Request for Proposal for Historic Millwork District Master Plan UpdateCity of Dubuque
City Council Meeting
Action Items # 4.
Copyrighted
January 18, 2022
ITEM TITLE: Request for Proposal for Historic Millwork District Master Plan Update
SUMMARY: City Manager recommending approval of a Request for Proposal for the
Historic Millwork District Master Plan Update.
SUGGESTED Suggested Disposition: Receive and File; Approve
DISPOSITION:
ATTACHMENTS:
Description Type
RFP for Historic Millwork District Master Plan Update- City Manager Memo
MVM Memo
Staff Memo
Draft RFP
Staff Memo
Supporting Documentation
THE C
Dubuque
DUjIBQTE
WAWca 914
Masterpiece on the Mississippi
YP pp
aoo�•o 13
zai7*20*�oi9
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Request for Proposal for Historic Millwork District Master Plan Update
DATE: January 11, 2022
Economic Development Director Jill Connors recommends City Council approval of a
Request for Proposal for the Historic Millwork District Master Plan Update. The update
of the Historic Millwork District Master Plan will address, among other purposes, the
transportation and parking needs and uses within the Millwork District. This is a
requirement of the Dupaco development agreement. The approved budget of $50,000
is in the FY2020 CIP 360-2081.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:jh
Attachment
CC' Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Jill M. Connors, Economic Development Director
Dubuque
THE CITY OF
All -America My
nni K xvni , nz: a:u�ir,
DUB E
2007-2012.2013
Masterpiece on the Mississippi 2017*2019
TO: Michael C. Van Milligen, City Manager
FROM: Jill M. Connors, Economic Development Director
Economic Development
Department
1300 Main Street
Dubuque, Iowa 52001-4763
Office (563) 589-4393
TTY (563) 690-6678
http://www.cityofdubuque.org
SUBJECT: Request for Proposal for Historic Millwork District Master Plan Update
DATE: January 10, 2022
INTRODUCTION
Enclosed is the recommended Request for Proposal (RFP) for the Historic Millwork
District Master Plan Update for City Council review and approval. This RFP would
implement a FY2020 funded capital improvement project. The update of the Historic
Millwork District Master Plan will address, among other purposes, the transportation and
parking needs and uses within the Millwork District. This is a requirement of the Dupaco
development agreement. The approved budget of $50,000 is in the FY2020 CIP 360-
2081.
BACKGROUND
A Historic Millwork District Master Plan was adopted by the City Council on February 16,
2009. The adopted Historic Millwork District Master Plan offered a vision for a community
reconnected with surrounding neighborhoods, re -energized with housing, retail, offices,
galleries, entertainment, and employment, and re -imagined as a laboratory for
sustainable practices and technologies. The Plan includes green streets, new
development blocks, improved connections between the Millwork District, the Port of
Dubuque and Downtown, reprogrammed streets, a signature public open space,
coordinated parking strategy, and a mix of uses.
DISCUSSION
Now that the initial plan has been in place for a decade, with significant development in
both the residential and commercial areas, there is a desire from both City staff and the
private sector to confirm what from that plan is still relevant and what may need to be
modified in order to ensure continued success of the district. The intent is to retain a
consultant to help create a Historic Millwork District Master Plan Update with an
implementation strategy. The plan's purpose and objectives are:
• To examine complete, incomplete, and in -progress tasks from the initial Plan, and
assess how an updated Plan might build upon the work to date.
• To identify current challenges to development.
• To identify trends and best practices in economic, community, and neighborhood
development.
• To incorporate current creative placemaking and place keeping strategies.
• To create annual performance measurements to track progress toward desired
outcomes in five to ten years.
• To develop an action plan and implementation strategy that is validated with the
project steering committee and the community and includes a budget and phasing
for review and adoption by the City Council.
• To do all of the above through robust community/stakeholder engagement.
Project Scope
The Historic Millwork District Master Plan Update process will consist of multiple
components including equitable and inclusive engagement of various members of the
community (diverse business leaders, government leaders, non-profit leaders, and
community members), updating goals, identifying development funding sources, and
developing strategies to implement the updated Plan.
The plan will identify and explore current successful trends in the redevelopment of a
historic downtown district. It will draw on these elements and incorporate successful items
in developing the implementation strategy and incorporate extensive community
engagement.
