Iowa Department of Transportation Supplemental AgreementsCity of Dubuque
City Council Meeting
Consent Items # 14.
Copyrighted
November 1, 2021
ITEM TITLE: Iowa Department of Transportation Supplemental Agreements
SUMMARY: City Manager recommending approval of two Iowa Department of
Transportation Supplemental Agreements for Local Primary Highway
Maintenance, Pavement Markings, and Julien Dubuque Bridge Sidewalk
Maintenance between the Iowa DOT and the City of Dubuque.
SUGGESTED Suggested Disposition: Receive and File; Approve
DISPOSITION:
ATTACHMENTS:
Description
Iowa Department of Transportation Supplemental
Agreements-MVM Memo
Staff Memo
Roadway Maintenance Agreement
Sidewalk Snow Removal
Map
Type
City Manager Memo
Staff Memo
Supporting Documentation
Supporting Documentation
Supporting Documentation
THE CITY
DUOF
B TEE
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Iowa Department of Transportation Supplemental Agreements
DATE: October 27, 2021
Dubuque
All -America City
IN
2007.2012.2013
2017*2019
City Engineer Gus Psihoyos recommends City Council approval of two Iowa
Department of Transportation Supplemental Agreements for Local Primary Highway
Maintenance, Pavement Markings, and Julien Dubuque Bridge Sidewalk Maintenance
between the Iowa DOT and the City of Dubuque.
Every five years a "master agreement" is prepared by the Iowa DOT and distributed to
all Iowa municipalities that have State primary highways within its corporate limits.
Acceptance of this master agreement is necessary to coordinate the maintenance of the
State roadways located within the municipality jurisdictions.
The City has executed the Five -Year Maintenance Agreement for Maintenance and
Repair of Primary Roads in Municipalities between the Iowa DOT and the City on
August 17, 2021 for the time period of July 1, 2021 to June 30, 2026.
The Supplemental Agreements are required for specific areas that are not included in
the Five -Year Maintenance Agreement. Public Works Director John Klostermann and
Assistant City Engineer Robert Schiesl have reviewed and approved the Supplemental
Agreements.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF
Ui
B VE
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
SUBJECT: Iowa Department of Transportation Supplemental Agreements
DATE: October 27, 2021
INTRODUCTION
Dubuque
Allaerica C14
'vM1Th�V.IT'L li'.NJ_F.
�I<
2007-2012.2013
2017*2019
The purpose of this memorandum is to request approval of two (2) Iowa Department of
Transportation (Iowa DOT) Supplemental Agreements for Local Primary Highway
Maintenance, Pavement Markings, and Julien Dubuque Bridge Sidewalk Maintenance
(collectively referred to as Supplemental Agreements) between the Iowa DOT and the
City of Dubuque (City).
BACKGROUND
Every five years a "master agreement" is prepared by the Iowa DOT and distributed to
all Iowa municipalities that have State primary highways within its corporate limits.
Acceptance of this master agreement is necessary to coordinate the maintenance of the
State roadways located within the municipality jurisdictions.
The City has executed the Five -Year Maintenance Agreement for Maintenance and
Repair of Primary Roads in Municipalities between the Iowa DOT and the City on
August 17, 2021 for the time period of July 1, 2021 to June 30, 2026.
The Supplemental Agreements are required for specific areas that are not included in
the Five -Year Maintenance Agreement. Public Works Director John Klostermann and
Assistant City Engineer Robert Schiesl have reviewed and approved the Supplemental
Agreements.
DISCUSSION
The Supplemental Agreements between the Iowa DOT and the City are as follows:
Local Primary Highway Maintenance
This agreement concerns various primary road extensions within the corporate city
limits, a combined distance of 9.54 miles, during the period of July 1, 2021 through June
30, 2022.
• Locust Street (IA 946) from Charter St to Locust Street.
0 Locust Street Connector (IA 946) from Locust St to US 61.
Julien Dubuque Bridge
This agreement concerns the removal of snow and ice from the portion of the sidewalk
on the Julien Dubuque Bridge that is within Illinois during the period of July 1, 2021
through June 30, 2022.
• The City of Dubuque will hire a contractor to remove snow and ice from the
portion of sidewalk on the Julien Dubuque Bridge that is within Illinois.
• Snow and ice removal will be in accordance with the City's standards for snow
and ice removal on the Iowa portion of sidewalk on the Julien Dubuque Bridge.
