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9 7 21 City Clerk's Skeleton Notes and Meeting CallCITY OF DUBUQUE, IOWA CITY COUNCIL PROCEEDINGS SPECIAL SESSION The Dubuque City Council met in special session at 5:30 p.m. on September 7, 2021, in the second -floor Council Chambers of the Historic Federal Building, 350 W. 61h Street. J Virfu�l Present: Mayor Buol; Council Members Cavanagh, Farber, Jones Remick, Roussel]; Spra�Ik; City Manager VanJ Ailligen, City Attorn/y Brumwell. Absent: Mayor Buol read the call and stated this is a special session of the City Council called for the purpose of conducting a work session on the Sustainable Dubuque update. WORK SESSION Sustainable Dubuque Update Planning Services staff will update the City Council on sustainability practices as they relate to the planning department. Wall Wer(;rnQ(& Pre5k'.641'on —uQevelop[vlt4f Coc% Nbc —Susfo,inq%ie Subd ,t si,on beveloprneni- 'Co4servo*,J) S�6'v,s m 'Jolar Su.0 '5iofl 'tat4oae, De<sre�n �Subd�vPSton —ofher IoPrrcnS For Sus�ainAb �i�� trlis —Side Pan best C1 S��e �QVEI y-�IfAnda�i5 —Cands�Pn aft Qeydopme, look —S;}e �uircmc')ks in _—TreQs nth T1115 - —Par " LQ} LOASCA Q —po," nd bevelofrnen _1�9��� Dubuque There being no further business, Mayor Buol declared the meeting adjourned at L4, p.m. 1 CITY OF DUBUQUE, IOWA CITY COUNCIL PROCEEDINGS REGULAR SESSION The Dubuque City Council met in regular session at 6:30 p.m. on September 7, 2021, in the second -floor Council Chambers of the Historic Federal Buildi/ng, 350 1C/. 61h Street. Present: MayzBuol; Council Members Cavanagh, Farrber, Jones, Resnick, Rou sell; Sp!�fik; City Manager V7 toyfiMilligen, City At Brumwell. Absent: 1/ Mayor Buol read the call and stated this is a regular session of the City Council called for the purpose of conducting such business that may properly come before the City Council. PLEDGE OF ALLEGIANCE PRESENTATION(S) 1. COVID-19 Update: Mary Rose Corrigan, Public Health Specialist for the City of Dubuque, will provide an update on the COVID-19 pandemic and response activities. PROCLAMATION(S) 1. Days of Peace and Non -Violence (September 11-Septemeber 29, 2021): On behalf of the Dubuque International Day of Peace Coordinating Committee. ArF Rock, RR5 5 few"r , IM* RoSA= Comm1*ee. membe/'S 2. National Recovery Month (September 2021): On behalf of ZTM Sober Living. 5ue Grevie 3. National Library Card Signup Month (September 2021): On behalf of Carnegie Stout Public Library. N;Ck R05SMa(1 4. St. John's Community Kindness Month (September 2021): On behalf of St. John's Episcopal Church Kindness Community Campaign. Sohn 5+ewo,r 2 CONSENT ITEMS Yay,czr Nays ( Resnick Buol S rank Cavanagh Roussell Jones Farber 1. Minutes and Reports Submitted: City Council Proceedings of 8/16, 8/23, 8/24, and 8/25; Library Board of Trustees Minutes of 7/22; Proof of publication for City Council proceedings of 8/2, 8/9, and 8/16; Proof of publication for List of Claims and Summary of Revenues for Month Ended 7/31.Suggested Disposition: Receive and File 2. Notice of Claims and Suits: Dennis Viertel for vehicle damage. Suggested Disposition: Receive and File; Refer to City Attorney 3. Disposition of Claims: City Attorney advising that the following claims have been referred to Public Entity Risk Services of Iowa, the agent for the Iowa Communities Assurance Pool: Dennis Viertel for vehicle damage. Suggested Disposition: Receive and File; Concur 4. Approval of City Expenditures: City Manager recommending City Council approval for payment of City expenditures. RESOLUTION Authorizing the Director of Finance and Budget/City Treasurer to make certain payments of bills that must be paid and approved for payment in accordance with City procedures Suggested Disposition: Receive and File; Adopt Resolution(s) 5. Proposed Downtown Rehabilitation Grant Award for 1540 Central Avenue: City Manager recommending approval of a Downtown Rehabilitation Loan Program Grant Award to Real Property Investments, LLC in the maximum amount of $50,000 for rehabilitation of 1540 Central Avenue. RESOLUTION Approving a Grant Agreement between the City of Dubuque, Iowa and Real Property Investments, LLC