Community Engagement
The selected consultant will be responsible for developing and implementing a robust,
creative, and inclusive plan for community engagement. The process, much like the
Historic Millwork District Plan document, must be creative, interesting, meaningful, and
relevant to residents and stakeholders. The community engagement plan should consider
informing residents and stakeholders of the purpose of the plan, why it is important, and
how the Plan Update for the Historic Millwork District intersects with the other areas of
the downtown and the community. The consultant will develop a schedule of events and
input opportunities which at a minimum address the channels for public engagement and
communication. The consultant will be responsible for designing and facilitating the
events and public input instruments, facilitating the events and collecting and distilling all
information for use in the plan document. This public engagement plan will need to take
2
into consideration current public health guidelines due to the COVID-19 pandemic. It is
expected that a significant number of the events will need to be held virtually.
The consultant should actively engage residents, members of the community,
businesses, government, non-profit, philanthropists, arts/culture practitioners, and school
leaders. The community input must be sought through different avenues in ways that are
both comfortable and practical. The engagement process must be creative, inclusive,
meaningful and relevant to residents. At a minimum, community engagement will:
• include interesting activities, dialogue, and creative opportunities to provide
information independent of structured and facilitated events;
• anticipate and take steps to remove, or identify resources needed to remove,
potential barriers to engagement;
• include community -based organizations that represent equity target populations;
• involve participants in activities around the quantitative data, capturing their
reactions to the data and the issues that are most important.
Project Deliverables
• Executive Summary suitable for public distribution.
• Community Engagement Plan with a description of the process and results.
• Research, analysis, evaluation, and recommendations regarding, current trends
and best practices, and performance measures, with a focus on the Historic
Millwork District and the Dubuque community.
• Action Plan and Implementation Strategy validated with community input and
including recommended budget and phasing for implementation.
Project Schedule
The schedule for the RFP distribution and consultant selection is as follows:
RFP Release to Public January 19, 2022
Response Due Date February 8, 2022
Consultant Interviews February 22-24, 2022
Recommendation to City Manager March 1, 2022
Work would begin in March 2022 with research and a community engagement process
to be completed in May 2022. A community planning phase would take place between
May and July 2022, with a Consultant presentation to City Council in July - August 2022,
completion of plan and all deliverables, and then adoption of Final Plan by City Council in
August - September 2022.
3
The recommended review committee for the submitted proposals is as follows:
Jon Dienst, Civil Engineer II
Ryan Knuckey, Director of Transportation Services
Chris Kohlmann, Information Services Manager
Jenni Petersen -Brant, Arts & Cultural Affairs Coordinator
Anderson Sainci, Director of Office of Shared Prosperity & Neighborhood Support
Steve Sampson Brown, Engineering Project Manager
Russ Stecklein, Transportation Services Operations Supervisor
Marie Ware, Leisure Services Manager
Wally Wernimont, Planning Services Manager
RECOMMENDATION/ ACTION STEP
I respectfully request authorization to release the RFP for professional services for the
Historic Millwork District Master Plan Update and that the City Manager be authorized to
negotiate and execute an agreement with the recommended consultant.
cc: Jon Dienst, Civil Engineer II
Ryan Knuckey, Director of Transportation Services
Chris Kohlmann, Information Services Manager
Jenni Petersen -Brant, Arts & Cultural Affairs Coordinator
Gus Psihoyos, City Engineer
Anderson Sainci, Director of Office of Shared Prosperity & Neighborhood Support
Steve Sampson Brown, Engineering Project Manager
Russ Stecklein, Transportation Services Operations Supervisor
Marie Ware, Leisure Services Manager
Wally Wernimont, Planning Services Manager
4
Dubuque Economic Development Department
MI -Main Cft THE CITY OF 1300 Main Street
D
T T� � Dubuque, Iowa 52001-4763
U I I Office (563) 589-4393
2007•2012•2013 TTY (563) 690-6678
Masterpiece on the Misslsslppl 2017*2019 http://www.cityofdubuque.org
REQUEST FOR PROPOSAL
HISTORIC MILLWORK DISTRICT MASTER PLAN UPDATE
CITY OF DUBUQUE, IOWA
January 19, 2022
INTRODUCTION
The intent and purpose of this Request for Proposal (RFP) is to solicit proposals from
qualified consultants to create a Historic Millwork District Master Plan Update: 2022 with
an implementation strategy by engaging Dubuque residents, businesses, District property
owners, government, and public -private partners. The maximum budget for the project is
$50,000. Proposals are due by Noon CST on February 8, 2022. Please see the entire
RFP for specific requirements.
