation Plan. Suggested Disposition: Receive and File; Presentation Yay,s Nays Jones 9� Farber Resnick Buol Cavanagh Sprank Roussell Powq, po�iif � I S? -whcJ i,5 U� AT -Ilr3,,nl 'zo:lo,ns re re-5eV4e4 0e) booLrj Is�h fan�9 ® fixes°E � CQ, ; ; C—xq,pfcs C CIS 15 3. Dollars & Cents Public Information Brochure 7ai9 d PM City Manager providing a copy of the Fiscal Year 2022 Dollars & Cents public information brochure. Suggested Disposition: Receive and File Yas Nays Jones Farber Resnick Buol Cavanagh Sprank Roussell `1* 4. Memorandum of Understanding - City Water Service to Wildflower Ridge Residential Subdivision 7 : y5 Pr' City Manager recommending execution of a Memorandum of Understanding (MOU) with Vendors Unlimited Corporation (Wildflower Ridge residential subdivision) for the connection of Wildflower Ridge's water distribution system to the City of Dubuque's water system; and render it compliant with IDNR regulations and City of Dubuque standards. RESOLUTION Approving a Memorandum of Understanding between the City of Dubuque and Vendors Unlimited Corporation for improvements and connection to its water distribution system Suggested Disposition: Receive and File; Adopt Resolution(s) Ya s Nays Jones Farber Resnick Buol Cavanagh S rank Roussell 17 5. Downtown Parking Structure: Purchase of Hendricks Feed & Seed Co., Inc T51 pty) City Manager recommending that the attached resolution approving the Offer to Buy Real Estate and Acceptance for the purchase of Hendricks Feed & Seed Co., Inc. be submitted to the City Council for consideration and adoption. RESOLUTION Approving an offer to buy real estate and acceptance for the purchase of Hendricks Feed & Seed Co., Inc. for the construction of a downtown parking structure Suggested Disposition: Receive and File; Adopt Resolution(s) Yay,% Nays Jones Farber Resnick Buol Cavana h Sprank r' Roussell 6. Amending a Tax Increment Ordinance for the Dubuque Industrial Center ?,)I P (4 Economic Development District City Manager recommending approval of an ordinance amending the most recent ordinance for the Dubuque Industrial Center Economic Development District. ORDINANCE Amending Ordinance No. 16-21, previously amended, providing that general property taxes levied and collected each year on all property located within the Amended and Restated Dubuque Industrial Center Economic Development District Urban Renewal Area of the City of Dubuque, County of Dubuque, State of Iowa, by and for the benefit of the State of Iowa, City of Dubuque, County of Dubuque, Dubuque Community School District, and other taxing districts, be paid to a special fund for payment of principal and interest on loans, monies advanced to and indebtedness, including bonds issued or to be issued, incurred by said city in connection with the Amended and Restated Dubuque Industrial Center Economic Development District Urban Renewal Redevelopment Project by Removing Subarea B from the Division Of Revenues Suggested Disposition: Receive and File; Motion B; Motion A Suspend the Readings Yas Nays Jones Farber Resnick Buol Cavanagh S rank Roussell Final Reading and Adopt Yas Nays Jones Farber Resnick Buol Cavanagh S rank Roussell ig 7. Proposed Ordinance Amendments for Nuisance q " 19 Pon City Manager recommending the public nuisance ordinance be updated to allow the City Manager to declare a public nuisance. ORDINANCE Amending City of Dubuque Code of Ordinances Title 6 Health, Housing, Sanitation and Environment, Chapter 4 Nuisances, Section 6-4-4 Public Nuisances Prohibited; Authority to Abate Suggested Disposition: Receive and File; Motion B; Motion A Suspend the Readings Yay,s Nays Jones Farber I Resnick Buol Cavanagh S rank Roussell Final Reading and Adopt Yas Nays Jones Farber Resnick Buol Cavanagh Sprank Roussell 20 COUNCIL MEMBER REPORTS 9:3 a 51Q� CLOSED SESSION@ ' 3 p.m. Pending Litigation and Purchase or Sale of Real Estate — Chapter 21.5(1)(c),(j) Code of Iowa Kays Nays Jones Farber Resnick Buol Cavanagh Sprank Roussell X Mayor Buol stated for the record that the attorney who will consult with City Council on the issues to be discussed in the closed session is City Attorney Crenna Brumwell. Reconvene in open session @ 9 p.m. ADJOURNMENT @ 1 ',D 5 1 p.m. WA T-W c To: Adrienne N. Breitfelder, City Clerk You are hereby directed to call a regular session of the City Council to be held on Monday, June 7, 2021 at 6:30 p.m. and conducted virtually for the purpose of conducting such business that may properly come before the City Council. ________________________ Roy D. Buol, Mayor Consent Items: Pgs. 2-5