for the Redevelopment of 1540 Central Avenue Suggested Disposition: Receive and File; Adopt Resolution(s) 6. Amendment to Fiscal Year 2022 Contracted Service Agreement with Dubuque Area Convention and Visitors Bureau (a.k.a. Travel Dubuque): City Manager recommending adoption of a resolution approving the First Amendment to the Fiscal Year 2022 Contracted Service Agreement with Travel Dubuque. RESOLUTION Approving the First Amendment to Agreement between the City of Dubuque, Iowa and Dubuque Area Convention and Visitors Bureau (a.k.a.Travel Dubuque) Suggested Disposition: Receive and File; Adopt Resolution(s) 3 Yas Nays Resnick Buol S rank Cavanagh Roussell Jones Farber 7. Contract Amendment to State of Iowa Direct Financial Assistance Contract by and among Medline Industries, Inc. MIRE DIA, LLC, the City of Dubuque, and the Iowa Economic Development Authority: City Manager recommending approval of a resolution authorizing a contract amendment between Medline Industries, Inc., MIRE DIA, LLC, the City of Dubuque and the Iowa Economic Development Authority which modifies the project completion date for its job creation requirements from March 31, 2021, to December 31, 2022. RESOLUTION Approving the Contract Amendment to the Economic Development Financial Assistance Contract by and among Medline Industries, Inc., MIRE DIA, LLC, the City of Dubuque, Iowa, and the Iowa Economic Development Authority Suggested Disposition: Receive and File; Adopt Resolution(s) 8. Approval of Assignment Agreement, Medline Industries, Inc. Corporate Reorganization: City Manager recommending approval of resolutions and First Amendment and Assignment Agreement for Medline Industries, Inc. and its subsidiaries. RESOLUTION Approving an Assignment Agreement between MIRE DIA, LLC and MIRE Propco, LP RESOLUTION Approving the First Amendment to Amended and Restated Development Agreement between the City of Dubuque, Iowa and Medline Industries, Inc. Suggested Disposition: Receive and File; Adopt Resolution(s) 9. Summary of COVID — 19 Vaccination efforts by City of Dubuque: City Manager transmitting a summary of COVID-19 Vaccination efforts by the City of Dubuque Suggested Disposition: Receive and File 10. Recommendations for Supporting Local Governments making American Rescue Plan (ARP) Eligible Expenditures: Correspondence from Chuck Isenhart, Iowa State Representative of House District 100, on recommendations he has provided to Iowa Governor Kim Reynolds for supporting local governments making American Rescue Plan (ARP) eligible expenditures. Suggested Disposition: Receive and File 11. Appointment of Liaison to the Long Range Planning Commission: Housing Commission recommending that Commissioner Amy Eudaley continue as the Housing Commission Liaison to the Long Range Planning Commission. Suggested Disposition: Receive and File; Approve In Yas Nays Resnick Buol S rank Cavanagh Roussell Jones Farber 12. Appointment of Liaison to the Community Development Advisory Commission: Housing Commission recommending that Commissioner Hilary Dalton continue as the Housing Commission Liaison to the Community Development Advisory Commission. Suggested Disposition: Receive and File; Approve 13. Washington Neighborhood / Housing Trust Fund Application: City Manager recommending approval of a resolution authorizing commitment of $34,951.64 from Greater Dubuque Downtown TIF as a match to the Housing Trust Fund Committee's application to the Iowa Finance Authority for a $183,956 grant from the State Housing Trust Fund for continued support of homeownership and rehabilitation activities in the Washington Neighborhood, RESOLUTION Approving commitment of matching funds for an application to the Iowa Finance Authority (IFA) for State Housing Trust Funds Suggested Disposition: Receive and File; Adopt Resolution(s) 14. Notice of Application for Family Self Sufficiency Coordinator Grant: City Manager recommending approval to submit a $133,507 grant application to the US Department of Housing & Urban Development (HUD) for renewal funding for two Family Self -Sufficiency (FSS) Program Coordinators for the calendar year 2022. RESOLUTION Authorizing