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Chavenelle Road - Northwest Arterial to Radford Road Reconstruction_Initiate Copyrighted J une 7, 2021 City of Dubuque Items to be set for Public Hearing # 5. City Council Meeting ITEM TITLE: Chavenelle Road - NorthwestArterial to Radford Road Reconstruction Project SUM MARY: City Manager recommending initiation of the public bidding procedure for the Chavenelle Road — Northwest Arterial to Radford Road Reconstruction Project, and further recommends that a public hearing be set for J uly 6, 2021. RESOLUTION Chavenelle Road — NW Arterial to Radford Road Reconstruction Project: preliminary approval of plans, specifications, form of contract, and estimated cost; setting date of public hearing on plans, specifications, form of contract, and estimated cost; and ordering the advertisement for bids RESOLUTION Approving the preliminary plats, schedule of assessments and estimate of total cost for the Chavenelle Road — NW Arterial to Radford Road Reconstruction Project RESOLUTION Resolution of necessity for the Chavenelle Road — NW Arterial to Radford Road Reconstruction Project RESOLUTION Fixing date of public hearing on resolution of necessity SUGGESTED Receive and File;Adopt Resolution(s), Set Public Hearing for July 6, DISPOSITION: 2021 Suggested Disposition: ATTACHMENTS: Description Type Chavenelle Road Reconstruction Project-MVM Memo City Manager Memo Staff Memo Staff Memo Resolution Approving Preliminary Plans and Specs Resolutions Resolution of Preliminary Plat, Schedule of Resolutions Assessments Resolution of Necessity Resolutions Resolution Fi�ang Date of PH Res of Necessity Resolutions Notice of Hearing Supporting Documentation Notice to Property Owners Supporting Documentation Schedule of Assessments_UPDATED 6/4/21 Supporting Documentation Dubuque THE CITY OF � ui-Aseria cih DuB E , . � . , � II � Maste iece on tj2e Mississi i zoo�•zoiz•zois YP pp zoi�*zoi9 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Chavenelle Road - NW Arterial to Radford Road Reconstruction Project CIP #3602551, 7201180 DATE: June 2, 2021 City Engineer Gus Psihoyos recommends initiation of the public bidding procedure for the Chavenelle Road — NW Arterial to Radford Road Reconstruction Project, and further recommends that a public hearing be set for July 6, 2021. I concur with the recommendation and respectfully request Mayor and City Council approval. � Mic ael C. Van Milligen MCVM:jh Attachment cc: Crenna Brumwell, City Attorney Cori Burbach, Assistant City Manager Gus Psihoyos, City Engineer Dubuque THE CITY OF � NFAmerica Cipl DuB E �.����,���� , � �i, I � Maste iece on the Mississi 1 zoo��zoiz�zois � pp zo��*zoig TO: Michael C. Van Milligen, City Manager FROM: Gus Psihoyos, City Engineer RE: Chavenelle Road — NW Arterial to Radford Road Reconstruction Project CIP# 3602551, 7201180 DATE: June 3, 2021 INTRODUCTION The attached resolutions authorize the initiation of the public bidding procedure for the Chavenelle Road — NW Arterial to Radford Road Reconstruction Project. BACKGROUND Chavenelle Road between Radford Road and the NW Arterial (IA 32) was originally constructed in 1981 as part of the Dubuque Industrial Center development. The 8" thick concrete pavement has served out its life and is now in a state requiring reconstruction. At the time of original construction, a 4-lane road section was selected to accommodate the anticipated large truck traffic volumes. The pavement width of Chavenelle Road is currently 49 feet. The City has received public feedback from some large employers in the corridor concerning the condition of the street. The roadway acted as part of the detour for trucks when the SW Arterial was constructed. This detour also contributed to the pavement decline. The City did apply for a Revitalize lowa's Sound Economy (RISE)funding for this project. The lowa DOT advised the City that this project does not fit their grant