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9 7 21 City Council Agenda - Special and RegularR O LL C AL L O R D E R F O R ME E TIN G O F S eptember 7, 2021 Resnick, B uol, Sprank, C avanagh, Roussell, Jones, Farber Viewing and Participation O ptions The public has the option to view and par ticipate in the meeting in C ity Council C hambers or vir tually. To comply with social distancing, capacity limits are in place in C ity Council Chamber s and will require specific guidelines if maximum capacity is reached. If attending the meeting in-person, please r eview guidelines in chamber s and abide by any directions given by city staff. The meeting will be air ed live on CityChannel Dubuque (Mediacom cable channels 8 and 117.2), str eamed live and archived on the City’s website at www.cityofdubuque.or g/media, and str eamed live on the City’s Facebook page at www.facebook.com/cityofdubuque. The public can provide in-per son, audio, and wr itten input dur ing sections of the agenda where public input is accepted. It is strongly r ecommended that all member s of the public who intend to pr ovide in-person or virtual public input contact the City C ler k at least 24 hour s prior to the meeting to provide notice of intent to provide public input. This will help C ity staff anticipate participation levels at the meeting. C ontact the C ity Clerk at ctyclerk@cityofdubuque.org or 563-589-4100. For in-person input, please reference the instructions on speaking within the Consent Items, P ublic Hear ing, and P ublic Input sections. Virtual input options during the liv e me e ting include : Log into GoToMeeting using the login links, phone number s and access code below. This option includes audio input and written “chat” input. If you ar e par ticipating via computer, indicate which item you would like to speak to in the Chat function, or note you would like to speak dur ing the appropr iate section. If you are participating via phone, indicate which item you would like to speak to when phone lines ar e unmuted. All phone lines will be unmuted dur ing the C onsent Items, P ublic Hear ings, and Public Input per iods, and C ity staff will deter mine the speaking or der of attendees who would like to speak. All comments, whether audio or wr itten, must be accompanied by a name and addr ess. P lease join the meeting from your computer, tablet or smartphone. https://global.gotomeeting.com/join/337661181 You can also dial in using your phone. United States (Toll Free): 1 877 568 4106 United States: +1 (571) 317-3129 Access Code: 337-661-181 Additionally, written public input can be accepted pr ior to or dur ing the meeting by: Contacting the City C ouncil directly from the City’s webpage at www.cityofdubuque.org/councilcontacts Thr ough the C ity Clerk’s O ffice email at ctyclerk@cityofdubuque.org C ITY O F D U B U Q U E, IO W A C IT Y C O U N C IL ME E T IN G H istoric Federal Building: 350 W . 6th Street - Second-Floor Council C hambers. Vir tual par ticipation options are also available. Please see the infor mation above for options. S eptember 7, 2021 Page 1 Council meetings are video streamed live and archived at www.cityofdubuque.org/media and on Dubuque's CityChannel on the Mediacom cable system at cable channel 8 and digital 117.2 S P E C IAL S E S S IO N 1.4:30 P M - N ew Gillig and P ar a Transit Buses D isplay Transportation S ervices will display new Heavy Duty Gillig buses and Ford Glaval Universal Gas minibuses in front of the Historic Federal Building before the City C ounc il meeting. The public is invited to join C ity Council in viewing these new buses. W O R K SESSIO N 1.5:30 P M - Sustainable Dubuque W ork Session Planning S ervices staff will update C ity Council on sustainability practic es as they relate to the planning department. R E G U L AR S E S S IO N 6:30 P M P LED G E O F ALL E G IAN C E P R E S E N TAT IO N(S) 1.C O V ID -19 U pdate Mary Rose C orrigan, P ublic Health S pecialist for the City of Dubuque, will provide an update on the C OV I D -19 pandemic and response activities. P R O C L AMATIO N (S ) 1.D ays of P eace and N on-Violence (September 11-Septemeber 29, 2021) On behalf of the D ubuque I nternational Day of Peac e Coordinating C ommittee. 