COMMUNITY BACKGROUND
The City of Dubuque is located on the Mississippi River in northeastern Iowa, adjacent to
Illinois and Wisconsin. As Iowa's oldest city, Dubuque is a community well known for its
historic and architectural beauty. The City is approximately 30 square miles in area, with
a population approaching 60,000 persons. The City's annual operating and capital budget
is over $185 million and funds a full range of municipal services.
The City of Dubuque is governed by an elected Mayor and City Council and managed by
a City Manager. City government works in collaboration with private and non-profit sectors
to promote the principles of sustainability and equity. Dubuque's framework for
sustainability is centered on economic prosperity, environmental integrity, and
social/cultural vibrancy.
Sustainable Dubuque. Sustainability is defined by a community's ability to meet the
environmental, economic, and social equity needs of today without reducing the ability
of future generations to meet their needs. Sustainable Dubuque is a holistic approach to
making our community sustainable. Our model involves a three-part approach that
addresses: Environmental/Ecological Integrity, Economic Prosperity, and Social/Cultural
Vibrancy. Each of these pieces is important individually and helps contribute to a
Page 1 of 11
sustainable community that is viable, livable, and equitable. Dubuque strives to be an
equitable community of choice.
Arts & Culture Master Plan: In 2016, as part of its Sustainable Dubuque approach the
City commissioned and adopted an Arts & Culture Master Plan. This 10-year plan assists
the City and community stakeholders in managing and maximizing Dubuque's many
cultural resources as tools to support economic prosperity and social/cultural vibrancy.
Imagine Dubuque Comprehensive Plan. Adopted in 2017, "Imagine Dubuque 2037: A
Call to Action" is the current comprehensive plan our community has developed, with the
prior comprehensive plan developed in 1995. Creating our new plan, Imagine Dubuque,
was a community -driven approach, based on inclusive community engagement, issues
and initiatives. The result is a focused, meaningful plan with 7 categories containing 32
subcategories and 110 recommendations.
Plan development was inclusive, highly engaging, and representative of our community.
In total, we received over 12,500 ideas which were inventoried and grouped by
association into themes for the Imagine Dubuque plan. The plan is now "A Call to Action."
Just as Imagine Dubuque was built on community engagement, plan implementation
requires an engaged community — one that pulls together, combines resources, and
shares in the vision of making Dubuque more viable, livable, and equitable.
Implementation relies on organizations and partnerships to effectively address the plan's
recommendations. City Council has adopted implementation of this plan as a top priority.
Poverty Prevention Plan. On March 1, 2021, the City Council formally adopted the
Equitable Poverty Reduction & Prevention Plan. City Council has adopted
implementation of this plan as a high priority.
Dubuque was a 5-time All -America City Winner in 2019. The award recognizes
communities that leverage civic engagement, collaboration, inclusiveness, and innovation
to successfully address local issues. This is the fifth time Dubuque has received this
distinction since 2007.
CITY COUNCIL GOALS
The Dubuque City Council has adopted 8 major goals under the 2026 Goals and Priority
Agenda to address various issues impacting Dubuque residents. The Historic Millwork
District Master Plan Update: 2022 should address nearly all of the City Council's goals.
Page 2 of 11
PROJECT OVERVIEW
Dubuque's Historic Millwork District is a keystone to the region's aggressive economic
development strategy, with much of the district listed on the National Register of Historic
Places. With one million square feet of historic warehouse space ideal for urban mixed -
use development, the District has already begun to attract entrepreneurs, designers,
residents, institutions, and businesses prepared to fuel Dubuque's globally competitive
and sustainable economy. The district is governed by a Planned Unit Development
Ordinance (see Appendix) and follows Downtown Architectural Guidelines. Additionally,
the City has adopted a Unified Development Code which helps define rules related to
development. The district is located within a low to moderate income Community
Development Block Grant target area; district demographics available via the Dubuque
Data Walk_
As a result of significant public engagement, the City adopted a strategy for the Historic
Millwork District in August 2007. A Master Plan was developed in 2008, and the City
Council adopted this Historic Millwork District Master Plan in 2009. This provided a
to navigate the redevelopment of both private and public property.
Public infrastructure was repaired or replaced, spurring over $120 million of public and
private sector investment, to date, include a 2011 National Endowment for the Arts Our
Town grant to identify the role of arts and culture in activating a sense of place. Current
development includes over 160 rental residential units, with another 50 units planned,
and is home to a dozen non-profit organizations and three dozen commercial and retail
spaces.
The partnership between the public and private sectors in the District has now organically
begun to spur adjacent development.
