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East-West Corridor Capacity Improvements: Recommendation for Consultant ServicesCity of Dubuque City Council Meeting Action Items # 8. Copyrighted November 1, 2021 ITEM TITLE: East-West Corridor Capacity Improvements: Recommendation for Professional Consultant Services - Preliminary Engineering Design and Environmental Clearance Phase SUMMARY: City Manager recommending approval of the selection of HDR, Inc. as the consultant to complete the Preliminary Engineering Design and Environmental Clearance Phase to advance the development of East- West Corridor Capacity Improvements along University Avenue at the intersections at Loras Boulevard, Asbury Road, and Pennsylvania Avenue, and request authorization for the City Engineer to initiate contract negotiations. SUGGESTED Suggested Disposition: Receive and File; Approve DISPOSITION: ATTACHMENTS: Description Type East-West Corridor Capacity Improvements Consultant City Manager Memo Selection-MVM Memo Staff Memo Rating Ranking Staff Memo Supporting Documentation THE CITY DUOF B TEE Masterpiece on the Mississippi TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: East-West Corridor Capacity Improvements Recommendation for Professional Consultant Services Dubuque All -America City IN 2007.2012.2013 2017*2019 Preliminary Engineering Design and Environmental Clearance Phase Iowa DOT Project No. STBG-SWAP-2100 (698)--SG-31 DATE: October 27, 2021 Four responses were received in response to a request for proposals for a professional services consultant to complete the Preliminary Engineering Design and Environmental Clearance Phase to advance the development of East-West Corridor Capacity Improvements along University Avenue at the intersections at Loras Boulevard, Asbury Road, and Pennsylvania Avenue. The adopted East - West Corridor Connectivity Study report has acted as the City's Master Plan for both short-term and long-term capacity improvements or corridor modifications to support growing east -west traffic flow in the City. The study included recommended improvements supporting complete streets concepts, multi -modal transportation, vehicle, pedestrian, bicycle, and recreational improvements. The report included 32 proposed capacity improvement projects along the four corridors. Capacity improvements identified include a series of intersection realignments, intersection improvements, turn lane additions, add traffic signal interconnect and Intelligent Transportation System (ITS) improvements along each corridor. With funds currently programmed in FY2022, the next steps in the design development process is to begin the preliminary engineering and environmental study phase for intersection capacity improvements along the University Avenue, Loras Boulevard to Pennsylvania Avenue "Overlap Section". The preliminary engineering phase is anticipated to take approximately 12 months to complete. Once the preliminary engineering and environmental study are completed, corridor impacts will be identified, and property acquisition could begin which is anticipated to take approximately 2 years to complete. Once property acquisition is completed within the Overlap Section, construction to convert the three intersections along University Avenue to roundabouts could take approximately 2-3 years to complete. Assistant City Manager Bob Schiesl and the Consultant Selection Committee recommend City Council approval of the selection of HDR, Inc. as the consultant to complete the Preliminary Engineering Design and Environmental Clearance Phase to advance the development of East-West Corridor Capacity Improvements along University Avenue at the intersections at Loras Boulevard, Asbury Road, and Pennsylvania Avenue, and request authorization for the City Engineer to initiate contract negotiations. I concur with the recommendation and respectfully request Mayor and City Council approval. Mic ael C. Van Milligen MCVM:jh Attachment cc: Crenna Brumwell, City Attorney Cori Burbach, Assistant City Manager Gus Psihoyos, City Engineer Robert Schiesl, Assistant City Engineer 2 THE COF DtUB E Masterpiece on the Mississippi TO: Michael C. Van Milligen, City Manager Gus Psihoyos, City Engineer FROM: Robert Schiesl, Assistant City Engineer Dubuque *kmerlcm Ciq !�9N MTV 1 RN , I f:k AR. 2007*2012.2013 2017*2019 SUBJECT: East-West Corridor Capacity Improvements Recommendation for Professional Consultant Services Preliminary Engineering Design and Environmental Clearance Phase Iowa DOT Project No. STBG-SWAP-2100 (698)--SG-31 DATE: October 26, 2021 INTRODUCTION The purpose of this memorandum is to request Mayor and City Council concurrence in the selection of HDR, Inc. of Omaha, Nebraska, as the Professional Services Consultant to complete the Preliminary Engineering Design and Environmental Clearance Phase to advance the development of East-West Corridor Capacity Improvements along University Avenue at the intersections at Loras Boulevard, Asbury Road, and Pennsylvania Avenue. BACKGROUND The US Highway 20 corridor is the primary east -west route in the City of Dubuque and future traffic