the Director of Housing and Community Development to execute an application for the HUD Family Self -Sufficiency Program Grant and authorizing the Director of Housing and Community Development and the City Manager to approve the application Suggested Disposition: Receive and File; Adopt Resolution(s) 15. Human Trafficking Training and Bus Wrap: City Manager transmitting information about training provided in March of 2021 to the Jule bus operators by the Tri State Coalition Against Human Trafficking and Slavery, as well as a promotional bus wrap applied to a City of Dubuque bus to raise awareness about human trafficking. Suggested Disposition: Receive and File 16. Signed Contract(s): Service Agreement with Dakota, Minnesota & Eastern Railroad Corporation (Canadian Pacific) for the 17th Street Storm Sewer Project; Interim Management Agreement with Dubuque Community Ice and Recreation Center for management of Mystique Community Ice Center; Parking Agreement with Q Casino for use of a City -owned area for parking on specified dates. Suggested Disposition: Receive and File 5 Yas Nays Resnick Buol prank -S Cavanagh Roussell Jones Farber 17. Improvement Contracts / Performance, Payment and Maintenance Bonds: Drew Cook & Sons Excavating for Green Alley Repair of 2417 White Street; Drew Cook & Sons Excavating for the Chavenelle Road Water Main Improvements; G&R Tree Service for the 2021 Stumps/Sidewalks Project One; Horsfield Construction, Inc. for the Chavenelle Road Reconstruction Project - Radford Road to Northwest Arterial; SELCO, Inc. for the 2021 Pavement Marking Project; Temperley Excavating, Inc. for the Wood St. Sanitary / Water Project. Suggested Disposition: Receive and File; Approve 18. 2021 Asphalt Overlay Access Ramp Project 2: City Manager recommending acceptance of the construction contract for the 2021 Asphalt Overlay Access Ramp Project 2, as completed by S & S Builders, in the final contract amount of $93,349.29. RESOLUTION Accepting the 2021 Asphalt Overlay Access Ramp Project 2 and authorizing the payment to the contractor Suggested Disposition: Receive and File; Adopt Resolution(s) 19. Chaplain Schmitt Veterans Memorial Project — Acceptance of the Construction Contract: City Manager recommending acceptance of the construction contract for the Chaplain Schmitt Veterans Memorial Project, as completed by Conlon Construction, in the final contract amount of $2,579,595.77. RESOLUTION Accepting the Chaplain Schmitt Veterans Memorial Project, and authorizing the payment to the contractor Suggested Disposition: Receive and File; Adopt Resolution(s) 20. Acceptance of Grants of Easements for Hike/Bike Trail and Public Utilities from Property Owners on Chavenelle Road in the City of Dubuque as Part of the Chavenelle Road Hike/Bike Trail Project - Phase 2: City Manager recommending acceptance of a Grant of Easement from Dubuque Initiatives, Chavenelle Warehouse Development, LLC, A.Y. McDonald Mfg. Co., F.H. Uelner Precision Tools and Dies, Inc. and AB(MC)2, LLC for hike/bike trail and public utilities as part of the Chavenelle Road Hike/Bike Trail Project - Phase 2. RESOLUTION Accepting Grants of Easement for hike/bike trail and public utilities associated with the Chavenelle Road Hike/Bike Trail Project - Phase 2, in the City of Dubuque, Iowa Suggested Disposition: Receive and File; Adopt Resolution(s) Yas Nays Resnick Buol S rank Cavanagh Roussell Jones Farber 21. Acceptance of Grants of Easement for Sanitary Sewer Utility from Barbara and Calvin Gatch, in the City of Dubuque, as Part of the Sanitary Sewer Improvements —Table Mound System Project: City Manager recommending acceptance of the dedication of Grants of Easement for Sanitary Sewer Utility across properties owned by Barbara and Calvin Gatch, in the City of Dubuque, as part of the Sanitary Sewer Improvements — Table Mound System Project. RESOLUTION Accepting Grants of Easement for sanitary sewer utility across parts of Lot 1 and 2 of the subdivision of the Northwest Quarter of the Northwest Quarter of Section 7, T88N, R3E, of the 5th P.M., Dubuque County, Iowa Suggested Disposition: Receive and File; Adopt Resolution(s) 22. Adoption of