PROJECT PURPOSE
We see this as an opportunity for us all to improve. Together, we have access to
significant people resources — from experts at the City, to private developers, small
business owners, historic preservation experts, and community building champions;
when we come together, we make magic happen. Our partners are dedicated to action
and implementation. We seek to achieve our shared goals of attracting and retaining a
qualified workforce, stimulating economic development, and continuing to revitalize,
protect, and enhance Dubuque's unique sense of place. In addition, we want to maintain
an equitable community in which all residents can live, work, and thrive. This work is a
determining factor on whether we can create a community that will continue to flourish.
Page 3 of 11
A consultant or team of consultants will create the Historic Millwork District Plan Update:
2022 with an implementation strategy for stakeholders and the Dubuque community. The
objectives of the plan are:
• To examine and document complete, incomplete, and in -progress tasks from the
initial Plan, and assess and identify opportunities in an updated Plan that build
upon the work to date.
• Confirm what from the initial plan is still relevant and what may need to be
modified in order to ensure continued success of the District.
• To identify current challenges to development and potential solutions.
• To identify trends and best practices in economic, community, and neighborhood
development that relate to the Historic Millwork District.
• To identify current creative placemaking and place keeping strategies and potential
future opportunities.
• To review and identify transportation and parking needs and uses within the
Historic Millwork District in conjunction with the consultant hired for a smart
transportation plan.
• Establish outcomes for annual performance measurements to track progress
toward desired outcomes for the next ten years.
• Identify year after year maintenance costs of potentially identified public
improvements.
• To develop an action plan and implementation strategy that is based on our values
of authenticity, collaboration, design, connectivity, and equity; and validated with
the project steering committee and the community and includes a budget and
phasing for review and adoption by the City Council.
The selected consultant will work with a core group of key City staff, supplemented by
technical expertise from other City staff. A project steering committee will be made up of
community stakeholders and residents.
PROJECT SCOPE
The Historic Millwork District Master Plan Update will consist of multiple components
including equitable and inclusive engagement of various members of the community
(diverse business leaders, government leaders, non-profit leaders, and community
members), updating goals, identifying development funding sources, and developing
strategies to implement the updated Plan and identify ongoing public maintenance costs.
Current Trends and Best Practices
The plan will identify and explore current successful trends in the redevelopment of a
historic downtown district. It will draw on these elements and incorporate successful items
Page 4 of 11
in developing the implementation strategy. These items will be drafted and tailored
accordingly to the needs of the community in Dubuque. Current concerns expressed by
stakeholders include parking solutions, handling of refuse district -wide, lack of green
space, sustainable practices, transit, and access to food markets. In particular, the City
of Dubuque has made contractual commitments to several businesses in regard to
parking and pedestrian experience/connection in and near the Millwork District. These
commitments are summarized in a "City Commitments" attachment and must be
addressed in the plan.
Community Engagement
Community engagement represents an important part of the project.
As other planning efforts are underway in the downtown area in relation to smart
parking/transportation and pedestrian experience, the Consultant is expected to
cooperate and coordinate with any other consultants engaged by the City that may be
convening similar groups of stakeholders in order to avoid "engagement fatigue" of our
business leaders and residents.
The individually selected consultants will collectively be responsible for developing and
implementing a robust, creative, and inclusive plan for community engagement. The
process, much like the Historic Millwork District Plan document, must be creative,
interesting, meaningful and relevant to residents and stakeholders. The community
engagement plan should consider informing residents and stakeholders of the purpose
of the plan, why it is important, and how the Plan for the Historic Millwork District intersects
with the other areas of the downtown and the community. The individual consultants will
collectively develop a schedule of events and input opportunities which at a minimum
address the channels for public engagement and communication. The individual
consultants will collectively be responsible for designing and facilitating the events and
public input instruments, facilitating the events and collecting and distilling all information
for use in the plan documents.
The public engagement plan will need to take into consideration current public health
guidelines due to the COVID-19 pandemic. It is expected that a number of the events will
need to be held virtually or in a hybrid format.
The consultants should collectively actively engage residents, members of the
community, businesses, government, non-profit, philanthropists, arts/culture
practitioners, and school leaders. The community input must be sought through different
avenues in ways that are both comfortable and practical.