2.N ational R ecovery Month (S eptember 2021) On behalf of ZTM Sober Living. 3.N ational Library C ar d Signup Month (September 2021) On behalf of Carnegie Stout P ublic Library. 4.St. John's C ommunity Kindness Month (S eptember 2021) On behalf of S t. J ohn’s E pisc opal C hurch Kindness Community Campaign. C O N S E N T ITEMS The c onsent agenda items are considered to be routine and non-c ontroversial and all consent items will be normally voted upon in a single motion without any separate disc ussion on a partic ular item. I f you would like to discuss one of the C onsent I tems, please go to the microphone and be recognized by the May or and state the item y ou would like removed from the Consent Agenda for separate disc ussion and consideration. 1.Minutes and Reports Submitted C ity Council Proceedings of 8/16, 8/23, 8/24, and 8/25; Library B oard of Trustees Minutes of 7/22; Proof of publication for City C ounc il proceedings of 8/2, 8/9, and 8/16; P roof of public ation for List of C laims and Summary of Revenues for Month E nded 7/31. Page 2 Suggested D isposition: R eceive and File 2.N otice of C laims and Suits D ennis Viertel for vehic le damage. Suggested D isposition: R eceive and File; R efer to City Attorney 3.D isposition of C laims C ity Attorney advising that the following c laims have been referred to P ublic Entity Risk Servic es of I owa, the agent for the I owa C ommunities A ssuranc e P ool: D ennis Viertel for vehic le damage. Suggested D isposition: R eceive and File; C oncur 4.Appr oval of C ity E xpenditures C ity Manager rec ommending C ity Council approval for payment of City expenditures. R E S O L U T IO N A uthorizing the D irec tor of Financ e and B udget/C ity Treasurer to make certain pay ments of bills that must be paid and approved for payment in acc ordance with City proc edures Suggested D isposition: R eceive and File; Adopt R esolution(s) 5.Pr oposed D owntown R ehabilitation G rant Awar d for 1540 C entr al Avenue C ity Manager rec ommending approval of a Downtown Rehabilitation Loan Program Grant Award to Real Property I nvestments, LLC in the maximum amount of $50,000 for rehabilitation of 1540 C entral Avenue. R E S O L U T IO N Approving a Grant Agreement between the City of Dubuque, I owa and Real Property I nvestments, L L C for the Redevelopment of 1540 C entral Avenue Suggested D isposition: R eceive and File; Adopt R esolution(s) 6.Amendment to Fiscal Year 2022 C ontracted Service Agreement with D ubuque Ar ea C onvention and Visitor s Bur eau (a.k.a. Travel D ubuque) C ity Manager rec ommending adoption of a resolution approving the First A mendment to the Fiscal Year 2022 Contracted S ervice A greement with Travel Dubuque. R E S O L U T IO N Approving the First A mendment to Agreement between the City of Dubuque, I owa and D ubuque A rea C onvention and Visitors Bureau (a.k.a.Travel D ubuque) Suggested D isposition: R eceive and File; Adopt R esolution(s) 7.C ontract Amendment to State of Iowa Dir ect Financial Assistance Contr act by and among Medline Industries, Inc. MR E D IA, LL C , the City of D ubuque, and the Iowa Economic Development Author ity C ity Manager rec ommending approval of a resolution authorizing a contract amendment between Medline I ndustries, I nc., MRE D I A , LLC, the City of Dubuque and the I owa Ec onomic Development A uthority whic h modifies the projec t c ompletion date for its job creation requirements from Marc h 31, 2021, to D ec ember 31, 2022. R E S O L U T IO N Approving the C ontrac t A mendment to the Ec onomic Development Financ ial A ssistance C ontrac t by and among Medline I ndustries, I nc ., MRE D I A, L L C , the C ity of D ubuque, I owa, and the I owa Ec onomic Development A uthority Suggested D isposition: R eceive and File; Adopt R esolution(s) 8.Appr oval of Assignment Agr eement, Medline Industries, Inc. C orpor ate R eor ganiz ation C ity Manager rec ommending approval of resolutions and First A mendment and Assignment A greement for Medline I ndustries, I nc. and its subsidiaries. R E S O L U T IO N A pproving an Assignment A greement between MRE D I A , LLC and MRE Propc o, L P Page 3 R E S O L