criteria. The City will need to bid the project this current year or wait until 2023 when the 2022 pavement improvements planned for the NW Arterial are finished. DISCUSSION The proposed improvements to Chavenelle Road from the NW Arterial (IA 32) to Radford Road will include the removal and replacement of the PCC pavement, construction of stone sub-base, replacement of driveways, reconstruction of storm sewer intakes, and installation of pavement subdrains. Additionally, there will be watermain replacement in the corridor which will be funded by the Watermain Replacements fund. The project will be phased so access to driveways and the roadway is maintained. The anticipated construction timeframe is estimated to take approximately 4 months to allow for staging and pavement curing. The project is also proposed to be bid with paving alternates. This allows both the asphalt and concrete industry to bid on the project. The pavements being considered are equivalent in structural number: 10.5" of asphalt pavement and 9" of concrete pavement. With the recent completion of the SW Arterial, the completion of the Chavenelle Hike/Bike Trail from Radford Road to Seippel Road, the future hike/bike trail phases along Seippel Road and the SW Arterial and the reconstruction of Chavenelle Road combine to provide for significant upgrade to the City industrial parks. All these projects improve the attractiveness of the industrial parks for future growth of businesses. Phase 2 of the Chavenelle Road Hike/Bike trail from the NW Arterial to Radford Road is planned for bidding through the lowa DOT this fall. In FY 24 matching grant funds are tentatively budgeted for the trail section from Chavenelle Road at Seippel Road to the SW Arterial. PUBLIC ENGAGEMENT City staff have sent letters to all the abutting property owners in this corridor. Virtual meetings were scheduled and held with most of the property owners. Staff also discussed the project with the post office annex staff since their delivery routes will be affected. Staff will continue to update property owners during the project. Out of the meetings held with the property owners the majority supported one-way traffic during reconstruction of the street. This facilitates a safer construction zone and quicker construction. PROJECT SCHEDULE The schedule for the Project is as follows: Initiate Public Bidding Process June 7, 2021 Publish Notice to Bidders, Advertise for Bids June 11, 2021 Publish Public Hearing Notice on Plans & Specs & Assessments June 11, 2021 Mail Special Assessment Notice to Property Owners June 11, 2021 Publish Notice of Special Assessment: 1St Publication June 11, 2021 2na Publication June 18, 2021 Public Hearing on Plans & Specs, Special Assessments July 6, 2021 Receipt of Bids (Bid Letting) July 8, 2021 Award Construction Contract July 19, 2021 Final Project Completion November 30, 2021 RECOMMENDATION I recommend preliminary approval of the proposed plans, specifications, form of contract, and construction estimate for the Chavenelle Road — NW Arterial to Radford Road Reconstruction Project. I further recommend establishing the date of a public hearing and authorize the City Clerk to advertise for bids for the Project. BUDGETIMPACT The estimate of probable cost for the Chavenelle Road — NW Arterial to Radford Road Reconstruction Project is as follows: 2 Estimate Construction Contract $ 2,639,595.00 Contingency 263,959.00 Construction Engineering & Inspection 290,356.00 Total Project Cost 3.193.910.00 The project funding summary is as follows: CIP No. Fund Description Fund Amount 3602551 Chavenelle Road Rehabilitation $2,559,215.30 Special Assessment — Street Improvement, Commercial 455,153.15 Special Assessment — Commercial Deficiency 42,921.55 Special Assessment — Sidewalks 100% 136,620.00 Total Project Funding $3,193 910.00 PROPERTY ASSESSMENTS The average public improvements assessment based on the engineers estimate, including