volume projections indicate US Highway 20 alone will not provide sufficient capacity for east -west travel in the City. Capacity along alternate east -west corridors will need to be improved to provide connectivity between the western growth areas and the downtown urban core. To advance this objective, the City completed the East-West Corridor Connectivity Study. The purpose of the study was to; analyze the east -west traffic flow in the City; identify corridor improvements or modifications to support growing traffic demands; and to consider transit needs, pedestrian needs, and sustainability. The four east -west corridors identified in the study area are: Asbury Road; Pennsylvania Avenue; University Avenue; and Loras Boulevard. The adopted East - West Corridor Connectivity Study report has acted as the City's Master Plan for both short-term and long-term capacity improvements or corridor modifications to support growing east -west traffic flow in the City. The study included recommended improvements supporting complete streets concepts, multi -modal transportation, vehicle, pedestrian, bicycle, and recreational improvements. The report included 32 proposed capacity improvement projects along the four corridors. Capacity improvements identified include a series of intersection realignments, intersection improvements, turn lane additions, add traffic signal interconnect and Intelligent Transportation System (ITS) improvements along each corridor. In August 2017, the City Council listed the East - West Corridor Capacity Improvement Implementation as a "Top - Priority" in its 2017-2019 Goals and Priorities and directed City staff to begin implementation plans for the recommendations contained in the East- West Corridor Connectivity Report. In an effort to advance this top priority, the City has already completed the following improvements: Project Year Cost Property Acquisition 2016 $ 853,300 Asbury -University Grandview - Delhi 2016 $ 827,000 Roundabout Loras - Grandview 2017 $ 370,300 Traffic Signals University - Grandview 2018 $1,200,000 Roundabout Total Improvements To -Date $3,250,300 Lju E pastf West Corridor Capacity Improvements _L Property Acquisition GrandviewlLdras "r''r Gomplstetl� 2016 Traffic Signal Improvements Completed: 2017 f. fEr niversity. Loras: As a` A nsylvania Overlap Section roposed Rounds boutsPreliminary Design!4`v ron m ertal SiLdy: 2020 _., � r Gra Roundabout Rdundabcut 4 _ Completed: 2018 T 7A � tr GrandwewiUelhi;Grsoe y. _ i11 �, Roundaocu: Gonpleted. 2016 ti UNIVERSITY - OVERLAP SECTION IMPROVEMENTS The section of University Avenue, from Pennsylvania Avenue to Loras Boulevard, referred to as the "Overlap Section" was recommended for converting the three intersections along University Avenue to roundabouts. In January 2019, the City began the process to de -federalize the East-West Corridor project by paying back the federal funds previously used for property acquisition. On August 19th, 2019, the City received the FHWA final closure acceptance for the defederalization of funds related to the East - West Corridor project. Now that the project defederalization is completed, in December 2020, the SWAP Funding Agreement was executed which will now allow the City to utilize both local City funding and SWAP funding to begin the preliminary engineering and environmental study phase for intersection capacity improvements along the University Avenue, Loras Boulevard to Pennsylvania Avenue "Overlap Section". With funds currently programmed in FY2022, the next steps in the design development process is to begin the preliminary engineering and environmental study phase for intersection capacity improvements along the University Avenue, Loras Boulevard to Pennsylvania Avenue "Overlap Section". The preliminary engineering phase is anticipated to take approximately 12 months to complete. Once the preliminary engineering and environmental study are completed, corridor impacts will be identified, and property acquisition could begin which is anticipated to take approximately 2 years to complete. Once property acquisition is completed within the Overlap Section, construction to convert the three intersections along University Avenue to roundabouts could take approximately 2-3 years to complete. CONSULTANT SELECTION COMMITTEE The Consultant Selection Committee for the Preliminary Engineering Design and Environmental Study Phase includes the following: • Gus Psihoyos, City Engineer • Wally Wernimont, Planning Services Manager • Robert Schiesl, Assistant City Engineer • Tony Breitbach, Purchasing Coordinator • Nate Steffen, Civil Engineer • Steve Fehsal, Parks Manager CONSULTANT SELECTION PROCESS Because the Professional Consultant Services contract to complete the preliminary engineering design phase will use SWAP funding, the RFP and consultant selection process is being performed in accordance with the Iowa Department of Transportation (Iowa DOT) consultant selection process. The consultant selection and ranking were based upon the overall strength of information provided in the Consultant's response proposal submitted, the Consultant's