Chavenelle Road Hike Bike Trail Phase 2_HearingCopyrighted
November 1, 2021
City of Dubuque Public Hearings # 5.
City Council Meeting
ITEM TITLE: Chavenelle Road Hike Bike Trail Phase 2
SUMMARY: Proof of publication on notice of public hearing to consider City Council
approval of the award of the Chavenelle Road Hike Bike Trail Phase 2
Project contract to the low bidder, Midwest Concrete, I nc., in the amount
of $404,781.20, subject to Iowa DOT approval, and City Manager
recommending approval.
SUGGESTED
DISPOSITION:
ATTACHMENTS:
Description
RESOLUTION Approval of plans, specifications, form of contract, and
estimated cost for the Chavenelle Road Hike -Bike Trail — Phase 2
Project Iowa DOT Project No. EDP-2100(696)-7Y31
RESOLUTION Awarding Public Improvement Contract for the
Chavenelle Road Hike -Bike Trail — Phase 2 Project Iowa DOT Project
No. EDP-2100(696)-7Y31
Suggested Disposition: Receive and File; Adopt Resolution(s)
Chavenelle Road Hike Bike Trail Phase 2-MVM Memo
Staff Memo
PH resolution
Award Resolution
Type
City Manager Memo
Staff Memo
Resolutions
Resolutions
THE CITY
DUOF
B TEE
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Chavenelle Road Hike Bike Trail Phase 2
Iowa DOT Project No. EDP-2100(696)-7Y-31
Public Hearing
CIP 3602273
DATE: October 25, 2021
Dubuque
All -America City
IN
2007.2012.2013
2017*2019
Sealed bids were received for the Chavenelle Road Hike Bike Trail Phase 2 Project.
City Engineer Gus Psihoyos recommends award of the contract to the low bidder,
Midwest Concrete, Inc., in the amount of $404,781.20, subject to Iowa DOT approval.
This amount is 10.6% under the estimate of probable cost.
Phase 1 of the project was completed in May of 2020, and included improvements from
Seippel Road to Radford.
Phase 2 of the project will include construction from Radford Road to the Northwest
Arterial Hike/Bike Trail. This trail is anticipated to be constructed in the spring of 2022.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
k�4
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
THE CF
DUIj___B E
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: October 22, 2021
RE: Chavenelle Road Hike Bike Trail Phase 2
Iowa DOT Project No
Public Hearing
CIP 3602273
EDP-2100(696)-7Y-31
Dubuque
MI-AmeNu City
wciin,urn[, i rnxs.r
2007-2012.2013
2017*2019
INTRODUCTION
The purpose of this memorandum is to provide the City Council with information related
to the public hearing and recommendation to award a construction contract for the
Chavenelle Road Hike -Bike Trail - Phase 2 Project.
BACKGROUND
In September 2015, city staff were notified that federal earmark funds from the USDOT
SAFETEA-LU transportation bill were available for a trail project. The City was asked by
East Central Intergovernmental Agency (ECIA) staff if a project could be identified that
would connect to the Mississippi River Trail (MRT). In coordination with ECIA and the
Planning Department, city staff identified Chavenelle Road between the NW Arterial and
Seippel Road as a good candidate for a hike/bike trail. The corridor has gaps in the
sidewalk and no bicycle facilities currently to serve the industrial park.
On September 10th, 2015 DMATS approved the alignment and approved to use the funds
for a grade separated trail. In December of 2015, the Federal Highway Administration
(FHWA) approved the movement of the earmark funds to this project in the amount of
$906,139 for FY 2017. On April 14, 2016 DMATS approved Transportation Alternative
Program funds in the amount of $242,863.00. The total project cost estimate for the
Chavenelle Road Hike/Bike Trail is estimated to be $1,436,262. Below is a table that
shows the planned funding for the total hike/bike trail:
Total Funding Source
Amount
FHWA Trail Earmark
$ 906,139.00
TAP Grant
$ 242,863.00
REAP Grant
$ 175,000.00
DICW TIF
$ 112,260.00
TOTAL
$ 1,436,262.00
DISCUSSION
The Chavenelle Hike/Bike Trail project will involve the construction of a 10-foot-wide
concrete trail on the north side of Chavenelle Road from IA 32 (NW Arterial to Seippel
Road). The project is planned to be constructed in two phases and will provide a multi -
modal connection to the NW Arterial Hike/Bike Trail, the Bergfeld Pond Trail and Seippel
Road. Ultimately the trail will provide a connection to the SW Arterial. This trail will connect
users to the Mississippi River Trail.
