Kennedy Road Water Main Extension Project 2021_InitiateCopyrighted
September 7, 2021
City of Dubuque Items to be set for Public Hearing # 3.
City Council Meeting
ITEM TITLE: Kennedy Road Water Main Extension Project 2021: Initiate Public
Bidding and Set the Public Hearing Date
SUMMARY: City Manager recommending preliminary approval to the construction
plans and specifications; and establish September 20, 2021 as the date
for the public hearing; and hereby authorize the City Clerk to advertise for
bid proposals for the Kennedy Road Water Main Extension Project
2021.
RESOLUTION Kennedy Road Water Main Extension Project 2021:
preliminary approval of plans, specifications, form of contract, and
estimated cost; setting date of public hearing on plans, specifications,
form of contract, and estimated cost; and ordering the advertisement for
bids
SUGGESTED Receive and File; Adopt Resolution(s), Set Public Hearing for
DISPOSITION: September20, 2021 Suggested Disposition:
ATTACHMENTS:
Description Type
Kennedy Road Water Main Extension Project 2021
Initiate Public Bidding and Set the Public Hearing
Date-MVM Memo
Kennedy Rd W M Ext Proj 2021
Kennedy Rd W M Ext Proj 2021 Resolution
Notice of Public Hearing Kennedy Road Water Main
Project
City Manager Memo
Staff Memo
Resolutions
Supporting Documentation
THE CITY
DUOF
B TEE
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Kennedy Road Water Main Extension Project 2021
Initiate Public Bidding and Set the Public Hearing Date
DATE: September 1, 2021
Dubuque
All -America City
IN
2007.2012.2013
2017*2019
City Engineer Gus Psihoyos and Water Department Manager Christopher Lester are
recommending City Council grant preliminary approval to the construction plans and
specifications; and establish September 20, 2021 as the date for the public hearing; and
hereby authorize the City Clerk to advertise for bid proposals for the Kennedy Road
Water Main Extension Project 2021.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Christopher Lester, Water Department Manager
THE CITY OF
DiUB
E
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
Christopher Lester, Water Department Manager
SUBJECT: Kennedy Road Water Main Extension Project 2021
Initiate Public Bidding and Set the Public Hearing Date
DATE: September 1, 2021
INTRODUCTION
Dubuque
Ali -America City
1 I.,
zoo? - 2012 - 2013 - 2017
The purpose of this memorandum is to establish the date for the public hearing and to
authorize the public bidding procedure for the Kennedy Road Water Main Extension
Project 2021.
BACKGROUND
The FY21 CIP Budget included funding for the John F. Kennedy Water main Extension
— Forest Glen Ct. to Daisy Trail Project. This is commonly known as the Wildflower
Ridge Water main Project. The project provides for the installation of 4,250 LF of 12"
water main with associated fire hydrants and valves.
DISCUSSION
The project will provide for the installation of approximately 4,250 lineal feet of 12-inch
ductile iron pipe (DIP) water main along the north ditch line of John F. Kennedy Road
from Forest Glen Court to Daisy Trail. Additionally, four hydrants will be placed with 8-
inch ductile iron pipe (DIP) leads to the south side of John F. Kennedy Road to provide
fire protection and future connection to the water main.
PROJECT SCHEDULE
The proposed schedule is as follows:
Initiate Public Bidding & Set Public Hearing Date
September 7, 2021
Publish Public Hearing Notice on Plans & Specs
September 10, 2021
Publish Notice to Bidders, Advertise for Bids
September 10, 2021
Public Hearing on Plans & Specifications
September 20, 2021
Receipt of Bid Proposals (Bid Letting)
September 28, 2021
Award Construction Contract
October 4, 2021
Project Completion Date
December 17, 2021
BUDGETIMPACT
Funding for the project will be from CIP 740-2836 Water Line Extensions to New
Developments, currently funded in the amount of $1,082,500. The of estimate probable
cost for the Kennedy Road Water Main Extension Project 2021:
Description
Cost Estimate
Construction Cost Estimate
$864,255.00
Contingency (15%)
$129,638.25
Engineering Design(Preliminary and Final
$43,000.00
Total Estimate Project Cost
$1,036,893.25
Based on the estimate of probable cost of $1,036,893.25, there are sufficient funds
available to complete the project. The CIP would have a remaining balance of
$45,606.75.