contingency and engineering is $69,573.91. These assessments include sidewalk assessments along the south side of the corridor. Because sidewalks don't currently exist, the abutting properties are assessed at 100% of the cost of the sidewalk installation. Special assessments may be paid in full or in part without interest within 30 days of receiving the Final Notice of Special Assessment. After 30 days, the remaining balance will be transferred to the County Treasurer's office to be collected in the same manner as the owner's property taxes. In cases where the remaining balance is $500 or more, the remaining balance may be financed over a period of 15 years at 3% interest. ACTION TO BE TAKEN The City Council is requested to give preliminary approval to the Resolution of Necessity, approve the Preliminary Schedule of Assessments, establish the date of the public hearing, and authorize the City Clerk to advertise for bid proposals through the adoption of the enclosed resolutions for the Chavenelle Road — NW Arterial to Radford Road Reconstruction Project. Attach. Prepared by Jon Dienst, P.E. cc: Crenna Brumwell, City Attorney Jenny Larson, Budget Director John Klostermann, Public Works Director Deron Muehring, Civil Engineer 3 _Prepared by: Jon Dienst, City of Dubuque Engineering 50 W 13th Street Dubuque, IA 52001 (563)589-4270 Return to: Adrienne N. Breitfelder, City Clerk 50 W 13th Street Dubuque, IA 52001 (563)589-4100 RESOLUTION NO. 191-21 CHAVENELLE ROAD — NW ARTERIAL TO RADFORD ROAD RECONSTRUCTION PROJECT PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND ORDERING THE ADVERTISEMENT FOR BIDS NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: The proposed plans, specifications, form of contract and estimated cost for the Chavenelle Road — NW Arterial to Radford Road Reconstruction Project in the estimated amount $2,639,595.00, are hereby preliminarily approved and ordered filed in the office of the City Clerk for public inspection. A public hearing will be held on the 6th day of July, 2021, at 6:30 p.m. in the Historic Federal Building Council Chambers (and/or by virtual means) 350 W. 6tn Street, Dubuque, Iowa, at which time interested persons may appear and be heard for or against the proposed plans and specifications, form of contract and estimated cost of said Project, and the City Clerk be and is hereby directed to cause the attached notice of the time and place of such hearing to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be published not less than four days nor more than twenty days prior to the date of such hearing. At the hearing, any interested person may appear and file objections to the proposed plans, specifications, form of contract, or estimated cost of the Project. The Chavenelle Road — NW Arterial to Radford Road Reconstruction Project is hereby ordered to be advertised for bids for construction. The amount of the security to accompany each bid shall be in an amount which shall conform to the provisions of the Notice to Bidders hereby approved. The City Engineer is hereby directed to advertise for bids for the construction of the improvements herein provided, by publishing the attached Notice to Bidders to be published in the Master Builders of Iowa Plan Room, The Construction Update Network and posted on the City of Dubuque website at www.cityofdubugue.org/bids and which notice shall be published not less than thirteen but not more than forty-five days before the date for filing bids before 2:00 p.m. on the 8th day of July 2021. Bids shall be opened and read by the City Clerk at said time and will be submitted to the City Council for final action at 6:30 p.m. on the 19th day of July 2021, in the Historic Federal Building Council Chambers (and/or by virtual means), 350 West 6th Street, Dubuque, Iowa. Passed, adopted and approved this 7th day of June 2021. 