2021 Stumps / Sidewalks Project TwoCopyrighted
January 3, 2022
City of Dubuque Consent Items # 18.
City Council Meeting
ITEM TITLE: 2021 Stumps / Sidewalks Project Two
SUMMARY: City Manager recommending acceptance of the construction contract for
the 2021 Stumps / Sidewalks Project Two, as completed by Burds
Waterproofing.
SUGGESTED
DISPOSITION:
ATTACHMENTS:
Description
RESOLUTION Accepting the 2021 Stumps / Sidewalks Project Two
and authorizing the payment to the contractor
Suggested Disposition: Receive and File; Adopt Resolution(s)
2021 Stumps -Sidewalk Project Two-MVM Memo
Staff Memo
Type
City Manager Memo
Staff Memo
Resolution Resolutions
THE C
DUj!BQTE
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 2021 Stumps / Sidewalks Project Two
C I P 1022830, 3001425
DATE: December 22, 2021
Dubuque
WAWca 914
ii
2007-2012.2013
2017*2019
City Engineer Gus Psihoyos is recommending acceptance of the construction contract
for the 2021 Stumps / Sidewalks Project Two, as completed by Burds Waterproofing, in
the final contract amount of $159,462.38, which is a 12.6% increase over the original
contract amount of $141,579.46 due to larger stumps and root systems than originally
bid and additional sidewalk needing to be removed.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:jh
Attachment
CC' Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
THE COF
DtUB E
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
SUBJECT: 2021 Stumps / Sidewalks Project Two
CIP 1022830, 3001425
DATE: December 17, 2021
Dubuque
*kmerlcm Ciq
!�9N MTV 1 RN , I f:k AR.
2007*2012.2013
2017*2019
INTRODUCTION
The enclosed resolution provides for the acceptance of the construction contract for the
2021 Stumps / Sidewalks Project Two.
BACKGROUND
The project was coordinated between the Engineering and Parks departments for the
purpose of removing stumps in the city parkway and replacing abutting sidewalk and
curb where necessary throughout the city. As a result, 93 tree stumps ranging from 22
inches in diameter to more than 100 inches (includes large leader roots) in diameter
were removed. There was 72 locations that had sidewalk replacement associated with
them ranging from approximately 18 to 162 square feet, and 30 of those locations had
curb repairs ranging from 4 to 47 feet associated with them.
DISCUSSION
The 2021 Stumps / Sidewalks Project Two was completed by Burds Waterproofing, of
Peosta, IA in the final contract amount of $159,462.38. This is an 12.6% increase over
the original contract amount of $141,579.46. The increase was due to the following
factors:
• Addition of stump inch quantities due to larger stumps and root systems then
originally bid.
• Additional sidewalk needed to be removed because of stump root impact.
BUDGET IMPACT
The summary of project costs for the 2021 Stumps / Sidewalks Project Two is as
follows:
Description
Estimate
Award
Final
Construction Contract
$ 130,590.80
$141,579.46
$ 159,462.38
Contingency
$13,059.08
$14,157.95
0.00
Construction Administration & Inspection
$14,364.99
1 $15,573.74
$15,946.24
Total Construction Cost
$ 158,014.87
$171,311.15
$175,408.62
The project funding is summarized below:
CIP No.
Fund Description
Fund
Amount
1022830
Stump Removal
$ 154,637.41
3001425
City Owned Sidewalk
$ 20,771.21
Total Project Funding
$ 175,408.62
REQUESTED ACTION
The City Council is requested to adopt the attached resolution accepting the
improvements and authorize the final payment of the contract amount of $159,462.38 to
Burds Waterproofing, for the 2021 Stumps / Sidewalks Project Two.
cc: Jon Dienst, Civil Engineer II
Luke Steger, Engineering Tech
Stephen Fehsal, Park Division Manager
Tom Kramer, Urban Forester
Prepared by: Jon Dienst City of Dubuque Engineering 50 W. 131' Street Dubuque IA 52001 (563)589-4270
Return to: Adreinne N. Breitbelder, City Clerk, 50W 13'" Street, Dubuque, IA 52001 (563)589-4100
RESOLUTION NO. 6-22
ACCEPTING THE 2021 STUMPS / SIDEWALKS PROJECT TWO AND AUTHORIZING
THE PAYMENT TO THE CONTRACTOR
WHEREAS, the public improvement contract for the 2021 Stumps / Sidewalks
Project TWO, (the Project) has been completed by the Contractor, Burds Waterproofing,
(Contractor), the City Engineer has examined the work and recommends that the Project
be accepted; and
WHEREAS, the final contract amount for the Project is $159,462.38; and
WHEREAS, the Contractor has previously been paid $151,489.27, leaving a
balance of $7,973.11; and
WHEREAS, the City Council finds that the recommendation of the City Engineer
should be accepted.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved, and the
Project is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor the
balance of the retainage of $7,973.11 as provided in Iowa Code chapter 573, and to pay
such retainage in accordance with the provisions of Iowa Code chapter 573 or Iowa Code
chapter 26.13.
Passed, approved and adopted this 3rd day of January 2022.
Brad M. Ca nagh, Mayor
Attest:
aj2j&"'� /-� &adz:,
Adrienne N. Breitfelder, Clty Clerk
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE 2021 STUMPS /
SIDEWALKS PROJECT TWO
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that
he has inspected the 2021 Stumps / Sidewalks Project Two has been performed in
compliance with the terms of the Public Improvement Contract, and that the total cost of
the completed work is $175,408.62.
Dated this 22nd day of December 2021.
Gus Psihoyos, City Engineer
Filed in the office of the City Clerk on the 22" d day of December 2021.
Adrienne N. Breitfelder, City Clerk