Page 5 of 11
The engagement process must be creative, inclusive, meaningful and relevant to
residents. At a minimum, community engagement shall:
• include interesting activities, dialogue, and creative opportunities to provide
information independent of structured and facilitated events;
• anticipate and take steps to remove, or identify resources needed to remove,
potential barriers to engagement;
• include community -based organizations that represent equity target populations;
• involve participants in activities around the quantitative data, capturing their
reactions to the data and the issues that are most important;
PROJECT DELIVERABLES:
A summarized list of project deliverables includes but is not limited to the following
components of the Historic Millwork District Plan Update:
• Executive Summary suitable for public distribution.
• Community Engagement Plan with a description of the process and results.
• Research, analysis, evaluation and recommendations regarding, current trends
and best practices, and performance measures, with a focus on the Historic
Millwork District and the Dubuque community.
• Action Plan and Implementation Strategy validated with community input and
including recommended budget and phasing for implementation.
PROJECT PHASES
The project is expected to begin March 2022 and be completed by July 2022. The project
is expected to occur in phases, and the proposed timeline is shown below:
Approval of contract with selected consultant March 11, 2022
Research phase March — April 2022
Community Engagement phase April — May 2022
Community Planning phase May — July 2022
Develop draft action plan implementation strategy for review and validation with
project steering committee and community, include a budget and phasing, and
Consultant presentation to City Council.
Adoption Phase August — September 2022
Completion of plan and all deliverables, and then adoption of Final Plan by City
Council.
Page 6 of 11
INFORMATION TO BE INCLUDED IN THE PROPOSAL
1. Letter of Transmittal
Provide a letter of transmittal briefly outlining the consultant's understanding of the
work and the name, address, email address, and telephone number of the consultant's
primary contact person.
2. Profile of Consultant
The proposal shall include general information about the consultant, the consultant's
scope of expertise related to this RFP, and the consultant's official name, address,
and principal officers, including qualifications of the project manager and other key
personnel who would be assigned to the project.
3. Qualifications
a) The proposal shall include the name of the project manager, his/her/their
qualifications and experience, and the names, qualifications, and experience of
other key personnel who would be associated with the project. The selection of a
project manager by a consultant will constitute a contractual commitment by that
consultant and a substitute manager will not be allowed without prior written
approval by the City of Dubuque.
b) Name and location of all other key personnel involved in the project if applicable;
the type and approximate percentage of the work that would be performed by each
of these firms; and the names, qualifications and experience of their personnel who
would be associated with this project.
c) The proposal must clearly describe the relevant experience of the project manager
and other key personnel in undertaking and completing project relevant to this
RFP. Provide a matrix matching the names of the key personnel proposed for the
Dubuque project who worked on the referenced projects.
d) The proposal shall include at least three references of past clients for projects
relevant to this RFP. These projects must have been completed within the past ten
years with the same project manager, sub -consultants and other key personnel
proposed for this project.
e) The proposal shall discuss the consultant's ability to integrate this project into the
consultant's present workload.
Page 7 of 11
4. Scope of Services / Methodology
Describe the methodology or strategy by which the consultant would satisfy the
Scope of Services, and/or an alternative or hybrid strategy recommended by the
consultant — what process and outcomes the consultant would suggest for fulfilling
the Historic Millwork District Master Plan Update. This is the consultant's opportunity
to convey ideas and concepts with respect to vision and goals outlined in the Scope
of Services. This will help the selection committee better evaluate the consultant's
vision, abilities, and interest with respect to the RFP. Any methodology or strategy
must embrace and support the Sustainable Dubuque model and equity principles.
Time is of the essence for the community engagement process of this RFP.
Therefore, a community engagement plan is a required part of the proposal to be
submitted in response to this RFP.
5. Proposed Project Schedule
The anticipated project schedule is that the City of Dubuque will execute a contract
with the selected consultant by March 11, 2022 and the project will be completed by
September 2022.
Provide a project schedule outlining the period and estimated completion date of the
proposed scope of work. This should include a schedule for and description of all
deliverable products throughout the period. Products should be delivered in electronic
formats compatible with the City's computer software and hardware.
6. Certificate of Insurance
The selected firm will be required to meet the City's insurance requirements for
professional services (see Insurance Schedule J). A Certificate of Insurance is
optional for inclusion with the proposal. One must be provided upon selection.
7. Fees and Compensation
Provide a proposed fixed cost, plus reimbursable expenses budget for each strategy
proposed to complete the requested scope of services. Breakdown costs by major
scope element and include a list of hourly rates for personnel assigned to the project.
Quotation of fees and compensation shall remain firm for a period of at least 90 days
from the proposal submission deadline. Remember to separate the proposed fees
and compensation from the other portion of the RFP submittal.