U T IO N A pproving the First Amendment to A mended and Restated Development A greement between the C ity of D ubuque, I owa and Medline I ndustries, I nc . Suggested D isposition: R eceive and File; Adopt R esolution(s) 9.Summary of C O V ID – 19 Vaccination effor ts by City of D ubuque C ity Manager transmitting a summary of C OV I D -19 Vacc ination efforts by the City of Dubuque Suggested D isposition: R eceive and File 10.R ecommendations for Suppor ting Local Gover nments making American Rescue P lan (AR P ) Eligible Expenditur es C orrespondence from C huck I senhart, I owa S tate Representative of House D istrict 100, on recommendations he has provided to I owa Governor Kim Reynolds for supporting local governments making Americ an Rescue P lan (A RP ) eligible expenditures. Suggested D isposition: R eceive and File 11.Appointment of Liaison to the Long Range P lanning Commission Housing Commission recommending that C ommissioner A my Eudaley continue as the Housing C ommission Liaison to the Long Range P lanning C ommission. Suggested D isposition: R eceive and File; Approve 12.Appointment of Liaison to the Community D evelopment Advisory C ommission Housing Commission recommending that C ommissioner Hilary D alton c ontinue as the Housing C ommission Liaison to the C ommunity D evelopment Advisory Commission. Suggested D isposition: R eceive and File; Approve 13.W ashington N eighbor hood / H ousing Trust Fund Application C ity Manager rec ommending approval of a resolution authorizing commitment of $34,951.64 from Greater D ubuque D owntown TI F as a matc h to the Housing Trust Fund Committee’s applic ation to the I owa Financ e Authority for a $183,956 grant from the State Housing Trust Fund for continued support of homeownership and rehabilitation activities in the W ashington Neighborhood. R E S O L U T IO N Approving commitment of matc hing funds for an applic ation to the I owa Financ e Authority (I FA) for State Housing Trust Funds Suggested D isposition: R eceive and File; Adopt R esolution(s) 14.N otice of Application for Family S elf Sufficiency Coor dinator Gr ant C ity Manager rec ommending approval to submit a $133,507 grant application to the US D epartment of Housing & Urban Development (HUD ) for renewal funding for two Family S elf-Sufficienc y (F S S) Program Coordinators for the calendar year 2022. R E S O L U T IO N A uthorizing the D irec tor of Housing and Community Development to execute an applic ation for the HUD Family S elf-Sufficienc y P rogram Grant and authorizing the D irec tor of Housing and C ommunity D evelopment and the C ity Manager to approve the application Suggested D isposition: R eceive and File; Adopt R esolution(s) 15.H uman Trafficking Tr aining and Bus W rap C ity Manager transmitting information about training provided in March of 2021 to the J ule bus operators by the Tri State Coalition A gainst Human Traffic king and Slavery, as well as a promotional bus wrap applied to a City of Dubuque bus to raise awareness about human traffic king. Suggested D isposition: R eceive and File 16.Signed C ontract(s) Servic e Agreement with D akota, Minnesota & Eastern Railroad C orporation (C anadian Pacific) for the Page 4 17th Street S torm Sewer Project; I nterim Management Agreement with D ubuque C ommunity I c e and Recreation Center for management of My stique Community I ce C enter; Parking A greement with Q C asino for use of a C ity-owned area for parking on specified dates. Suggested D isposition: R eceive and File 17.Improvement C ontracts / Performance, P ayment and Maintenance Bonds D rew C ook & Sons E xc avating for Green Alley Repair of 2417 W hite Street; D rew C ook & Sons Excavating for the C havenelle Road W ater Main I mprovements; G&R Tree S ervice for the 2021 Stumps/Sidewalks Project One; Horsfield C onstruc tion, I nc . for the Chavenelle Road Reconstruction Project - Radford Road to Northwest Arterial; S E LC O, I nc . for the 2021 Pavement Marking P rojec t; Temperley Excavating, I nc . for the W ood St. Sanitary / W ater P rojec t. Suggested D isposition: R eceive and File; Approve 18.2021 Asphalt O verlay Access R amp P roject 2 C ity Manager rec ommending acc eptance