REQUEST
I respectfully request that the City Council grant preliminary approval to the construction
plans and specifications; and establish September 20, 2021 as the date of the public
hearing; and hereby authorize the City Clerk to advertise for bid proposals for the
Kennedy Road Water Main Extension Project 2021.
Prepared by Jon Dienst, PE
cc: Jenny Larson, Director of Finance and Budget
John Klostermann, Public Works Director
Christopher Lester, Water Department Manager
Deron Muehring, Civil Engineer II
2
Prepared by Chris Lester City of Dubuque Water Department 1902 Hawhorne St Dubuque IA 52001 (563)589-4291
Return to Adrienne N. Breitfelder City Clerk City of Dubuque, 50 W. 13th St. Dubuque, IA 52001 (563)589-4100
RESOLUTION NO. 307-21
THE KENNEDY ROAD WATER MAIN EXTENSION PROJECT 2021
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING
ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED
COST; AND ORDERING THE ADVERTISEMENT FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost
for the Kennedy Road Water Main Extension Project 2021 in the amount of
$864,255.00, are hereby preliminarily approved and ordered filed in the office of
the City Clerk for public inspection.
A public hearing will be held on the 20th day of September, 2021, at 6:30
p.m. in the Historic Federal Building Council Chambers (second floor) 350 W. 6th
Street, Dubuque, Iowa, at which time interested persons may appear and be heard
for or against the proposed plans and specifications, form of contract and
estimated cost of said Project, and the City Clerk be and is hereby directed to
cause the attached notice of the time and place of such hearing to be published in
a newspaper having general circulation in the City of Dubuque, Iowa, which notice
shall be published not less than four days nor more than twenty days prior to the
date of such hearing. At the hearing, any interested person may appear and file
objections to the proposed plans, specifications, form of contract, or estimated cost
of the Project.
The Kennedy Road Water Main Extension Project 2021 Project is hereby
ordered to be advertised for bids for construction.
The amount of the security to accompany each bid shall be in an amount
which shall conform to the provisions of the Notice to Bidders hereby approved.
The City Engineering Department Manager is hereby directed to advertise for
sealed bids for the construction of the improvements herein provided, by publishing
the Notice to Bidders to be published on the City of Dubuque website and a
contractor plan room service with statewide circulation, which notice shall be
published not less than thirteen but not more than forty-five days before the date
for filing bids before 2:00 p.m. on the 28th day of September, 2021. Bids shall be
opened and read by the City Clerk at said time and will be submitted to the City
Council for final action at 6:30 p.m. on the 4th day of October, 2021, in the Historic
Federal Building Council Chambers (second floor), 350 West 6"' Street, Dubuque,
Iowa.
Passed, adopted and approved
Attest:
Adrienne Breitfelder, City Clerk
this 7th day of September, 2021.
t'
oy D. Buol, Mayor
CITY OF DUBUQUE, IOWA
OFFICIAL NOTICE
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE KENNEDY ROAD WATER MAIN
EXTENSION PROJECT 2021
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will hold a
public hearing on the proposed plans, specifications, form of contract and estimated
cost for the Kennedy Road Water Main Extension Project 2021, in accordance with the
provisions of Chapter 26, Code of Iowa, at 6:30p.m., on the 20th day of September
2021, in the Historic Federal Building Council Chambers (second floor), 350 West 6t"
Street, Dubuque, Iowa. Said proposed plans, specifications, form of contract and
estimated cost are now on file in the office of the City Clerk, 50 W. 13t" Street, Dubuque.
Written comments regarding the above public hearings may be submitted to the City
Clerk's Office, 50 W. 13t" St., Dubuque, Iowa 52001, on or before said time of public
hearing. At said hearing any interested person may appear and file objections thereto.
The scope of the Project is as follows:
Installation of approximately 4,250 lineal feet of 12-inch ductile iron pipe (DIP) water
main along the north ditch line of John F. Kennedy Road from Forest Glen Court to
Daisy Trail. Additionally, four hydrants will be placed with 8-inch ductile iron pipe (DIP)
leads to the south side of John F. Kennedy Road to provide fire protection and future
connection to the water main.
Individuals with limited English proficiency, vision, hearing, or speech impairments
requiring special assistance should contact the City Clerk's Office at (563) 589-4100, TDD
(563) 690-6678, ctyclerk@cityofdubuque.org as soon as feasible. Deaf or hard -of -hearing
individuals can use Relay Iowa by dialing 711 or (800) 735-2942.
Published by order of the City Council given on the XX day of XXXX 2021.
Adrienne N. Breitfelder, City Clerk