presentation and interviews, and the Consultant's demonstrated competence, experience, and qualifications. On September 20, 2021, the City issued solicitations for competitive proposals from qualified professional consulting engineering firms or project teams to determine interest and capabilities providing Professional Consultant Services that include preliminary engineering design and environmental study services for intersection capacity improvements along University Avenue from the intersections at Loras Boulevard, Asbury Road, and at Pennsylvania Avenue, in the City of Dubuque. On October 8, 2021, four (4) consultant response proposals were received and are listed as follows (in alphabetical order): • AECOM • Foth Infrastructure & Environment, LLC • HDR, Inc. • Snyder & Associates, Inc. The Consultant Selection Committee reviewed the proposals, conducted an initial screening, and selected AECOM, Foth and HDR to participate in virtual presentations and interviews on October 19t" and 20t", 2021. Following the consultant interviews, the Consultant Selection Committee met to evaluate and rate each of the consultants. The Committee carefully deliberated each consultant's strengths and weaknesses. Although each of the consultants was uniquely qualified, the Selection Committee selected HDR, Inc. of Omaha, Nebraska as the first - ranked consultant. The selection ranking was based upon the overall strength of information provided in the Consultant's response proposal submitted, the Consultant's presentation and interviews, and the Consultant's demonstrated competence, experience, and qualifications. The final consultant selection evaluation and ranking form is attached and the recommended order of preference to initiate contract negotiations is as follows: • No. 1 - HDR, Inc. • No. 2 - AECOM • No. 3 - Foth Infrastructure & Environment, LLC DISCUSSION HDR, Inc. is a nationally recognized, full -service design consultant, with a strong emphasis in urban corridor transportation engineering solutions and innovative public involvement and engagement strategies. The Consultant Selection Committee felt the HDR comprehensive team members have direct experience that will cover all necessary aspects of the Preliminary Engineering Design and Environmental Review and Clearance Phase, which will include the following: • Traffic Evaluations & Design • Roundabout Analysis & Design • Environmental Review • Strategic Communications / Public Engagement • Multimodal / Complete Streets • Innovative Survey • Federal -Aid Swap Funding Project Development Experience Additionally, the Consultant Selection Committee felt the HDR project team has the qualifications, experience and a good historical knowledge of the East-West Corridor University Overlap Section which will minimize the project team's transitional start-up time and allow the preliminary design phase to move forward efficiently and effectively. PROJECT TEAM To address and take on the unique challenges and specialized needs of the East-West Corridor University Overlap Section preliminary design phase, HDR assembled an in- depth, multidisciplinary project team with the capability, talent, qualifications, and experience to successfully complete the Preliminary Engineering Design and Environmental Review and Clearance Phase. The HDR project team includes the following sub-consultant(s): HDR, Inc. - Lead Consultant • MSA Professional Services, Inc. • Iowa -Counts • Tallgrass Archaeology, LLC • Terracon A principal sub -consultant on the HDR team is MSA Professional Services, Inc. with local offices in the Dubuque area. MSA's experience includes work on hundreds of roundabout projects across the nation, including on -call review services for several State DOTs, including Iowa, Wisconsin, Georgia, Colorado, Texas, Arizona, Minnesota, and Maine. PROJECT MANAGER An important evaluation criteria were the qualifications and experience of the lead consultant's Project Manager. HDR has designated Senior Transportation Engineer, Mr. Chris Malmberg, P.E. to lead the project team. • 20+ years of professional experience in urban arterial / highway planning and design with impressive credentials as a proven Project Manager and a solid team leader. • Project Manager and lead roadway designer for the original East-West Connectivity Study. • Project Manager for the US Highway 20 - Swiss Valley interchange NEPA & Preliminary and Final Design. • Project Manager on the US Highway 20 - Northwest Arterial Intersection Study, currently underway. DEPUTY PROJECT MANAGER To assist HDR Project Manager, Chris Malmberg, MSA Transportation Team Leader, Ben Wilkinson, P.E., will lead the team as Deputy Project Manager. Mr. Wilkenson has focused his professional career on roundabout design, analysis, public education, and outreach. He has designed or reviewed more than 300 modern roundabouts, including complex interchanges, five -legged roundabouts, and three -lane roundabouts. • Served as Assistant Project Manager for the Grandview / Delhi roundabout, the City of Dubuque's first modern roundabout. • Served as Assistant Project Manager for the Grandview / University roundabout. • Assisted City staff in developing Dubuque's roundabout project delivery and public engagement process. DISADVANTAGED BUSINESS ENTERPRISE REQUIREMENTS HDR has committed to achieving the 2.5% Disadvantaged Business Enterprise (DBE) goal for the Project as established in Title 49, Code of Federal Regulations (CFR), part 26. The project team DBE firm and the estimated percent of involvement are as follows: • Tallgrass Archaeology, LLC (2.5% of project cost) PROJECT SCHEDULE The anticipated remaining schedule for the East-West Corridor Capacity Improvements Consultant scope of services, fee proposal negotiations and contract approval are as follows: • RFP's Released to Consultants • Consultant Response Proposals Due • Selection Committee Review • Consultant(s) Invited to Interview • Consultant Presentations / Interviews • Recommendation to City Council • Consultant - Notification • Negotiate Scope of Services / Fees • City Council Approve Contract • Consultant - Notice to Proceed RECOMMENDATION September 20, 2021 ✓ Completed October 8, 2021 ✓ Completed October 14, 2021 ✓ Completed October 15, 2021 ✓ Completed October 19 - 20, 2021 ✓ Completed November 1, 2021 November 2, 2021 Nov 3 - Dec 10, 2021 December 20, 2021 December 21, 2021 Based on the extensive review of the proposals, the presentations, and interviews, the Consultant Selection Committee recommends the selection of HDR, Inc. as the first - ranked Consultant and that the City Engineer be authorized to negotiate a Professional Consultant Services Agreement to complete the Preliminary Engineering Design and Environmental Study Phase. BUDGETIMPACT The current available funding for the estimated professional services fee is summarized as follows: CIP Funding Source Amount 2501039 3001039 City - DMATS STBG SWAP Funds $ 800,000 City - Local Funds 200,000 Project Funding $ 1,000,000 ACTION TO BE TAKEN I respectfully request Mayor and City Council concurrence in the selection of HDR, Inc. as the first -ranked Consultant and requests authorization for the City Engineer to initiate contract negotiations for Professional Consultant Services to complete the Preliminary Engineering Design and Environmental Study Phase to advance the development of East-West Corridor Capacity Improvements along University Avenue at the intersections at Loras Boulevard, Asbury Road, and at Pennsylvania Avenue. cc: Jenny Larson, Director of Finance and Budgel Wally Wernimont, Planning Services Manager Tony Breitbach, Purchasing Coordinator Nate Steffen, Civil Engineer Steve Fehsal, Parks Manager Kent Ellis, Iowa DOT FAPROJECTS\EAST-WEST CORRIDOR STUDY\2021 Consultant PE NEPA RFP j�Ug UE Request for Proposal Consultant Evaluation and Rating Form East-West Corridor, University Avenue Overlap Section Intersection Capacity Improvements I Maximum Rating Consultant Professional Engineering Services RFP Points 1. Key Staff, Project Team Qualification and Experience 30 Key professional personnel, who will work on the Project, include qualifications and experience with similar projects. Technical ability and specialized expertise of the consultant's staff. Subconsultants who will work on the Project, include qualifications and experience with similar projects. Technical ability and specialized expertise of the subconsultant(s). Percentage of contract work that would be performed by subconsultant(s). 2. Scope of Services, Design Approach and Methodology 25 Consultant provided a description of the means or strategy by which the Consultant would satisfy the Scope of Services. Consultant demonstrated public relations experience with similar projects and how public involvement techniques and innovative strategies were implemented to communicate, inform and educate local government agencies, special interest groups, businesses, utility companies, affected property owners and the general public, which developed and maintained a positive relationship during the course of similar project(s). 3. Project Management 20 Project Engineer/Manager who will direct the work for this Project, include qualifications and experience with similar projects. Technical ability and specialized expertise of the Project Engineer/Manager. 4. Knowledge of Federal and State Regulations and Ability to Work with Lead Agencies 10 Points awarded for experience and coordination abilities with lead agencies and knowledge of Federal and State SWAP funded project regulations. This may include but is not limited to: Federal Highway Administration, Iowa Department of Transportation, State Historic Preservation Office. 5. Work Plan and Timeline 10 Points awarded based on the Consultant proposed timeline and work plan 6. Disadvantaged Business Enterprise (DBE) Goal 5 Ability of the Consultant to achieve the DBE participation goal of 2.5%. Consultant demonstrated a good faith effort to meet this goal Total Points Scored: 100 Ranking: AVERAGE CONSULTANT PROPOSAL RATING SNYDER & AECOM FOTH HDR ASSOCIATES 27.3 25.2 28.8 21.3 23.5 21.3 23.8 17.7 19.0 17.8 19.0 15.3 9.3 9.0 9.8 6.8 9.2 8.5 10.0 9.7 4.8 4.2 5.0 3.7 93.2 1 86.0 1 96.5 1 74.5 2 1 3 1 1 1 4