Code of Ordinances Supplement Nos. 2021 S-4 and 2021 S-4 Replacement: City Clerk recommending adoption of Supplement Nos. 2021 S-4 and 2021 S-4 Replacement to the City of Dubuque Code of Ordinances that codifies Ordinance Nos. 11-21 through 27-21. Supplement No. 2021 S-4 Replacement was required to correct a misprinted date in Supplement No. 2021 S-4. RESOLUTION Adopting Supplement Nos. 2021 S-4 and 2021 S-4 Replacement to the Code of Ordinances of the City of Dubuque, Iowa Suggested Disposition: Receive and File; Adopt Resolution(s) 23. Liquor License Renewals: City Manager recommending approval of annual beer, liquor and wine licenses as submitted. RESOLUTION Approving applications for beer, liquor, and/or wine permits, as required by City of Dubuque Code of Ordinances Title 4 Business and License Regulations, Chapter 2 Liquor Control, Article B Liquor, Beer and Wine Licenses and Permits Suggested Disposition: Receive and File; Adopt Resolution(s) II ITEMS SET FOR PUBLIC HEARING 1. Fiscal Year 2022 First Budget Amendment: City Manager recommending the first Fiscal Year 2022 Budget Amendment be set for public hearing for September 20, 2021. RESOLUTION Setting the date for the public hearing on Amendment No. 1 to the Fiscal Year 2022 Budget for the City of Dubuque Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for September 20, 2021 2. Tiffany Court - Lead Mine Sinkhole Subsidence Remediation Project: Initiate Public Improvement Bidding Process: City Manager recommending recommends initiation of the public bidding procedure for the Tiffany Court — Lead Mine Sinkhole Subsidence Remediation Project, and further recommends that a public hearing be set for September 20, 2021. RESOLUTION Tiffany Court - Lead Mine Sinkhole Subsidence Remediation Project: preliminary approval of plans, specifications, form of contract, and estimated cost; setting date of public hearing on plans, specifications, form of contract, and estimated cost; and ordering the advertisement for bids Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for September 20, 2021 3. Kennedy Road Water Main Extension Project 2021: Initiate Public Bidding and Set the Public Hearing Date: City Manager recommending preliminary approval to the construction plans and specifications; and establish September 20, 2021 as the date for the public hearing; and hereby authorize the City Clerk to advertise for bid proposals for the Kennedy Road Water Main Extension Project 2021. RESOLUTION Kennedy Road Water Main Extension Project 2021: preliminary approval of plans, specifications, form of contract, and estimated cost; setting date of public hearing on plans, specifications, form of contract, and estimated cost; and ordering the advertisement for bids Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for September 20, 2021 Ya s Nays Resnick Buol S rank Cavanagh Roussell Jones Farber u- BOARDSICOMMISSIONS 1. Boards and Commission Applicant Review i. Airport Commission: Two, 4-Year terms through September 14, 2025 (Expiring terms of Brotherton and KurtzWeber). Applicants: Douglas Brotherton, 2823 Hickory Hill Dr.; Marianne Kurtz -Weber, 955 Prince Philip Dr. This commission is subject to the State of Iowa Gender Balance Law. 5 Commissioners total, currently 1 male/2 females/2 openings pojfw5 Brothertkn $PoK'e b 6rfz-Weber SpoKe. ii. Building Code Advisory and Appeals Board: One, 3-Year term through January 1, 2024 (Vacant HVAC Construction Professional term of Swift). Applicant: Corey Valaskey, 1385 Alta Vista (Applying for HVAC Construction Professional) iii. Historic Preservation Commission: One, 3-Year term through July 1, 2024 (Vacant term of Doyle). Applicant: William Doyle, 1591 White St. This commission is subject to the State of Iowa Gender Balance Law. 9 Commissioners total, currently 5 males/2 females/2 openings *Opening was advertised for 90 days while non -male identifying applicants were sought in adherence with Iowa Code 69.16A Gender Balance. Additional openings on the commission are being advertised for 90 days while nonmale identifying applicants are sought in adherence with Iowa Code 69.16A Gender Balance. iv. Housing Trust Fund