ACTION TO BE TAKEN
I recommend that the City Manager be authorized to execute the Supplemental
Agreements for Local Primary Highway Maintenance, and Julien Dubuque Bridge
Sidewalk Maintenance between the Iowa DOT and the City.
Prepared by Robert Schiesl, Assistant City Engineer
cc: John Klostermann, Public Works Director
Form 810035wd
4-01
Iowa Department of Transportation
\� SUPPLEMENTAL AGREEMENT
For Maintenance of Primary Roads in Municipalities
This Supplemental Agreement made and entered into by and between the Municipality of City of Dubuque
Dubuque County, Iowa, hereinafter referred to as the Municipality, and the Iowa Department of
Transportation, Ames, Iowa, hereinafter referred to as the Department.
AGREEMENT:
This Agreement supplements the Agreement for Maintenance and Repair of Primary Roads in Municipalities entered
into by the parties on August 19 , 2021 , and in effect from July 1, 2016 , to June 30, 2021
The Municipality agrees to perform and accept all responsibility for those maintenance activities listed in Sections
1.B.1, I.B.3, 1.B.4 and I.C.1 of the basic Agreement, with respect to the primary roads within the corporate limits of the
Municipality specifically described in this section.
In consideration thereof, the Department agrees to pay the Municipality at the rate of $2,625.00 / lane mile for
acceptable work at the end of the fiscal year ending on June 301n:
Route From To Lane Miles Total Cost
Locust St. (IA 946) Charter St. US 61 (N. of Hwy 20) 2.80 $7,350.00
Total $7,350.00
Pavement maintenance does not include full depth patching and bituminous resurfacing. I.C.1 does not include traffic
services and painting and structural repair to bridges.
III. The Municipality further agrees to perform additional maintenance for the Department on primary roads as specifically
described below:
Any special maintenance will be covered by a supplemental contract.
In consideration thereof, the Department agrees to pay the Municipality the following amounts after the work has been
completed:
N/A
IV. This Supplemental Agreement may be terminated at any time by either party upon 30 days written notice.
V. This Supplemental Agreement shall be in effect from July 1, 2021 to June 30, 2022 unless re -negotiated or
terminated.
IN WITNESS WHEREOF, the parties hereto have set their hands, for the purposes herein expressed on the dates
indicated below.
'Aj'� '- A(I,-. --'
k�NIIPALI-fY IOWA DEPARTMENT OF TRANSPORTATION
By Michael Van Milligen, City Manager BY
District Engineer
Date November 1, 2021 Date
Description of Routes for Supplemental Agreement with Dubuque
Route
From
To
Lane Miles
(per atemile)
Total Cost
Comments
Locust St. (IA 946)
Charter Street
Locust Street
2.20
$2,625.00
$5,775.00
2 way traffic. Both directions are primary road.
Locust Street Connector (IA 946)
Locust Street
US 61
0.60
$2,625.00
$1,575.00
2 way traffic. Both directions are primary road.
2.80 $7,350.00
Dubuque
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Supplemental Agreement for Maintenance of Primary Roads
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sing the Dubuque area 6eograpM1< inform "on systemIN AGIS), which Includes data created by both meaty of Map Prepared b y:
Dubuque and Dubuque County. It undersnom Inge wore City of Dubuque
me aty of Dubuqueand participating agencies utilized me
enst<urrent and accurate information available, DaeIs and Engineering Division
a suppliers do not warrantthe accuracy or<urency as me W E 50 West 13th Street
information or data contained herein. The City and participating
agencies shall notbe hem name for any area, inered, irKmental, Dubuque, Iowa 52001
consequential, pnThus A or special damages, whether foreseeable or
unforeseeable, arising out of me outhorisd or unauthorized use of Phone: (563) 589-4270
this data or me inability, to use this data or but of any breach of
S Fax: (563) 589-4205
warranty whatsoever
Form 810056wd
08-12 iowa Department of Transportation
CA.
