Resolution Approving Fund Transfers for Capital Projects and Other Expense Reimbursements in FY 2021 Copyrighted
J une 7, 2021
City of Dubuque Consent Items # 5.
City Council Meeting
ITEM TITLE: ResolutionApproving Fund Transfers for Capital Projects and Other
Expense Reimbursements in Fiscal Year 2021
SUM MARY: City Manager recommending approval of the suggested proceedings
approving a transfer of funds for capital projects and other expense
reimbursements.
RESOLUTION Authorizing the Director of Finance and Budget to make
the appropriate interfund transfers of sums and record the same in the
appropriate manner for the FY 2021 for the City of Dubuque, I owa
SUGGESTED Suggested Disposition: Receive and File;Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
Description Type
MVM Memo City Manager Memo
Staff Memo Staff Memo
Resolution Resolutions
Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Resolution Approving Fund Transfers for Capital Projects and Other
Expense Reimbursements in Fiscal Year 2021
DATE: June 1, 2021
Director of Finance and Budget Jennifer Larson recommends City Council approval of
the suggested proceedings approving a transfer of funds for capital projects and other
expense reimbursements. lowa Administrative Rules Code 545-2.5(5), which
implements lowa Code Section 384.18, was amended to require that all transfers of
moneys from one budgeted fund to another budgeted fund must be approved by a
resolution beginning April 13, 2019.
In Fiscal Year 2021, $18,225,582 in capital projects and other obligations were incurred
through May 2021 and it is recommended to transfer from the funds that were budgeted
to pay the expenses.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Michael C. Van Milligen
MCVM/jml
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Jennifer Larson, Director of Finance and Budget
Dubuque
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TO: Michael C. Van Milligen, City Manager
FROM: Jennifer Larson, Director of Finance and Budget
SUBJECT: Resolution Approving Fund Transfers for Capital Projects and Other
Expense Reimbursements in Fiscal Year 2021
DATE: June 1, 2021
INTRODUCTION
The purpose of this memorandum is to recommend approval of the fund transfers for
Fiscal Year 2021 resolution.
BACKGROUND
lowa Administrative Rules Code 545-2.5(5), which implements lowa Code Section
384.18, was amended to require that all transfers of moneys from one budgeted fund to
another budgeted fund must be approved by a resolution beginning April 13, 2019. The
transfer resolution must include the following items:
1. Statement of where the money is coming from and going to.
2. The exact amount of money being transferred.
3. A clearly stated reason why the transfer is being made.
These resolution items will also need to be included as part of the budget adoption
resolution passed each March if transfers are shown in the adopted budget. For utility
surplus transfers, as defined in Administrative Rules Code 545-2.5(5), a clear
calculation proving the existence of the proposed surplus in the utility must also be
included in the transfer resolution.
DISCUSSION
Capital projects and other obligations have transfers budgeted from other funds.
Throughout the fiscal year, funds are transferred to reimburse these obligations. The
total transfer requested from the various funds to reimburse these obligations through
May 2021 is $18,225,582.
RECOMMENDATION
I respectfully recommend the adoption of the enclosed resolution approving the transfer
of funds for capital projects and other obligations.
JML
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Prepared by Jennifer Larson, Director of Finance and Budget 50 W. 13th St., Dubuque IA 52001 (563) 589-4322
Return to Adrienne N. Breitfelder, City Clerk, 50 W. 131h St., Dubuque, IA 52001, (563) 589-4100
RESOLUTION NO. 177-21
A RESOLUTION AUTHORIZING THE DIRECTOR OF FINANCE AND BUDGET
TO MAKE THE APPROPRIATE INTERFUND TRANSFERS OF SUMS AND
RECORD THE SAME IN THE APPROPRIATE MANNER FOR THE FY 2021
FOR THE CITY OF DUBUQUE, IOWA
Whereas, Iowa Administrative Rules Code Section 545-2.5(5) implements Iowa Code
Section 384.18 and provides that the City Council shall approve all transfers of moneys from
one budgeted fund to another budgeted fund as provided in Iowa Administrative Rules Code
Section 545-2.5(5).
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. Authorize the Director of Finance and Budget to Transfer Funds. That the
Director of Finance and Budget be and is hereby authorized by the City Council to make the
appropriate interfund transfer of sums and record the same in the appropriate manner for FY
2021.
Section 2. Transfer of Funds. That the Director of Finance and Budget will transfer the
following sums and to record the same in the appropriate manner:
1. Transfer from the Stormwater Construction Fund to the Sales Tax Increment
Fund $40,719.83 for Flood Control Maintenance Facility.
2. Transfer from General Fund to the Section 8 Fund $335,104.00 for the deficit
related to HUD administrative funding.
3. Transfer from the General Fund to the DRA Distribution Fund $1,811,586.00 for
budgeted capital projects.