of the c onstruc tion c ontrac t for the 2021 Asphalt Overlay Ac cess Ramp Project 2, as c ompleted by S & S Builders, in the final c ontrac t amount of $93,349.29. R E S O L U T IO N A cc epting the 2021 A sphalt Overlay Ac cess Ramp Project 2 and authorizing the payment to the contractor Suggested D isposition: R eceive and File; Adopt R esolution(s) 19.C haplain Schmitt Veterans Memor ial P roject – Acceptance of the Construction C ontract C ity Manager rec ommending acc eptance of the c onstruc tion c ontrac t for the C haplain Sc hmitt Veterans Memorial Project, as c ompleted by C onlon Construction, in the final c ontrac t amount of $2,579,595.77. R E S O L U T IO N Ac cepting the C haplain Sc hmitt Veterans Memorial Project, and authorizing the pay ment to the contractor Suggested D isposition: R eceive and File; Adopt R esolution(s) 20.Acceptance of G rants of E asements for H ike/B ike Tr ail and P ublic Utilities fr om Pr oper ty Owner s on C havenelle Road in the City of D ubuque as Part of the Chavenelle R oad H ike/B ike Tr ail P roject - Phase 2 C ity Manager rec ommending acc eptance of a Grant of Easement from D ubuque I nitiatives, C havenelle W arehouse D evelopment, L L C , A.Y. Mc Donald Mfg. C o., F.H. Uelner Precision Tools and Dies, I nc . and A B(MC )2, L L C for hike/bike trail and public utilities as part of the Chavenelle Road Hike/Bike Trail Project- P hase 2. R E S O L U T IO N Ac cepting Grants of Easement for hike/bike trail and public utilities assoc iated with the C havenelle Road Hike/B ike Trail P rojec t - P hase 2, in the City of Dubuque, I owa Suggested D isposition: R eceive and File; Adopt R esolution(s) 21.Acceptance of G rants of E asement for S anitary Sewer Utility from Barbara and C alvin Gatch, in the City of D ubuque, as P ar t of the Sanitar y S ewer Improvements - Table Mound S ystem P roject C ity Manager rec ommending acc eptance of the dedication of Grants of Easement for S anitary Sewer Utility ac ross properties owned by Barbara and Calvin Gatch, in the C ity of D ubuque, as part of the Sanitary S ewer I mprovements – Table Mound Sy stem Project. R E S O L U T IO N A cc epting Grants of E asement for sanitary sewer utility ac ross parts of Lot 1 and 2 of the subdivision of the Northwest Quarter of the Northwest Quarter of Section 7, T88N, R3E , of the 5th P.M., D ubuque C ounty, I owa Suggested D isposition: R eceive and File; Adopt R esolution(s) 22.Adoption of Code of Or dinances Supplement Nos. 2021 S-4 and 2021 S -4 Replacement Page 5 C ity Clerk rec ommending adoption of Supplement Nos. 2021 S -4 and 2021 S-4 Replac ement to the City of Dubuque Code of Ordinanc es that c odifies Ordinance Nos. 11-21 through 27-21. S upplement No. 2021 S-4 Replac ement was required to correc t a misprinted date in Supplement No. 2021 S -4. R E S O L U T IO N A dopting S upplement Nos. 2021 S-4 and 2021 S -4 Replacement to the C ode of Ordinances of the C ity of D ubuque, I owa Suggested D isposition: R eceive and File; Adopt R esolution(s) 23.Liquor License Renewals C ity Manager rec ommending approval of annual beer, liquor and wine lic enses as submitted. R E S O L U T IO N Approving applications for beer, liquor, and/or wine permits, as required by C ity of D ubuque C ode of Ordinances Title 4 Business and Lic ense Regulations, C hapter 2 Liquor C ontrol, Artic le B Liquor, B eer and W ine Licenses and Permits Suggested D isposition: R eceive and File; Adopt R esolution(s) IT E MS S E T F O R P U B LIC H E AR IN G These agenda items ar e being scheduled for a futur e public hearing on the date indicated. 