2,, � zj Roy D. Buol, Mayor Attest: Adrienne N. Breitfelder, City Clerk Prepared by: Jon Dienst, City of Dubuque Engineerinq 50 W 1311 Street Dubuque, IA 52001 (563)589-4270 Return to: Adrienne N. Breitfelder, City Clerk 50 W 13th Street Dubuque, IA 52001 (563)589-4100 RESOLUTION NO. 192-21 APPROVING THE PRELIMINARY PLATS, SCHEDULE OF ASSESSMENTS AND ESTIMATE OF TOTAL COST FOR THE CHAVENELLE ROAD — NW ARTERIAL TO RADFORD ROAD RECONSTRUCTION PROJECT NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the attached preliminary plats, schedule of assessments, and estimate of total cost for the Chavenelle Road — NW Arterial to Radford Road Reconstruction Project are hereby approved. Passed, approved and adopted this 7th day of June, 2021. //' W` Toy D. Buol, Mayor Attest: gAfim� /4 " Adrienne Breitfelder, City Clerk Prepared by: Jon Dienst, City of Dubuque Engineerinq 50 W 1311 Street Dubuque, IA 52001 (563)589-4270 Return to: Adrienne N. Breitfelder, City Clerk 50 W 13'h Street Dubuque, IA 52001 (563)589-4100 RESOLUTION NO. 193-21 RESOLUTION OF NECESSITY FOR THE CHAVENELLE ROAD — NW ARTERIAL TO RADFORD ROAD RECONSTRUCTION PROJECT Whereas, the plat, preliminary schedule of assessments, and estimate of total cost for the Chavenelle Road — NW Arterial to Radford Road Reconstruction have been duly prepared and approved by the City Council of the City of Dubuque and ordered placed on file in the office of City Clerk. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: The Chavenelle Road — NW Arterial to Radford Road Reconstruction will provide: Reconstruction of Chavenelle Road between the NW Arterial and Radford Road — Removal of the existing pavement and curb and gutter — Excavation of the subgrade to allow the placement of granular sub -base — Installation of storm sewer intakes — Installation of sub -drains — Installation of 9-inch PCC pavement — Installation of curb and gutter — Installation of sidewalks on the south side of the street (new 10' hike/bike trail will be installed on the north side as part of a separate project) — Installation of ADA ramps at the NW Arterial and at Radford Road There is on file in the office of the City Clerk an estimated total cost of the work, and a preliminary plat and schedule showing the amount proposed to be assessed to each lot for the improvement. The date, time, and place the council will hear property owners subject to the assessment and interested parties for or against the improvement, its cost, the assessment, or the boundaries of the district: That the City Council deems it advisable and necessary for the public welfare to make the herein mentioned improvements. Unless a property owner files objections with the City Clerk at the time of hearing on the resolution of necessity, the property owner is deemed to have waived all objections pertaining to the regularity of the proceeding and the legality of using the special assessment procedure. Said improvements shall be constructed in accordance with the plans and specifications which have been approved by the City Council and are now on file in the Office of the City Clerk. The cost of making such improvement will be assessed against property lying with the assessment limits. The above resolution was introduced, approved and ordered placed on file with the City Clerk this 7t" day of June 2021 Roy D. Yuol, Mayor Attest: 1, Adrienne N. Breitfelder, City Clerk Prepared by: Jon Dienst, City of Dubuque Engineering 50 W 13th Street Dubuque, IA 52001 (563)589-4270 Return to: Adrienne N. Breitfelder, City Clerk 50 W 13th Street Dubuque, IA 52001 (563)589-4100 RESOLUTION NO. 194-21 FIXING DATE OF PUBLIC HEARING ON RESOLUTION OF NECESSITY Whereas, the City Council of the City of Dubuque, Iowa, has given its preliminary approval to the plat, preliminary schedule of assessments, and estimated total cost for the Chavenelle Road — NW Arterial to Radford Road Reconstruction Project and ordered the plat, schedule of assessments, and estimate of total cost placed on file in the Office of the City Clerk; and Whereas, the proposed Resolution of Necessity for Project has been introduced and is now on file in the Office of the City Clerk. