Fire Station 6 External Stairwell Addition Project Request to Initiate Construction Bidding_Hearing Copyrighted
J une 7, 2021
City of Dubuque Public Hearings # 2.
City Council Meeting
ITEM TITLE: Fire Station 6 External Stairwell Addition Project Request to Initiate
Construction Bidding
SUM MARY: Proof of publication on notice of public hearing to consider City Council
approval of the plans, specifications, form of contract and the estimated
cost of$395,100 for the Fire Station 6 E�ernal Stairwell Addition
Project, and City Manager recommending approval.
RESOLUTION Approval of plans, specifications, form of contract, and
estimated cost for the Fire Station 6 External Stairwell Addition Project
SUGGESTED Suggested Disposition: Receive and File;Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
Description Type
Fire Station 6 External Stairwell Project-MVM Memo City Manager Memo
Staff Memo Staff Memo
Resolution Resolutions
Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Fire Station 6 External Stairwell Addition Project
Request to Initiate Construction Bidding
CIP: 350-2706
DATE: June 3, 2021
City Engineer Gus Psihoyos recommends City Council approval of the plans,
specifications, form of contract and the estimated cost of $395,100 for the Fire Station 6
External Stairwell Addition Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Steve Sampson Brown, Project Manager
Dubuque
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TO: Michael C. Van Milligen, City Manager
FROM: Steve Sampson Brown, Project Manager
SUBJECT: Fire Station 6 External Stairwell Addition Project
Request to Initiate Construction Bidding
CIP: 350-2706
DATE: May 26, 2021
INTRODUCTION
The attached resolution is in reference to the public hearing for the Fire Station 6 External
Stairwell Addition Project.
BACKGROUND
Fire Station 6 is a three-story structure that comprises of an apparatus truck bay and
kitchen on the ground floor, living quarters and office space on the second floor, and a
restricted height basement. The only access between the ground floor and the second
floor is a wooden internal staircase that is original to the building which was built in 1906.
The original staircase has begun to separate at the second-floor level and is becoming
structurally unstable.
DISCUSSION
In 2017 the Fire Department contracted with IIW Engineers, Architects, Surveyors P.C.
of Dubuque, IA (I IW)to conduct a facility needs assessment for Fire Station 6. The results
of that assessment were completed in 2018 which indicated the internal stairwell was in
need of replacement. Based on the results of the assessment, IIW was hired to design
the replacement of the staircase. After consideration of several alternatives and the
current and future needs of the fire station, a design option was selected to remove the
internal staircase and replace it with an enclosed set of external stairs on northeast side
of the station. This alternative has several benefits:
• By removing the internal staircase, critically needed additional equipment
storage space is created on the first floor.
• The current hose drying tower which can only be accessed via the kitchen
area will be relocated to the new external stair tower.
• Direct access to the basement from the exterior of the building will be
created.
Page 1 of 3
PROJECT SCHEDULE
The schedule for the project will be as follows:
Initiate Bidding May 17, 2021
Publish Notice to Bidders, Advertisement for Bids May 21, 2021
Notice of Hearing on Plans & Specifications May 21, 2021
Public Hearing June 7, 2021
Receipt of Bids June 9, 2021
Award of Contract June 21, 2021
Substantial Completion Date December 17, 2021
Final Completion Date December 31, 2021
RECOMMENDATION
I recommend that the City Council approve the plans, specifications, form of contract and
estimated cost for the Fire Station 6 External Stairwell Addition Project.
BUDGETIMPACT
The estimate of probable cost for this project is summarized as follows:
PROJECT COSTS ESTIMATE
Construction Hard Costs
Construction Contract— Base Bid $346,000.00
Contin enc 10% $34,600.00
Total - Bid Project Cost $380,600.00
Project Soft Costs
En ineerin /Architect Desi n & Construction Admin. Fees $10,000.00
Reimbursable Ex enses $2,000.00
City Staff Administration & Const. Ins ection Fees $2,500.00
Total — Project Soft Costs $14,500.00
TOTAL PROJECT COST $395,100.00
The funding summary for the Fire Station 6 External Stairwell Addition Project is as
follows:
CIP Funding Source Amount
102/350-2706 Structural Repairs at Stations 5 & 6 $462,662.00
Total Available Project Funding $462,662.00
Page 2 of 3
ACTION TO BE TAKEN
The City Council is requested to approve the plans, specifications, form of contract and
estimated cost for the Fire Station 6 External Stairwell Addition Project through the
adoption of the attached resolution.
SSB\ssb
cc: Gus Psihoyos, City Engineer
Rick Steines, Fire Chief
F:\PROJECTS\Fire Station No. 6 - Existing Building Evaluation - Stair Tower\City Council Documentation\1_Initiate\FS6 External
Stairwell Addition-Initiate Bid Memo2021.docx
Page 3 of 3
Prepared by Kerry Bradley City of Dubuque Engineering 50 W 13th St Dubuque Iowa 52001 (563)589-4270
Return to Adrienne N. Breitfelder City of Dubuque City Clerk 50 W 13th St Dubuque, Iowa 52001 (563)589-4100
RESOLUTION NO. 196-21
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE FIRE STATION 6 EXTERNAL STAIRWELL ADDITION
PROJECT
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated cost for
Fire Station 6 External Stairwell Addition Project, in the estimated amount $346,000.00,
are hereby approved.
Passed, adopted and approved this 7th day of June 2021.
r /Li
Roy D. Buol, Mayor
Attest:
Aiuiol/r
Adrienne N. Breitfelder, City Clerk