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Authorizing Resolutions Naming Ryan Knuckey Director of Transportation ServicesCity of Dubuque City Council Meeting Consent Items # 7. Copyrighted November 1, 2021 ITEM TITLE: Authorizing Resolutions Naming Ryan Knuckey Director of Transportation Services SUMMARY: City Manager recommending approval of resolutions that appoint Ryan Knuckey as an active delegate to make decisions for the Jule on behalf of the City of Dubuque. RESOLUTION Authorizing the Director of Transportation Services File Applications with the Iowa Department of Transportation — Office of Public Transit RESOLUTION Authorizing the Director of Transportation Services File Applications with the Federal Transit Administration, an operating administration of the United States Department of Transportation, for Federal Transportation Assistance authorized by 49 U.S.C. Chapter 53 Title 23 United States Code and other federal statutes administered by the Federal Transit Administration SUGGESTED Suggested Disposition: Receive and File; Adopt Resolution(s) DISPOSITION: ATTACHMENTS: Description Authorizing Resolutions Naming Ryan Knuckey Director of Transportation Services-MVM Memo Memo To MVM authorizing Ryan Knuckey FTA and DOT Authorization Iowa Dot Authorization FTA Authorization TRAMs and NDT Authorization Type City Manager Memo Staff Memo Resolutions Resolutions Supporting Documentation THE CITY OF Dubuque DUB TEE All -America City Masterpiece on the Mississippi � pp zoo�•*o 13 zoi720zoi9 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Authorizing Resolutions Naming Ryan Knuckey Director of Transportation Services DATE: October 22, 2021 Effective October 11, 2021, Ryan Knuckey has been appointed as Director of Transportation Services. Per Federal Transportation Administration (FTA) and Iowa Department of Transportation (IDOT) rules, resolutions are required to allow the incoming Director to act on behalf of the Mayor and the City of Dubuque with respect to the administration of FTA and IDOT grants and filings. Operations Supervisor -Transportation Services Russ Stecklein recommends City Council approval of resolutions that appoint Ryan Knuckey as an active delegate to make decisions for the Jule on behalf of the City of Dubuque. I concur with the recommendation and respectfully request Mayor and City Council approval. v Mic ael C. Van Milligen MCVM:jh Attachment cc: Crenna Brumwell City Attorney Cori Burbach, Assistant City Manager Ryan Knuckey, Director of Transportation Services Russ Stecklein, Operations Supervisor - Transportation Services THE CITY OF DUBWkE Masterpiece on the Mississippi Dubuque AII•A®erin City Nlil4'NJN. TIW.: I.fNM 11'. I 2007*2012*2013 2017*2019 TO: Mike Van Milligen, City Manager FROM: Russ Stecklein, Operations Supervisor - Transportation Services SUBJECT: Authorizing Resolutions Naming Ryan Knuckey Director of Transportation Services DATE: October 15, 2021 INTRODUCTION Effective October 11, 2021, Ryan Knuckey has been appointed as Director of Transportation Services. Per Federal Transportation Administration (FTA) and Iowa Department of Transportation (IDOT) rules, resolutions are required to allow the incoming Director to act on behalf of the Mayor and the City of Dubuque with respect to the administration of FTA and IDOT grants and filings. DISCUSSION Attached is a resolution that will appoints Ryan Knuckey as an active delegate to make decisions for the Jule on behalf of the City of Dubuque. RECOMMENDATION Transfer authority to Ryan Knuckey as described on the attached resolution effective September 21, 2020. Cc: Jodi Johnson, Operations Supervisor - Transit Jacob Ironside, Transportation Services Analyst Prepared by Russ Stecklein Operations Supervisor -Transportation 949 Kerper Blvd Dubuque IA 52001 (563) 589- 4196 Return to Adrienne N. Breitfelder, City Clerk, 50 W. 13t1 St., Dubuque, IA 52001, (563) 589-4100 RESOLUTION NO. 368-21 AUTHORIZING THE DIRECTOR OF TRANSPORTATION SERVICES FILE APPLICA- TIONS WITH THE IOWA DEPARTMENT OF TRANSPORTATION — OFFICE OF PUB- LIC TRANSIT. Whereas, the City of Dubuque provides fixed -route and paratransit services for the cit- izens of Dubuque; and Whereas, the Iowa Department of Transportation (IDOT) is a pass through funding en- tity for federal capital and operating funds; and Whereas, the City has historically applied through the IDOT for these funds; and Whereas, the City Council finds that the applying for the funds to be beneficial to the continued provision of transit service for the citizens of Dubuque. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. That Ryan Knuckey, Director of Transportation Services, is authorized to on behalf of the City Council, to apply for financial assistance and to enter into related contract(s) with the Iowa Department of Transportation. Passed, adopted and approved this 1 st day of Novemberq 2021. Roy D. Buol, Mayor Attest: Adrienne Breitfelder, City Clerk to Adrienne N. Breiffelder, City Clerk, 50 W. 13t' St., Dubuque, IA 52001, (563) 589-4100 RESOLUTION NO. 369-21 AUTHORIZING THE DIRECTOR OF TRANSPORTATION SERVICES FILE APPLICA- TIONS WITH THE FEDERAL TRANSIT ADMINISTRATION, AN OPERATING ADMIN- ISTRATION OF THE UNITED STATES DEPARTMENT OF TRANSPORTATION, FOR FEDERAL TRANSPORTATION ASSISTANCE AUTHORIZED BY 49 U.S.C. CHAPTER 53 TITLE 23 UNITED STATES CODE AND OTHER FEDERAL STATUTES ADMINIS- TERED BY THE FEDERAL TRANSIT ADMINISTRATION Whereas, the Federal Transportation Administrator has been delegated authority to award Federal financial assistance for a transportation project; and Whereas, the grant or cooperative agreement for Federal Financial assistance will im- pose certain obligations upon the Applicant, and may require the Applicant to provide the local share of the project cost; and Whereas, the Applicant has or will provide all annual certifications and assurances to the Federal Transit Administration required for the project; and Whereas, the Mayor may authorize a designee to execute and file applications to the Federal Transit Administration on behalf of the City of Dubuque; and Whereas Ryan Knuckey has been appointed as Director of Transportation Services, effective October 11, 2021. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF DUBUQUE, IOWA, AS FOLLOWS: Section 1. The Mayor of the City of Dubuque has authorized Ryan Knuckey, the Director of Transportation Services, to serve as designee to execute and file application for Federal assistance on behalf of the City of Dubuque d.b.a. The Jule Transit with the Federal Transit Administration for Federal Assistance authorized by 49 U.S.C. Chapter 53, Title 23, United States Code, or other Federal statutes authorizing a project administered by the Federal Transit Administration. Section 2. The Mayor of the City of Dubuque or his/her designee (i.e. Director of Trans- portation Services) is authorized to execute and file with its application the annual certifi- cation and assurances and other documents the Federal Transportation Administration requires before awarding a Federal grant or cooperative agreement. Section 3. The Mayor of the City of Dubuque or his/her designee (i.e. Director of Trans- portation Services) is hereby authorized and directed to execute said grant and coopera- tive agreements with the Federal Transit Administration on behalf of the City of Dubuque and the City Clerk is authorized and directed to attest his signature. Passed, approved and adopted this 1st day of November, 2021 D. Buol, Mayor Attest: Adrienne Breitfelder, City Clerk Designation of Authority for FTA Systems User Manager Citv of Dubuque 10/14/2021 Dear [NTD Help Desk/TrAMS Local Security Manager], I FTA Recipient Organization: Dubuque, The City Of (inc) 2 Agency Acronym: THE J U LE 3 TrAMS Recipient ID: 1832 4 NTD ID: 70011 Has identified the following individual(s) to serve as User Managers User Manager 1 User Manager 2 (If applicable) 5 Full Name: Mr Ryan Knuckey [[Mr./ Ms. First Name, Last Name]] 6 Title: Director/CEO [[Position within Organization]] 7 Email Address: rknuckey@cityofdubuque.org [[user@email.com]] 8 Street Address (include city, state, zip): 950 Elm Street, Dubuque, Iowa 52001 9 Company Name: The Jule 10 Department: Transit 11 phone: 563-589-4143 563-599-1581(cell) 12 Fax: 563-589-4340 13 Applicable FTA System TrAMS: 1832 TrAMS: 14 Applicable FTA System NTD: 70011 NTD: 15 NTD Role: CEO Authority is granted to create, modify, and deactivate accounts for employees of (Name ofFTA Grant Recipient Organization) to the individual(s) listed above. Sincerely, Ryan Knuckey Director/CEO Dubuque Transportation Services The Jule Instructions for completing the User Manager (UM) Form Designation of Authority for FTA Systems User Manager 1. User Manager may be assigned to existing FTA recipients. New recipient organizations should submit paperwork, once the organization receives their Identification Number(s) for TrAMS and/or NTD. 2. The form may be used for either the Transit Award Management System (TrAMS) or the National Transit Database (NTD) system. TrAMS ID is not required for NTD UM assignment. 3. The form should be populated on your organization's letter head 4. The form must be signed by the individual who has signature authority as specified in your authorizing resolution. This is generally the individual who executes awards on behalf of the organization. 5. Submit TrAMS User Manager form to: Awarding/Regional Office Local Security Manager (LSM). You can find your LSM on the FTA Website [add link]. 6. Submit NDT User Manager form to: the NTD Help Desk at: ntdhelp@dot.gov. 7. To submit for both NTD and TrAMS UMs, send form to your LSM and NTD help desk concurrently. 8. When user roles have been assigned the FACES system (NTD/TRAMS) will send an auto notification that your user roles have been modified. Users should confirm roles under their user profile. 9. For more information about user management or the User Manager role, please refer to the FACES USER GUIDE on the FTA public website. FORM INSTRUCTIONS Line Number Required/ Optional Instructions 1 Required Recipient organization name as specified in SAM and TrAMS. 2 Optional Provide if applicable, should be consistent with information in TrAMS. 3 Required - TrAMS Required if assigning a TrAMS User Manager. This is your FTA four -digit Vendor Identification Number (VIN). 4 Required - NTD Required if assigning an NTD User Manager. This is a five digit number. 5 Required Specify either Mr. Ms. Dr. and your first and last name. 6 Optional Your position title is requested however, it is optional. 7 Required If you are an existing TrAMS/NTD User, please provide your email consistent with your user login. If you are a new system user, provide your primary business email. The email address is user name and login for either system. 8 Required Provide all elements of your business address. 9 Optional If you are a contractor working on behalf of the recipient organization, please include your company name. 10 Optional If you work within a specific department within the recipient organization, please provide the department name. 11 Required Phone Number 12 Optional Fax 13 Required Specify Yes or No for TrAMS 14 Required Specify Yes or No for NTD 15 Required - NTD For NTD UM, specify your system user role (must be in system to assign UM role)