2021 Asphalt Overlay Access Ramp Project 2Copyrighted
September 7, 2021
City of Dubuque Consent Items # 18.
City Council Meeting
ITEM TITLE: 2021 Asphalt Overlay Access Ramp Project 2
SUMMARY: City Manager recommending acceptance of the construction contract for
the 2021 Asphalt Overlay Access Ramp Project 2, as completed by S &
S Builders, in the final contract amount of $93,349.29.
SUGGESTED
DISPOSITION:
ATTACHMENTS:
Description
RESOLUTION Accepting the 2021 Asphalt Overlay Access Ramp
Project 2 and authorizing the payment to the contractor
Suggested Disposition: Receive and File; Adopt Resolution(s)
2021 Asphalt Overlay Ramp Project 2-MVM Memo
Staff Memo
Type
City Manager Memo
Staff Memo
Resolution Resolutions
THE C
DUj!BQTE
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 2021 Asphalt Overlay Access Ramp Project 2
(CIP 3001227)
DATE: August 31, 2021
Dubuque
WAWca 914
ii
2007-2012.2013
2017*2019
City Engineer Gus Psihoyos is recommending acceptance of the construction contract
for the 2021 Asphalt Overlay Access Ramp Project 2, as completed by S & S Builders,
in the final contract amount of $93,349.29. This is a 12.12% increase over the original
contact amount of $83,257 due to additional access ramps being installed, additional
curb repairs that were required, and additional curb and sidewalk added that was
added.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:jh
Attachment
CC' Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
THE C
DUj!B9kFE
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
SUBJECT: 2021 Asphalt Overlay Access Ramp Project 2
(CIP 3001227)
DATE: August 31, 2021
INTRODUCTION
Dubuque
AII•Amarica City
2007-2012.2013
2017*2019
The enclosed resolution provides for the acceptance of the construction contract for the
2021 Asphalt Overlay Access Ramp Project 2.
BACKGROUND
The project replaced twenty-six (26) non -compliant curb access ramps at ten (10)
intersections in compliance with the Public Right of Way Accessibilities Guidelines
(PROWAG) specifications. The curb access ramp work was completed in coordination
with the Public Works Departments Asphalt Overlay Program at the following locations:
1. Lombard Street at Jenni Street, two single ramps.
2. Lombard Street at Stetmore Street, two single and one double ramps.
3. Lombard Street at Meadow Lane, two single ramps.
4. Ungs Street at Clarke Drive, two single ramps.
5. Ungs Street at Hoyt Street, two single ramps.
6. Ungs Street at North Grandview Avenue, two single ramps.
7. Lincoln Avenue at Rhomberg Avenue, two single ramps.
8. Lincoln Avenue at Sumner Street, two single ramps.
9. Lincoln Avenue at Hawthorne Street, two single ramps.
10. Roosevelt Street at Rhomberg Avenue, two single and two double ramps.
DISCUSSION
The 2021 Asphalt Overlay Access Ramp Project 2 was completed by S & S Builders, of
Dubuque, IA in the final contract amount of $93,349.29. This is a 12.12% increase over
the original contract amount of $83,257.00. The increase was due to several factors
including the following:
• Additional access ramps were installed at the NE and SE corners of Roosevelt
St. and Rhomberg Ave. This is directly related to additional miles of asphalt
overlay work added to the 2021 PW Asphalt overlay program.
• Additional curb repairs were required on Hoyt St. as existing curb was in of
poorer quality condition than originally thought and failed during the project.
• Additional curb and sidewalk added near Lombard St. and Meadow Ln. to
address an old City tree stump.
BUDGETIMPACT
The summary of project costs for the 2021 Asphalt Overlay Access Ramp Project 2 is
as follows:
Description
Estimate
Award
Final
Construction Contract
$ 93,081.00
$83,257.00
$ 93,349.29
Contingency
$9,308.10
$8,325.70
0.00
Construction Administration & Inspection
1 $10,238.91
$9,158.27
$14,002.39
Total Construction Cost
$ 112,628.01
$100,740.97
$107,351.68
The project funding is summarized below:
CIP No.
Fund Description
Fund
Amount
3001227
Curb Ramp Program
$ 107,351.68
Total Project Funding
$ 107,351.68
REQUESTED ACTION
The City Council is requested to adopt the attached resolution accepting the
improvements and authorize the final payment of the contract amount of $93,349.29 to
S & S Builders, for the 2021 Asphalt Overlay Access Ramp Project 2.
cc: John Klostermann, Public Works Director
Arielle Swift, Assistant Public Works Director
Paul Davis, Public Works Supervisor
Jenny Larson, Budget Director
Jon Dienst, Civil Engineer II
2
Prepared by: Jon Dienst City of Dubuque Engineering 50 W. 13" Street Dubuque IA 52001 (563)589 4270
Return to: Adreinne N. Breitbelder, City Clerk, 50W 13" Street, Dubuque, IA 52001 (563)589-4100
RESOLUTION NO. 299-21
ACCEPTING THE 2021 ASPHALT OVERLAY ACCESS RAMP PROJECT 2 AND
AUTHORIZING THE PAYMENT TO THE CONTRACTOR
WHEREAS, the public improvement contract for 2021 Asphalt Overlay Access
Ramp Project 2, (the Project) has been completed by the Contractor, S & S Builders,
(Contractor), the City Engineer has examined the work and recommends that the Project
be accepted; and
WHEREAS, the final contract amount for the Project is $93,349.29.00; and
WHEREAS, the Contractor has previously been paid $88,681.83, leaving a
balance of $4,667.46; and
WHEREAS, the City Council finds that the recommendation of the City Engineer
should be accepted.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved, and the
Project is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor the
balance of the retainage of $4,667.46 as provided in Iowa Code chapter 573, and to pay
such retainage in accordance with the provisions of Iowa Code chapter 573 or Iowa Code
chapter 26.13.
Passed, approved and adopted this 7th day of September 2021,
v
Roy . uol, Mayor
Attest:
Adrienne N. Breitfelder, City Clerk
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE 2021 ASPHALT
OVERLAY ACCESS RAMP PROJECT 2
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that
he has inspected the 2021 Asphalt Overlay Access Ramp Project 2 has been performed
in compliance with the terms of the Public Improvement Contract, and that the total cost
of the completed work is $107,351.68.
Dated this 31 st day of August 2021.
Gus Psihoyos, Ci y ngineer
Filed in the office of the City Clerk on the
31 st day of August 2021.
Adrienne N. Breitfelder, City Clerk