Phase 1 of the project was completed in May of 2020 and included improvements from
Seippel Road to Radford.
Phase 2 of the project will include construction from Radford Road to the NW Arterial
Hike/Bike Trail. This trail is anticipated to be constructed in the spring of 2022.
The phase 2 project included public outreach to property owners affected by temporary
and permanent easements. City staff met with affected property owners one on one to
accommodate the project and property owner needs.
IDOT has recommended a late start date of March 25, 2022. The project is scheduled to
be a 30-working day project. It is anticipated that the contractor will wait until the spring
of 2022 to start work.
BID RESULTS
Sealed bids were received on the project by the Iowa Department of Transportation on
October 19, 2021, in Ames. Midwest Concrete, Inc. of Peosta, IA submitted the low bid in
the amount of $404,781.20. This amount is 10.6% under the estimate of probable cost.
A summary of the bid proposals received is as follows:
Contractor Name
Total Bid
Midwest Concrete, Inc
$ 404,781.20
Eastern Iowa Excavating & Concrete Inc.
$ 408,658.28
Portzen Construction, Inc
$ 479,666.26
Tschiggfrie Excavating Co.
$ 495,915.08
Boomerang Corp.
$695,364.80
Horsfield Construction, Inc
Non -responsive
RECOMMENDATION
I recommend that the contract for the Chavenelle Road Hike -Bike Trail - Phase 2 Project
(Iowa DOT Project No. EDP-2100(696)-7Y-31) be awarded to Midwest Concrete, Inc.
of Peosta, IA in the amount of $404,781.20, subject to Iowa DOT approval of award.
2
BUDGETIMPACT
The estimate of probable cost for the Chavenelle Road Hike -Bike Trail - Phase 2 Project
is summarized in the following table:
Description
Estimate
Award
Construction — Phase 2
$ 452,589.00
$ 404,781.20
Contingency (10%)
45,259.00
45,259.00
Construction Engineering & Inspection
74,677.00
74,677.00
Property Easements
33,445.10
33,445.10
Total Construction Cost Estimate
$ 605,970.10
$ 558,162.30
The proposed project funding is summarized as follows:
CIP
Fund Description
City
IDOT
Total
3602273
Chavenelle Trail
$ 133,127.82
$425,034.48
$ 558,162.30
ACTION TO BE TAKEN
I recommend that the City Council adopt the attached resolution awarding the Chavenelle
Road Hike -Bike Trail - Phase 2 Project (Iowa DOT Project No. EDP-2100(696)-7Y-31)
to Midwest Concrete, Inc. in the amount of $404,781.20, subject to Iowa DOT approval
of award.
Prepared by: Jon Dienst, Civil Engineer II
cc: Jenny Larson, Finance and Budget Director
John Klostermann, Public Works Director
Marie Ware, Leisure Services Manager
Wally Wernimont, Planning Services Manager
Bob Schiesl, Assistant City Engineer
3
Prepared by Jon Dienst City of Dubuque 50 W. 13t" Street Dubuque IA 52001 (563) 589-4270
Return to Adrienne Breitfelder, City Clerk, City of Dubuque, 50 W. 13th Street, Dubuque, IA 52001 (563) 589-4100
RESOLUTION NO. 388-21
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE CHAVENELLE ROAD HIKE -BIKE TRAIL — PHASE 2
PROJECT IOWA DOT PROJECT NO. EDP-2100(696)-7Y-31
That the proposed plans, specifications, form of contract and estimated cost for
the Chavenelle Road Hike -Bike Trail — Phase 2 Project Iowa Dot Project No. EDP-
2100(696)-7Y-31, in the estimated amount $452,589.00, are hereby approved.