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: The City Council will meet on the 6th day of July 2021, at 6:30 p.m. in the Historic Federal Building Council Chambers (second floor), 350 West 6th Street, Dubuque, Iowa. At which time the owners of property subject to assessment for the proposed improvement or any other person having an interest in the matter may appear and be heard for or against the making of the improvement, the boundaries of the district, the cost, the assessment against any lot, or the final adoption of a resolution of necessity. A property owner will be deemed to have waived all objections unless at the time of hearing the property owner has filed objections with the City Clerk. The City Clerk be and is hereby authorized and directed to cause a notice of the time and place of such hearing to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be published once each week for two consecutive weeks, the first publication of which shall be not less than ten days prior to the day fixed for its consideration. Passed, adopted and approved this 7th Attest: A4� //. c Adrienne N. Breitfelder, vCity Clerk day of June 2021. Roy D. Buol, Mayor NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST: The City Council will hold a public hearing on the proposed plans, specifications, form of contract and estimated cost for the Chavenelle Road — NW Arterial to Radford Road Reconstruction Project, in accordance with the provisions of Chapter 26, Code of lowa on the 6t" day of July, 2021, at 6:30 p.m. in the Historic Federal Building Council Chambers (and/or by virtual means), 350 West 6th Street, Dubuque, lowa, at which time the owners of property subject to assessment for the proposed improvement or any other person having an interest in the matter may appear and be heard for or against the making of the improvement, said proposed plans, specifications, form of contract, estimated cost, the boundaries of the district, the assessment against any lot, or the final adoption of a resolution of necessity. A property owner will be deemed to have waived all objections unless at the time of hearing the property owner has filed objections with the clerk. Any visual or hearing-impaired persons needing special assistance or persons with special accessibility needs should contact the City Clerk's office at (563) 589-4120 or TDD at (563) 690-6678 at least 48 hours prior to the meeting. Published by order of the City Council given on the day of 2021. Adrienne N. Breitfelder, City Clerk NOTICE TO PROPERTY OWNERS CHAVENELLE ROAD — NW ARTERIAL TO RADFORD ROAD RECONSTRUCTION Notice is given that there is now on file for public inspection in the office of the clerk of the City of Dubuque, lowa, a proposed resolution of necessity, an estimate of cost and a plat and schedule showing the amounts proposed to be assessed against each lot and the valuation of each lot within a district approved by the council of Dubuque, lowa for a public improvement of the type(s) and in the location(s) as follows: Reconstruction of the following Street: Reconstruction of Chavenelle Road between the NW Arterial and Radford Road — Removal of the existing pavement and curb and gutter — Excavation of the subgrade to allow the placement of granular sub-base — Installation of storm sewer intakes — Installation of sub-drains — Installation of 9-inch PCC pavement — Installation of curb and gutter — Installation of sidewalks on the south side of the street (new 10' hike/bike trail will be installed on the north side as part of a separate project) — Installation of ADA ramps at the NW Arterial and at Radford Road The proposed district to be benefited and subject to assessment for the cost of such improvements is described as follows: All properties abutting