Bee Branch Railroad Culvert Trail Project_Hearing Copyrighted
J une 7, 2021
City of Dubuque Public Hearings # 1.
City Council Meeting
ITEM TITLE: Bee Branch Railroad Culvert Trail Project
SUM MARY: Proof of publication on notice of public hearing to consider City Council
approval of the plans, specifications, form of contract and construction
estimate of$554,001 for the Bee Branch Railroad Culvert Trail Project,
and City Manager recommending approval.
RESOLUTION Approval of plans, specifications, form of contract, and
estimated cost for the Bee Branch Railroad Culvert Trail Project
SUGGESTED Suggested Disposition: Receive and File;Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
Description Type
Bee Branch Railroad Culvert Trail Project-MVM Memo City Manager Memo
Staff Memo Staff Memo
Resolution Resolutions
Dubuque
THE CITY OF �
ui-Aseria cih
DuB E , . � . ,
� II �
Maste iece on tj2e Mississi i zoo�•zoiz•zois
YP pp zoi�*zoi9
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Bee Branch Railroad Culvert Trail Project
CIP #3401654, PROJECT #4X0039
CIP #7201654, PROJECT #8X0144
DATE: June 2, 2021
City Engineer Gus Psihoyos recommends City Council approval of the plans,
specifications, form of contract and construction estimate of $554,001 for the Bee
Branch Railroad Culvert Trail Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Dubuque
THE CTTY O� �
D R All-America City
U Li �J wv,.:Wti�?t
� I �,�.�
� �
Maste iece on the MisSissi Z zoo��zolZ•zo13
�P pp zoi�*zo�9
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
SUBJECT: Bee Branch Railroad Culvert Trail Project
CIP# 3401654, PROJECT# 4X0039
CIP# 7201654, PROJECT# 8X0144
DATE: June 1, 2021
INTRODUCTION
The enclosed resolution is in reference to the public hearing for the Bee Branch Railroad
Culvert Trail Project.
BACKGROUND
In November of 2013, the City Council passed Resolution 335-13 adopting the 2013
Drainage Basin Master Plan Amendment. The amended Drainage Basin Master Plan
outlined several improvements throughout the Bee Branch watershed to mitigate the
effects of future flooding and disasters. Collectively, the improvements form the basis of
the Bee Branch Watershed Flood Mitigation Project outlined in Table 1 below.
Table 1. Twelve phases of the Bee Branch Watershed Flood Mitigation Project
Phase Description Status
1 Carter Road Detention Basin Complete
2 West 32nd Street Detention Basin Complete
3 Historic Millwork District Complete
4 Lower Bee Branch Creek Restoration Complete
5 Flood Mitigation Gate Replacement Under Design
6 Impervious Surface Reduction (Green Alleys) Under Construction
7 Upper Bee Branch Creek Restoration Under Construction*
8 22na Street Storm Sewer Improvements Under Construction
9 Flood Mitigation Maintenance Facility Site Cleanup
10 North End Storm Sewer Improvements
11 Water Plant Flood Protection
12 17�" Street Storm Sewer Improvements Under Construction
* The Upper Bee Branch Creek Restoration Project includes the improvements associated with
the Upper Bee Branch Railroad Culverts Project currently under construction.
In December of 2013, the City's use of $98,494,178 in state sales tax increment funding
was approved for the Bee Branch Watershed Flood Mitigation Project.
In February of 2019, the City Council awarded the construction contract for the Upper
Bee Branch Creek Railroad Culverts Project in the amount of 25,900,000.00.
Improvements to convert the existing box culverts under the railroad tracks into a
pedestrian trail was bid as one of four bid alternates. Because the bid was 1.24% more
than the engineer's estimate, none of the bid alternates were included in the construction
contract at award.
In March of 2019, the City Council adopted Resolution 70-19, authorizing an application
for Land and Water Conservation Fund (LCWF) grant funding for the Bee Branch Creek
Trail Connector, the same improvements that were bid as an alternate on the Upper Bee
Branch Creek Railroad Culverts Project.
In April of 2019, the lowa Department of Natural Resources (IDNR), who administers the
grant on behalf of the National Parks Service, notified the City that the City's application
for $175,000 in LCWF grant funding had been approved.
In December of 2019, the IDNR began working through the requirements outlined in
Section 106 of the National Historic Preservation Act. This process was subsequently
delayed for multiple reasons, but primarily due to the COVID-19 pandemic. In late March
of 2021, the City was notified by the IDNR that Tribal consultation had taken place,
Section 106 of the National Historic Preservation Act was complete, and National
Environmental Protection Act (NEPA) requirements have been met. The start date of the
grant was established as March 25, 2021. Grant-related expenses that occur after the
start date are eligible for grant reimbursement.
DISCUSSION
Plans and specifications for the Bee Branch Railroad Culvert Trail Project (Project) have
been developed and are ready for bidding. The Project improvements consist of the
construction of approximately 5,853 square feet of concrete trail, trail lighting and security
camera system, concrete repair and staining of 173 lineal feet of existing 11'x10' double
concrete box culvert, and miscellaneous electrical components, pavement marking and
signage, and restoration.
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Public Bidding Process May 17, 2021
Publish Notice to Bidders, Advertise for Bids May 18, 2021
Publish Public Hearing Notice on Plans & Specs May 21, 2021
Public Hearing on Plans & Specifications June 7, 2021
Receipt of Bids (Bid Letting) June 24, 2021
Award Construction Contract July 6, 2021*
Final Project Completion Date October 31, 2021
*Award or the contract could be delayed until August 2, 2021 to coincide with execution
of the Land and Water Conservation Fund grant agreement with the State.
2
RECOMMENDATION
I recommend approval of the plans, specifications, form of contract, and construction
estimate for the Bee Branch Railroad Culvert Trail Project.
BUDGETIMPACT
The estimate of probable costs for the Bee Branch Railroad Culvert Trail Project is as
follows:
Construction Contract $448,096.00
Pre-Ordered Construction Materials 54,400.00
Contingency (5%) 25,125.00
Engineering 26,380.00
Total Project Cost $554,001.00
The funding summary is as follows:
CIP No. Fund Description Fund Amount
3401654 Bee Branch Creek Restoration Project $379,001.00
7201654 Bee Branch Creek Restoration Project $175,000.00
Fundina Source
State Sales Tax Increment Proceeds $379,001.00
Land and Water Conservation Fund Grant $175,000.00
ACTION TO BE TAKEN
I respectfully request adoption of the attached resolution approving the proposed plans,
specifications, form of contract, and construction estimate for the Bee Branch Railroad
Culvert Trail Project.
Prepared by Deron Muehring
cc: Crenna Brumwell, City Attorney
Jenny Larson, Director of Finance and Budget
Deron Muehring, Civil Engineer
3
Prepared by Kerry Bradley City of Dubuque Engineering 50 W 13th St Dubuque Iowa 52001 (563)589-4270
Return to Adrienne N. Breitfelder City of Dubuque City Clerk 50 W 13th St Dubuque, Iowa 52001 (563)589-4100
RESOLUTION NO. 195-21
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE BEE BRANCH RAILROAD CULVERT TRAIL PROJECT
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated cost for
the Bee Branch Railroad Culvert Trail Project, in the estimated amount $448,096.00, are
hereby approved.
Passed, adopted and approved this 7th day of June 2021.
, P, /�"—/
Roy D. Buol, Mayor
Attest:
"r'z
x &*Jo4z —
Adrienne N. Breitfelder, City Clerk