Passed, adopted and approved this this Ist day of November 2021.
Roy D. Buol, Mayor
Attest:
Adrienne Breitfelder, City Clerk
Prepared by Jon Dienst City of Dubuque 50 W. 1311 Street Dubuque IA 52001 (563) 589 4270
Return to Adrienne Breitfelder, City Clerk, City of Dubuque, 50 W. 13th Street, Dubuque, IA 52001 (563) 589-4100
RESOLUTION NO. 389-21
AWARDING PUBLIC IMPROVEMENT CONTRACT FOR THE CHAVENELLE ROAD
HIKE -BIKE TRAIL — PHASE 2 PROJECT IOWA DOT PROJECT NO. EDP-
2100(696)-7Y-31
Whereas, said sealed proposals were opened and read by the Iowa Department
of Transportation on the 19th day of October 2021 and it has been determined that
Midwest Concrete, Inc. of Peosta, IA, with a bid in the amount of $404,781.20 is the lowest
responsive, responsible bidder for the Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That a Public Improvement Contract for the Project is hereby awarded to Midwest
Concrete, Inc., subject to the concurrence by Iowa Department of Transportation (Iowa
DOT), and the City Manager is hereby directed to execute a Public Improvement Contract
on behalf of the City of Dubuque for the Project.
Passed, approved and adopted this this 1 st day of November 2021.
0
Attest:
/7 Ak
Adrienne Breitfelder, City Clerk
D. Buol, Mayor
STATE OF IOWA SS:
DUBUQUE COUNTY
CERTIFICATE OF PUBLICATION
I, Kathy Goetzinger, a Billing Clerk for Woodward
Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald, a newspaper of general
circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the
attached notice was published in said newspaper on the
following dates:
10/22/2021
and for which the charge is 34.09
Subscribed to befbre me, a Notary Public M and for
Dubuque County, Iowa,
this 22nd day of October, 2021
paa"
Notary P tj
in and for Dubuque Co nty, Iowa.
:i JANET K. PAPE
Commission Number 199859
" INgy Comm. ExpDEC 11, 2022
Ad text : CITY OF DUBUQUE, IOWA
OFFICIAL NOTICE
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE CHAVENELLE ROAD HIKE -BIKE
TRAIL PHASE 2 PROJECT
NOTICE IS HEREBY GIVEN: The City Council of the City of
Dubuque, Iowa will hold a public hearing on the proposed
plans, specifications, form of contract and estimated cost for
the Chavenelle Road Hike -Bike Trail Phase 2 Project, Iowa DOT
Project No. EDP-2100(695)7Y-31 in accordance with the
provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on the
1st day of November, 2021, in the Historic Federal Building,
Second Floor Council Chambers, 350 West 6th Street, Dubuque,
Iowa.
At the meeting, the City Council will receive oral and
written comments from any resident or property owner of said
City to the above action. The official agenda will be posted
the Friday before the meeting and will contain public input
options. The City Council agenda can be accessed at
https://cityofdubuque.novusagenda.com/Agendapublic/ or by
contacting the City Clerk's Office at 563-589-4100,
ctyclerk@cityofdubuque.org.
Said proposed plans, specifications, form of contract and
estimated cost are now on file in the office of the City Clerk
and may be viewed Monday through Friday between 8:00 a.m. and
5:00 p.m.
The scope of the Project is as follows:
- Construct a grade separated PCC multi -use trail from
Radford Road to NW Arterial on the north side of Chavenelle
Road.
- 4001 SY of 5 PCC Recreational Trail
- 575 SY of 8 PCC Driveway
- 4,060 LF of sediment control
- 2.5 Acres of Urban Seeding
Individuals with limited English proficiency, vision,
hearing, or speech impairments requiring special assistance
should contact the City Clerk's Office at (563) 589-4100, TDD
(563) 690-6678, ctyclerk@cityofdubuque.org as soon as
feasible. Deaf or hard -of -hearing individuals can use Relay
Iowa by dialing 711 or (800) 735-2942.
Published by order of the City Council given on the 20th day
of October 2021.
Adrienne N. Breitfelder, City Clerk
It 10/22