or served by utilities in the following street: • Chavenelle Road between the NW Arterial and Radford Road The council will meet at 6:30 p.m. on the 6t" day of July 2021, at the Historic Federal Building Council Chambers (and/or by virtual means), 350 West 6t" Street, Dubuque, lowa, at which time the owners of property subject to assessment for the proposed improvement or any other person having an interest in the matter may appear and be heard for or against the making of the improvement, the boundaries of the district, the cost, the assessment against any lot, or the final adoption of a resolution of necessity. A property owner will be deemed to have waived all objections unless at the time of hearing the property owner has filed objections with the clerk. Any visual or hearing-impaired persons needing special assistance or persons with special accessibility needs should contact the City Clerk's office at (563) 589-4120 or TDD at (563) 690-6678 at least 48 hours prior to the meeting. Published by order of the City Council given on the day of 2021. Adrienne N. Breitfelder, City Clerk CITY OF DUBUQUE,IOWA CHAVENELLE ROAD RECONSTRUCTION-RADFORD ROAD TO NW ARTERIAL PRELIMINARY SCHEDULE OF VALUATION AND PROPOSED ASSESSMENTS DATE:JUNE 2,2021 The following schedule is hereby determined to show each lot proposed to be assessed for the improvement shown in the title together with the amount proposed to be assessed against each lot and the valuations shown opposite each lot are hereby fixed as the true valuations of such lots by the City Council of the City of Dubuque. VALUATION NET PAVING NET PAVING TOTAL PUBLIC SIDEWALK TOTAL NET PARCEL NUMBER PROPER7Y OWNER NAME LOT DESCRIP710N STREET ADDRESS NET ASSESSED WITH IMPROVEMENT IMPROVEMENT IMPROVEMENT pSSESSMENT ASSESSMENT VALUATION IMPROVEMENT COST DEFICIENCY COST 1029226002 MAR HOLDINGS LLC LOT 1 DUBUQUE INDUSTRIAL CENTER SECOND ADDIT CHAVENELLE ROAD $ 15,950.00 $ 7$495.39 $ 62,545.39 $ 42,921.55 $ 19,623.84 $ 62,545.39 LOT 1&2 OF FINAL PLAT OF LOT 1 OF DUBUQUE 1029251002 AB(MC 2 LLC F/K/A RITEHITE CORPORATION INDUSTRIAL CENTER FIRST ADDITION 4343 CHAVENELLE ROAD $ 9,136,670.00 $ 9,206,803.19 $ 7Q133.19 $ $ 7Q133.19 $ 70,133.19 1029251003 UEW ER PRECISION TOOLS&DIES INq FH LOT 2-2 DUBUQUE INDUSTRIAL CENTER SIXTH ADD 4545 FUTURO COURT $ 1,426,960.00 $ 1,446,948.62 $ 19,988.62 $ 19,988.62 $ 19,988.62 1029401004 AY MCDONALD MANUFACTURING CO. LOT 3 DUBUQUE INDUSTRIAL CENTER NINTH ADD CHAVENELLE ROAD $ 233,000.00 $ 280,826.81 $ 47,826.81 $ 47,826.81 $ 47,826.81 1029401002 CHAVENELLE WAREHOUSE DEVLPMT LLC LOT 1 DUBUQUE INDUSTRIAL CENTER SIXTH ADD 4949 CHAVENELLE ROAD $ 1,880,470.00 $ 1,921,006.15 $ 4Q536.15 $ 4Q536.15 $ 4Q536.15 1029251013 DUBUQUE W FUTURO INC LOT 2-3 DUBUQUE INDUSTRIAL CENTER 12TH ADD 50 W 13TH STREET $ 22,410.00 $ 27,176.07 $ 4,766.07 $ 4,766.07 $ 4,766.07 1029402004 AY MCDONALD MANUFACTURING CO. LOT 1 DUBUQUE INDUSTRIAL CENTER 13TH ADD PT I 4800 CHAVENELLE ROAD $ 5,825,000.00 $ 5,917,188.85 $ 92,188.85 $ 92,188.85 $ 46,31827 $ 138,507.12 1029276006 DUBUQUE W FUTURO INC LOT 2 DUBUQUE INDUSTRIAL CENTER 13TH ADD 50 W 13TH STREET $ 87,730.00 $ 109,442.92 $ 21,712.92 $ 21,712.92 $ 12,395.03 $ 34,107.95 1029426001 METRIX CO LOT 1-2-2 DUBUQUE INDUSTRIAL CENTER FIFTH ADD 4400 CHAVENELLE RD $ 2,304,810.00 $ 2,343,965.82 $ 39,155.82 $ 39,155.82 $ 21,013.18 $ 6Q169.00 1029276002 LAKESHORE VENTURES LLC REALESTATE DEPT LOT 1 DUBUQUE INDUSTRIAL CENTER FIFTH ADD 4370 CHAVENELLE RD $ 373,580.00 $ 385,126.37 $ 11,546.37 $ 11,546.37 $ 6,146.01 $ 17,692.38 1029276004 WEBER PAPER COMPANY LOT 1 DUBUQUE INDUSTRIAL CENTER 11TH ADD 4300 CHAVENELLE ROAD $ 1,528,960.00 $ 1,579,895.37 $ SQ935.37 $ SQ935.37 $ 29,803.01 $ SQ738.38 1029276001 DUBUQUE HUMANE SOCIETY LOT 1 OF 2 OF DUBUQUE INDUSTRIAL CENTER FIFTH 4242 CHAVENELLE ROAD $ 1,727,310.00 $ 1,764,049.12 $ 36,739.12 $ 36,739.12 $ 20,944.51 $ 57,683.63 TOTALS= $455,153.15 $136,620.00 $634,694.70