Minutes_Library Board of Trustees 10.28.21Copyrighted
January 18, 2022
City of Dubuque Consent Items # 1.
City Council Meeting
ITEM TITLE: Minutes and Reports Submitted
SUMMARY: City Council Proceedings of 1/3; Human Rights Commission of 11/8 and
12/13; Library Board of Trustees Minutes of 10/28 and 11/18; Library
Board of Trustees City Council Update of 12/16; Zoning Advisory
Commission of 1 /5; Zoning Board of Adjustment of 12/16; Proof of
publication for City Council Proceedings of 12/20; Proof of publication
for List of Claims and Summary of Revenues for Month Ended 11 /30.
SUGGESTED Suggested Disposition: Receive and File
DISPOSITION:
ATTACHMENTS:
Description Type
City Council Proceedings of 1/3/22 Supporting Documentation
Human Rights Commission Minutes of 11/8/21 Supporting Documentation
Human Rights Commission Minutes of 12/13/21 Supporting Documentation
Library Board of Trustees Minutes of 10/28/21
Library Board of Trustees Minutes of 11/18/21
Library Board of Trustees Update of 12/16/21
Zoning Advisory Commission Minutes of 1/5
Zoning Board of Adjustment Minutes of 12/16/21
Proof of Publication for City Council Proceedings of
12/20/21
Proof of Publication for List of Claims / Summary of
Revenues for Month Ended 11/30/21
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Carnegie -Stout Public Library ORIS11V44
Board of Trustees
Meeting Minutes October 28, 2021
The Board of Trustees of the Carnegie -Stout Public Library (C-SPL) met by
teleconferencing based in the Lacy Board Room at 4:05 p.m. on Thursday, October
28, 2021.
Present: President Pam Mullin, Vice President Greg Gorton, Secretary Rosemary
Kramer, Trustee Robert Armstrong, Trustee Victor Lieberman, Trustee Christy
Monk; Trustee Patty Poggemiller, Director Nick Rossman, and Administrative
Assistant Denette Kellogg.
1. President Mullin called the meeting to order at 4:02 p.m.
"Moved to adopt the meeting agenda of October 28, 2021. "
Motion: Monk
Second.Kramer
Vote: Aye — 7; Nay — 0
2. Approval of Library Board of Trustees' Meeting Minutes of September 23, 2021.
"Moved to approve the Board Minutes of September 23, 2021, "
Motion: Poggemiller
Second: Gorton
Vote: Aye — 7; Nay — 0
3. Board President's Report:
— The Board reviewed the Communication with the Dubuque City Council for
September 2021.
"Moved to receive and file the Communication with the Dubuque City
Council from September 2021. "
Motion: Monk
Second: Lieberman
Vote: Aye — 7; Nay — 0
4. Motion to Receive and File Informational Items:
A. Library Director's Report Summary and Update:
1) Library Financial Report Fiscal Year (FY) 2022 — Rossman reported that the
end of September marks 25% of the fiscal year. Expenditures were at 23%
and revenue generated was 15% of projections.
2) Library Use — Rossman reported a consistent checkout usage compared to
September of 2020, with a 21 % increase of visitors.
September 1, 2021 marked the first day of providing curbside service during
all Library open service hours. Use in September rose to 125 patrons using
the service for the month, nearly doubling August's numbers.
3) Library Marketing Report — Rossman reported that during the month of
September, Library Card Signup Month and the new Curbside Service hours
were promoted throughout the month. Library card registrations were up
25% over the previous September and curbside use was up 92%.
4) Project/Events/Programs Update — Rossman reported the Art @ your
library® October/November Show opened October 1 featuring artists Gail
Chavenelle, Elizabeth Eagle, Nick Majesky, and Mike Reiss.
The Art @ your library® open house on Saturday, September 25 featuring
Plein Air Painters of Dubuque with a live exhibition by the artists, and take
and make craft kits was well attended with four pieces sold during the open
house. The Library received 20% of all art sales that help support the
continuation of this successful program connecting the history of arts to the
Library.
September saw a significant increase in Teen programming thanks to the
addition of our Teen Librarian, Haidee Cardoso.
The Dubuque Community School Board (DCSD) approved the Library card
partnership with C-SPL and the Dubuque County Library District (DCLD).
The agreement aims to provide free and easy access for students to the
Library with the use of their student identification card. Meetings between
DCSD, DCLD, and C-SPL are being set to work on getting the program to
work. The Board requested, if possible, that circulation use of material
types be tracked and reported.
Several staff presented at the 2021 Iowa Library Association conference.
Sarah Smith and Bailey Keimig-Gehrke presented "Positive Partnerships:
Connection For Community Outreach" with Codi Sharkey, Education
Coordinator from Dubuque Green Iowa AmeriCorps. Angie Johnson and
Amy Muchmore presented "The Great Reading Challenge: A Yearlong
Reading Program for Book Lovers".
Plans are in the works for the Trustees Holiday Gathering, which we are
planning for the afternoon of December 16 before that month's Trustees
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meeting. Rossman reported that review of the COVID environment in
advance of this date with the Board would determine if the gathering would
be an open house type of setting this year or the need to cancel this event.
5) Grants Update — Rossman reported that pedestals for the Arboretum Story
Walk partnership have arrived and are being stored at the Arboretum until
they are installed in the spring of 2022.
6) Board Training — Rossman shared information for review from his
Leadership Dubuque presentation that recently took place in the library.
B. Comment Cards — Rossman reviewed the comment card from a patron
commenting favorably on the Library's Art @ your library® program.
"Moved to receive and file the informational update from the
Library Director including the Library Expenditure, Revenue and Budget
Financial Reports, Library Use Report, Marketing Report,
Projects/Events/Programs Update, Grants Update, Board Training, and
Comment Card. "
Motion: Poggemiller
Second.' Monk
Vote; Aye — 7; Nay — 0
5. Action Items:
Library Expenditures FY 2022 Period Three — The Board reviewed three itemized
reports of September 2021, period three expenditures that includes both
purchase orders and purchase cards expenditures for review, and the second
detailed report that breaks down a sub -total of the operational expenditures by
account code. The Gifts Trusts period three financial report includes both
receipts and expenditures for the gifts trusts for the Board review.
"Moved to approve the Library expenditures for FY 2022 period three
and the FY 2022 period three Library Gifts Trusts expenditures "
Motion:
Kramer
Second:
Monk
Vote:
Aye — 7; Nay — 0
6. Library Board Adjournment — The Board adjourned at 4:39 p.m.
"Motion to adjourn, "
Motion: Poggemiller
Second: Armstrong
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Vote: Aye - 7; Nay - 0
Rosemary Kraemer, Board Secretary Date
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