Advisory Committee: One, 3-Year term through August 17, 2024 (Expired term of Holz). Applicant: James Holz, 3010 Indiana Ct. v. Long Range Planning Advisory Commission: One, 3-Year term through July 1, 2024 (Vacant term of Pregler). Applicant: Beth McGrath, 2575 Saint Anne Drive 0 PUBLIC HEARINGS 1. Petition to Vacate a portion of Grace Street, in the City of Dubuque, Iowa University of Dubuque - Grace Street Vacate Agreement: Proof of publication on notice of public hearing to consider the vacating and disposal of the Grace Street right of way described as Lot 14A of O'Hare's Subdivision, in the City of Dubuque, Iowa, for a purchase price of $80,491.50, and City Manager recommending approval. RESOLUTION Vacating a portion of Grace Street, in the City of Dubuque, Iowa, to be known as Lot 14A Of O'Hare's Subdivision, in the City of Dubuque, Iowa RESOLUTION Disposing of City Interest in Lot 14a of O'Hare's Subdivision, in the City of Dubuque, Iowa Suggested Disposition: Receive and File; Adopt Resolution(s) Yas Nays Resnick Buol S rank Cavanagh Roussell Jones Farber 10 2. Proceedings for Public Hearing on the Issuance of Not to Exceed $290,000, Sewer Revenue Capital Loan Notes (Interim Financing) State Revolving Funds, Planning and Design Loan Applications: Proof of publication on notice of public hearing to consider City Council approval of the suggested proceedings for a public hearing on the issuance of not to exceed $290,000 in Sewer Revenue Capital Loan Notes (Interim Financing) State Revolving Loan Fund Program, the proceeds of which will be used to pay planning and design costs for High Strength Waste Receiving & Storage Project, and City Manager recommending approval. RESOLUTION Instituting proceedings to take additional action for the authorization of a Loan and Disbursement Agreement and the issuance of not to exceed $290,000 Sewer Revenue Capital Loan Notes RESOLUTION Approving and authorizing a form of Interim Loan and Disbursement Agreement by and between the City of Dubuque and the Iowa Finance Authority, and authorizing and providing for the issuance and securing the payment of $290,000 Sewer Revenue Capital Loan Notes Anticipation Project Note, Series 2021, of the City of Dubuque, Iowa, under the provisions of the Code of Iowa, and providing for a method of payment of said note Suggested Disposition: Receive and File; Adopt Resolution(s) Yas Nays Resnick Buol S rank Cavana h Roussell Jones Farber 11 3. Sale of City -Owned Property at 654 Clarke Drive: Proof of publication on notice of public hearing to consider City Council approval of the Purchase Agreement and Special Warranty Deed for the sale of City -owned real property located at 654 Clarke Drive to Torrent Property Management LLC for the amount of $35,250, and City Manager recommending approval. RESOLUTION Disposing of city interest in real property located at 654 Clarke Drive, in the City of Dubuque, Iowa Suggested Disposition: Receive and File; Adopt Resolution(s) Yas Nays Resnick Buol S rank Cavanagh Roussell Jones Farber 12 ACTION ITEMS 1. Fiscal Year 2022 Arts & Culture Creative Resiliency Grant Funding Recommendation: City Manager recommending City Council concurrence with the Arts & Cultural Affairs Advisory Commission recommendation for recipients and funding levels of the Fiscal Year 2022 Arts & Culture Creative Resiliency Grants. Suggested Disposition: Receive and File; Approve Yap Nas Resnick Buol S rank I Cavanagh Roussell c1 Jones Farber `61 7 its-ar.T- WA FAA / /I / I / /JU / �....L_ ► / u �� j/ To: Adrienne N. Breitfelder, City Clerk You are hereby directed to call a special session of the City Council to be held on Tuesday, September 7, 2021, at 5:30 p.m. in the Historic Federal Building for the purpose of conducting a work session on the Sustainable Dubuque update. Roy D. Buol, Mayor To: Adrienne N. Breitfelder, City Clerk You are hereby directed to call a regular session of the City Council to be held on Tuesday, September 7, 2021, at 6:30 p.m. in the Historic Federal Building for the purpose of conducting such business that may properly come before the City Council. (� Roy D. Buol, Mayor Consent Items: Pgs. 2-6