8. Contract
A proposed contract for services must be included in the submittal. It should include
the City of Dubuque's Standard Terms and Conditions found in the Appendix.
Page 8 of 11
EVALUATION CRITERIA
Proposals will be screened to ensure that they meet the minimum requirements of the
proposal format. A selection committee will review qualifying proposals and may interview
the short-listed firms. Initial screening will be done without knowing the consultant's
proposed fee for services to develop a short list. The short list of consultants may be
invited to an interview with the selection committee. Factors to be considered by the
committee may include the following:
• Qualifications and experience of the firm and any sub -consultants in planning
similar to this RFP request.
• Qualifications and experience of the principal consulting staff and sub -
consulting staff that will work on the project.
• Community engagement processes proposed.
• Successful equity and inclusion work.
• Results of interview process.
• Information from references.
• Grasp of project requirements and level of interest.
• Design approach/methodology in completing the scope of services, including
sustainability & equity focus; creativity and problem -solving ability.
• Status as a woman and/or minority owned business.
• Willingness and ability to subcontract for a portion of the work with a woman
and/or minority owned business.
• Proposed schedule required to complete the project.
• Proposed cost to complete the project.
SUBMISSION REQUIREMENTS
The City of Dubuque reserves the right to reject any and all proposals and to negotiate
changes with any firms. The City of Dubuque is not liable for any cost incurred by any
firms prior to the execution of an agreement or contract. Nor shall the City of Dubuque
be liable for any costs incurred by the firm that are not specified in the contract. The City
of Dubuque is an Equal Employment Opportunity Employer.
The proposal must be a document of not more than twenty (20) numbered 8-1/2 x 11-
inch format pages, with the exception of the project schedule which may be presented in
11 x 17-inch format. The numbered pages do not include the letter of transmittal, index,
dividers, front and back covers, and the separately provided proposed fees and
compensation (separate file attached to submittal email). Proposals should not include
any pre-printed or promotional materials. Proposals should only be submitted
electronically. No faxed or printed proposals will be accepted.
Page 9 of 11
QUESTIONS REGARDING THE RFP
If you have any questions concerning this RFP, please submit your requests to the City's
designated Project Manager, Economic Development Director, Jill Connors, via email
0iIcon no6a cityofdubugue.org. The City has used considerable efforts to ensure an
accurate representation of information in this RFP. Each proposer is urged to conduct its
own investigations into the material facts provided.
No answers given in response to questions submitted shall be binding upon this RFP
unless released in writing (hardcopy or electronic) as an officially numbered and titled
addendum to the RFP by the City of Dubuque. Any questions concerning this proposal
must be received on or before 5:00 p.m. CST on February 1, 2022. Any inquiries
received after this date will not be answered. When submitting a question, please include
the Consultant contact information.
PROPOSAL SUBMISSION DEADLINE
Submit an electronic .pdf version clearly labeled: "City of Dubuque Historic Millwork
District Plan Update Consultant Proposal". Proposed fees and compensation must be
emailed separately as a separate document. Proposals shall be delivered via email by
Noon CST on February 8, 2022 to:
Jill Connors, Economic Development Director
jiIcon no(a-)-cityofdubug ue.org
Each consultant assumes full responsibility for delivery of the completed proposal on or
before the deadline. The City of Dubuque is not responsible for any loss or delay with
respect to delivery of the proposals. Consultants are encouraged to request receipt
confirmation of the email.
CONSULTANT SELECTION
Upon the successful completion of the Consultant review process, the RFP Selection
Committee will recommend to the City Manager the awarding of a contract to the highest
ranked Consultant. The Selection Committee will also request authority to negotiate with
the recommended Consultant a final scope of work and fee structure for the project.
During the negotiation process, tasks to be completed by City staff, work reassignment
to different project team members, and the addition or elimination of tasks may be
modified in order to achieve the best overall results for the project.
Page 10 of 11
The City of Dubuque anticipates award of the contract to the successful consultant/firm
for this project by March 11, 2022. Consultants/Firms whose proposals are not accepted
will be notified shortly after the selected firm has been approved by the City Council.
APPENDIX
The following City of Dubuque documents are linked or enclosed for reference:
• Community Engagement Guiding Principles
• Guiding Principles for Advancing Racial Equity
• City of Dubuque Standard Contract Terms and Conditions
• Historic Millwork District Sign Regulations
• Ordinance 30-19 Historic Millwork District PUD
• City Contractual Commitments to Downtown Businesses
Page 11 of 11