4. Transfer from General Fund to Transit Fund $1,770,145.00 for the Transit Levy
and reimbursement of the downtown shuttle.
5. Transfer from the General Fund to the Sanitary Sewer Fund $27,029.00 for
reimbursement of 50% rate reduction.
6. Transfer from the General Fund to the Water Fund $19,660.00 for
reimbursement of 50% rate reduction.
7. Transfer from the General Fund to the Refuse Fund $38,340.00 for
reimbursement of 50% rate reduction.
8. Transfer from General Fund to the Sanitary Sewer Fund $55,754.00 for the
Force Main Stabilization Project.
9. Transfer from DRA Distribution Fund to Airport Construction Fund $48,868.00
for Old Airline Terminal Assessment Project.
10. Transfer from DRA Distribution Fund to Transit Fund $82,456.00 for Minibus
Replacements.
11.Transfer from DRA Distribution Fund to the Stormwater Operating Fund
$98,981.00 for stormwater subsidies related to tax exempt entities, farms, and
half rate for income qualified.
12.Transfer from the Tort Liability Fund to the General Fund $378,829.92 for the
cost of liability insurance.
13.Transfer from the Trust & Agency Fund to the General Fund $3,165,352.73 for
the cost of employee benefits.
14.Transfer from the Dubuque Industrial Center Tax Increment Financing Fund to
the General Fund $278,720.00 for the reimbursement of Tax Increment
Financing eligible expenses.
15.Transfer from the Greater powntown Tax Increment Financing Fund to the
General Fund $4,854.00 for the reimbursement of Tax Increment Financing
eligible expenses.
16.Transfer from Dubuque Industrial Center TIF fund to the General Construction
Fund $575,719.00 for Tax Increment financing eligible construction projects.
17.Transfer from the North Cascade Road Housing Tax Increment Financing Fund
to the General Construction Fund $310,720.00 for low- and moderate-income
eligible projects.
18.Transfer from the North Cascade Road Housing Tax Increment Financing Fund
to the Water Construction Fund $704,394.00 for reimbursement of Tax
Increment Financing eligible projects.
19.Transfer from the English Ridge Housing Tax Increment Financing Fund to the
Water Construction Fund $242,708.00 for reimbursement of Tax Increment
Financing eligible construction projects.
20.Transfer from the South Pointe Housing Tax Increment Financing Fund to the
Water Construction Fund $72,042.00 for reimbursement of Tax Increment
Financing eligible construction projects.
21.Transfer from Greater powntown TIF Fund to Parking Operations Fund
$280,000.00 for debt service on downtown ramps.
22.Transfer from Greater powntown TIF Fund to Housing Trust Fund $50,000.00
for reimbursement of Tax Increment Financing eligible construction projects.
23.Transfer from Greater powntown TIF Fund to the General Construction Fund
$99,932.00 for reimbursement of Tax Increment Financing eligible construction
projects.
24.Transfer from Road Use Tax Fund to General Fund $52,284.00 for Alliant
Broadband project.
25.Transfer from Street Construction Fund to General Construction Fund
$349,309.00 for Highway 52 Phase 4 project.
26.Transfer from Sales Tax Construction Fund to Airport Construction Fund
$5,780.00 for Airport Cap Old Wells project.
27.Transfer from Sales Tax Construction Fund to Transit Fund $260,000.00 for
Replacement of Minibuses project.
28.Transferfrom Sanitary Sewer Operating Fund to General Fund $1,682,275.00
for recharge of administrative overhead.
29.Transfer from Sanitary Sewer Operating Fund to Sanitary Sewer Capital Fund
$900,000.00 for capital construction.
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30. Transfer from Stormwater Operating Fund to General Fund $608,650.00 for
recharge of administrative overhead.
31.Transfer from Stormwater Operating Fund to Stormwater Construction Fund
$880,000.00 for capital construction.
32.Transfer from Parking Operating Fund to General Fund $172,088.00 for
recharge of administrative overhead.
33.Transfer from Parking Operating Fund to Parking Construction Fund
$79,570.00 for capital construction.
34.Transfer from Water Operating Fund to General Fund $567,194.00 for recharge
of administrative overhead.
35. Transfer from Water Operating Fund to Water Construction Fund $550,000.00
for capital construction.
36. Transfer from Refuse Fund to General Fund $1,191,482.00 for recharge of
administrative overhead.
37.Transfer from Stormwater Construction Fund to General Fund $14,190.00 for
Valentine Park stormwater improvements.
38. Transfer from Landfill Fund to General Fund $420,846.00 for recharge of
administrative overhead.
Passed, approved and adopted this 7t" day of June 2021.
" , s A,-"/
Roy D. B L01 Mayor
Attest:
Adrienne N. Breitfelder, dty Clerk
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