ROADWAY MAINTENANCE AGREEMENT
AGENCY
COUNTY
CITY Dubuque
BOARD
This written agreement made and entered into by and between the (AGENCY (�'^�) (CITY) (BOARD) of Dubuque, Party of
the First Part, and the Iowa Department of Transportation, Party of the Second Part. The parties hereby desire to enter into this
roadway maintenance agreement concerning the following roadway: US 20 Julien Dubuque Bridge
1. ROUTINE MAINTENANCE
A. Party of the First Part will perform the following routine maintenance:
Routine maintenance not applicable with respect to this agreement
B. Party of the First Part will perform the above described routine maintenance in
compliance with the Iowa Department of Transportation's standard maintenance
policies and procedures which include, but are not limited to, the Department's
standards for maintenance activities and instructional memorandums. Particularly,
Party of the First Part shall comply with:
N/A
C. Party of the Second Part will perform the following routine maintenance:
Routine maintenance not applicable with respect to this agreement
2. SPECIAL MAINTENANCE
A. Party of the First Part will perform the following special maintenance:
The City of Dubuque will hire a contractor to remove snow and ice from the portion
of sidewalk on the Julien Dubuque Bridge that is within Illinois. (From the state line
to the bridge end joint in Illinois is approximately 3,460 linear feet).
B. Party of the First Part will perform the above described special maintenance in
compliance with the Iowa Department of Transportation's standard maintenance
policies and procedures which include, but are not limited to, the Department's
standards for maintenance activities and instructional memorandums. Particularly,
Party of the First Part shall comply with:
Snow and ice removal to be in accordance with city standard's for snow and ice
removal on the Iowa portion of sidewalk on the Julien Dubuque Bridge.
C. Party of the Second Part will perform the following special maintenance:
None
3. PAYMENT
A. It is agreed that payment for the routine maintenance operations will be made after the
work has been completed for the fiscal year ending June 30, and payment for maintenance
operations will be made after the work has been completed. It is also understood and
agreed that the right is reserved by both Parties to review, adjust, or terminate this
Agreement at any time, provided however that written notice be given either Party at least
thirty days prior to such review, adjustment, or termination.
B. Payment for routine maintenance at the rate of $ XX per lane mile per year.
Total lane miles XX at $ XX per lane mile = $ XXXX
C. Payment for special maintenance shall be made as follows: Reimbursement to be based
on actual cost of completed work with supporting documentation provided by the City of
Dubuque. The overall cost for snow removal from bridge endibridge end would be split:
60% IDOT/40% City of Dubuque.
4. AGREEMENT TIME PERIOD
Beginning Date: July 1, 2021
Ending Date: June 30, 2022
5. Party of the First Part agrees to indemnify and save harmless the Party of the Second Part, the State of
Iowa, and its agents or employees from any and all causes of action, suits, at law or in equity, for losses,
damages, claims or demands, and from any and all liability and expense of whatsoever nature (including
reasonable attorney fees), arising out of or in connection with the execution, performance, or attempted
performance of this Agreement and work provided herein.
6. If any section, provision or part of this Agreement shall be found to be invalid or unconstitutional, such
judgment shall not affect the validity of the Agreement as a whole or any section, provision, or part
thereof not found to be invalid or unconstitutional.
7. Party of the First Part will follow all federal and state laws and regulations with regard to worker safety
and the handling and disposal of hazardous waste and/or substances in performing any maintenance
task.
8. Any subsequent change or modification to the terms of this Agreement shall be in the form of a duly
executed addendum or amendment to this Agreement.
RECOMMENDED FOR APPROVAL:
( ) (CITY) (D)
BY Michael Van Milligen
TITLE City Manager
IOWA DEPARTMENT OF TRANSPORTATION
IM
District Engineer
November 1, 2021
(DATE)
(DATE)
Dubuque
Uus E Iowa Department of Transportation i
Masterpiece Dn the Mississippi 100"o1i.2oi9
Supplemental Agreement for Maintenance of Primary Roads
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\� 61
151
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946' ��•
..e,
A.
h. ,� , E '
a .
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Legend ,
Iowa DOT Road Network F �
Dubuq,u�"Office of.GIS, City of Dubuque!IA�
ffic
Dcscl ftIli This information was <om pled
sing the Dubuque area 6eograpM1< inform "on systemIN AGIS), which Includes data created by both meaty of Map Prepared b y:
Dubuque and Dubuque County. It undersnom Inge wore City of Dubuque
me aty of Dubuqueand participating agencies utilized me
enst<urrent and accurate information available, DaeIs and Engineering Division
a suppliers do not warrantthe accuracy or<urency as me W E 50 West 13th Street
information or data contained herein. The City and participating
agencies shall notbe hem name for any area, inered, irKmental, Dubuque, Iowa 52001
consequential, pnThus A or special damages, whether foreseeable or
unforeseeable, arising out of me outhorisd or unauthorized use of Phone: (563) 589-4270
this data or me inability, to use this data or but of any breach of
S Fax: (563) 589-4205
warranty whatsoever