1.Fiscal Year 2022 First B udget Amendment C ity Manager rec ommending the first Fisc al Year 2022 Budget Amendment be set for public hearing for S eptember 20, 2021. R E S O L U T IO N S etting the date for the public hearing on Amendment No. 1 to the Fiscal Year 2022 B udget for the C ity of D ubuque Suggested D isposition: R eceive and File; Adopt R esolution(s), Set Public H earing for September 20, 2021 2.Tiffany Cour t - Lead Mine S inkhole Subsidence Remediation Pr oject: Initiate Public Improvement B idding Pr ocess C ity Manager rec ommending recommends initiation of the public bidding proc edure for the Tiffany Court – Lead Mine Sinkhole Subsidence Remediation Project, and further rec ommends that a public hearing be set for S eptember 20, 2021. R E S O L U T IO N Tiffany C ourt - Lead Mine Sinkhole Subsidence Remediation Project: preliminary approval of plans, specifications, form of c ontrac t, and estimated cost; setting date of public hearing on plans, spec ific ations, form of contract, and estimated c ost; and ordering the advertisement for bids Suggested D isposition: R eceive and File; Adopt R esolution(s), Set Public H earing for September 20, 2021 3.K ennedy Road W ater Main E xtension P roject 2021: Initiate Public B idding and Set the Public H earing Date C ity Manager rec ommending preliminary approval to the construction plans and spec ific ations; and establish September 20, 2021 as the date for the public hearing; and hereby authorize the C ity Clerk to advertise for bid proposals for the Kennedy Road W ater Main Extension Project 2021. R E S O L U T IO N K ennedy Road W ater Main E xtension P rojec t 2021: preliminary approval of plans, spec ific ations, form of contract, and estimated c ost; setting date of public hearing on plans, spec ific ations, form of contract, and estimated c ost; and ordering the advertisement for bids Suggested D isposition: R eceive and File; Adopt R esolution(s), Set Public H earing for September 20, 2021 Page 6 B O AR D S/C O MMIS S IO N S 1.B oar ds and Commission Applicant Review Applicants are invited to address the City C ounc il regarding their desire to serve on the following B oards/Commissions. Applicant appointments will be made at the next City C ounc il meeting. Air port Commission Two, 4-Year terms through September 14, 2025 (Expiring terms of B rotherton and K urtz- W eber) Applicants: D ouglas B rotherton, 2823 Hickory Hill D r. Marianne Kurtz-W eber, 955 Prince Philip D r. This commission is subject to the State of I owa Gender Balance Law. 5 Commissioners total; currently 1 male/2 females/2 openings B uilding C ode Advisor y and Appeals B oar d One, 3-Year term through J anuary 1, 2024 (Vacant HVA C Construction P rofessional term of Swift) Applicant: C orey Valaskey, 1385 A lta Vista (A pply ing for HVA C Construction P rofessional) H istor ic P reservation Commission One, 3-Year term through J uly 1, 2024 (Vacant term of Doyle) Applicant: W illiam Doyle, 1591 W hite St. This commission is subject to the State of I owa Gender Balance Law. 9 Commissioners total; currently 5 males/2 females/2 openings *Opening was advertised for 90 days while non-male identifying applicants were sought in adherence with I owa Code 69.16A Gender Balance. Additional openings on the commission are being advertised for 90 days while nonmale identifying applicants are sought in adherence with I owa Code 69.16A Gender Balance. H ousing Trust Fund Advisory C ommittee One, 3-Year term through A ugust 17, 2024 (Expired term of Holz) Applicant: J ames Holz, 3010 I ndiana Ct. Long R ange Planning Advisory C ommission One, 3-Year term through J uly 1, 2024 (Vacant term of P regler) Applicant: Beth Mc Grath, 2575 Saint Anne D rive P U B L IC H E AR IN G S Citiz ens are invited to address the C ity Council r egarding the following agenda items. Please come to the podium and state your name and address when the item you wish to speak to is being consider ed. 1.Petition to Vacate a portion of G race Str eet, in the C ity of Dubuque, Iowa U niversity of Dubuque - G race Str eet Vacate Agreement Proof of publication on notice of public hearing to consider the vac ating and disposal of the Grac e S treet right of way desc ribed as Lot 14A of O’Hare’s Subdivision, in the City of D ubuque, I owa, for a purchase price of $80,491.50, and City Manager recommending approval. Page 7 R E S O L U T IO N Vac ating a portion of Grace Street, in the City of Dubuque, I owa, to be known as Lot 14A Of O’Hare’s S ubdivision, in the C ity of D ubuque, I owa R E S O L U T IO N Disposing of C ity I nterest in Lot 14a of O’Hare’s Subdivision, in the City of D ubuque, I owa Suggested D isposition: R eceive and File; Adopt R esolution(s) 2.Pr oceedings for P ublic Hear ing on the Issuance of N ot to E xceed $290,000, Sewer R evenue C apital Loan Notes (Interim Financing) S tate R evolving Funds, P lanning and D esign Loan Applications Proof of publication on notice of public hearing to consider City C ounc il approval of the suggested proceedings for a public hearing on the issuanc e of not to exceed $290,000 in Sewer Revenue Capital Loan Notes (I nterim Financ ing) State Revolving Loan Fund Program, the proceeds of which will be used to pay planning and design c osts for High S trength W aste Receiving & S torage Project, and C ity Manager rec ommending approval. R E S O L U T IO N I nstituting proc eedings to take additional action for the authorization of a Loan and D isbursement A greement and the issuanc e of not to exceed $290,000 S ewer Revenue C apital Loan Notes R E S O L U T IO N Approving and authorizing a form of I nterim Loan and Disbursement Agreement by and between the C ity of D ubuque and the I owa Finance A uthority, and authorizing and providing for the issuance and securing the payment of $290,000 Sewer Revenue Capital Loan Notes A ntic ipation Project Note, S eries 2021, of the C ity of D ubuque, I owa, under the provisions of the Code of I owa, and providing for a method of payment of said note Suggested D isposition: R eceive and File; Adopt R esolution(s) 3.Sale of City-O wned Pr oper ty at 654 Clarke Dr ive Proof of publication on notice of public hearing to consider City C ounc il approval of the Purchase A greement and Spec ial W arranty D eed for the sale of C ity-owned real property loc ated at 654 Clarke D rive to Torrent Property Management L L C for the amount of $35,250, and C ity Manager rec ommending approval. R E S O L U T IO N Disposing of c ity interest in real property located at 654 C larke Drive, in the C ity of D ubuque, I owa Suggested D isposition: R eceive and File; Adopt R esolution(s) P U B L IC IN P U T A t this time, any one in the C ounc il Chambers may address the C ity Council on the A ction I tems on the agenda or on matters under the c ontrol of the C ity Council. C itizens are asked to approac h the podium and state their name and address before proceeding with their c omments. I ndividual remarks are limited to five minutes, and the overall P ublic I nput period is limited to 30 minutes. Under the I owa Open Meetings Law, the City C ounc il can take no formal ac tion on comments given during Public I nput which do not relate to Ac tion I tems on the Agenda. AC T IO N ITEMS These are items where discussion is held by the City C ouncil - public comments are not allowed except as author ized by the Mayor. 1.Fiscal Year 2022 Arts & Cultur e Cr eative R esiliency G rant Funding R ecommendation C ity Manager rec ommending C ity Council c oncurrence with the A rts & C ultural Affairs A dvisory C ommission rec ommendation for recipients and funding levels of the Fisc al Year 2022 A rts & Page 8 Page 9 City Clerk /s/Adrienne N. Breitfelder Iowa by dialing 711 or (800) 735-2942. ctyclerk@cityofdubuque.org as soon as feasible. Deaf or hard-of-hearing individuals can use Relay assistance should contact the City Clerk's Office at (563) 589-4100, TDD/TTY (563) 690-6678, Individuals with limited English proficiency, vision, hearing or speech impairments or requiring special St., Dubuque, IA 52001, before or at said time of meeting. Written comments regarding the above items may be submitted to the City Clerk's Office, 50 W. 13th of Dubuque, Iowa and/or governmental body holding the meeting. This notice is given pursuant to Chapter 21, Code of Iowa, and applicable local regulations of the City Clerk's Office, 50 W. 13th Street, during regular business hours. The agenda with supporting documents may be accessed at www.cityofdubuque.org or at the City ADJOURNMENT Purchase or Sale of Real Estate – Chapter 21.5(1)(j) Code of Iowa CLOSED SESSION COUNCIL MEMBER REPORTS Receive and File; Video Suggested Disposition: Link to video: https://youtu.be/jcG1vR1KdOc Cents public information brochure. Media Services will show a video highlighting information in the Fiscal Year 2022 Dollars and 2. Fiscal Year 2022 Dollars and Cents Video Suggested Disposition: Receive and File; Approve Culture Creative Resiliency Grants.